Administrative Assistant

2 months ago


Vaughan, Canada Atlas Dewatering Corporation Full time

**About Atlas Group of Companies**

The Atlas Group of Companies (The Atlas Corporation, Atlas Dewatering & Primrose Contracting Inc), has well over seventy years’ experience in the construction industry and is looking for an Administrative Assistant to assist the Senior Management Team.

**Responsibilities**:

- Manage the Estimating inbox, download tender documents and set up estimating folders.
- Manage incoming estimating phone calls.
- Ensure reception area, boardrooms and kitchen are tidy.
- Photocopy, print, scan, and fax documents as required.
- Receiving and distributing incoming mail, couriers and redirecting to the appropriate staff.
- Complete weekly timecards for all field staff.
- Assist in the hiring process by posting jobs, downloading resumes, setting up interviews etc.
- Overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks, cell phones and equipment for new hires.
- Reconciling visas and reporting.
- Assist in COR certification and maintain ongoing certification for The Atlas Group of Companies.
- Review and revise, as necessary, the H&S program and book training for all employees.
- Collect and maintain H&S related documentation for COR including updating bulletin boards, JHSC minutes, training records, incident reports.
- Complete Health and Safety Start up documents for new jobs.
- Complete all new employee H&S orientations.
- Coordinate travel arrangements, meetings and social events as required.
- Other duties as assigned.

**Qualifications and Required Experience**:

- Post secondary degree/diploma in business or office administration
- Minimum 3 years of administrative assistant experience
- Experience using Adobe Professional
- Exceptional interpersonal, oral and written communication skills
- Proven ability to prioritize work in an efficient and organized manner
- Highly developed evaluative and problem-solving skills
- Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external stakeholders
- Ability to work well independently, as well as, within a team environment
- Ability to work in a fast-paced environment with many interruptions and multiple priorities
- Valid Class G Driver’s License a requirement

Pay: $46,022.00-$52,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Experience**:

- Administrative experience: 2 years (required)

**Language**:

- French (preferred)

Work Location: In person



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