Automotive Event Administrator

5 months ago


Burlington, Canada Automotive 8 Full time

Automotive8 is a successful and fast-growing Event Marketing company in the Automotive Industry. We are currently seeking an immediate hire for the position of Event Administrator. At Automotive8 we value creativity, collaboration, and innovation. You will have the opportunity to showcase your skills and drive our marketing efforts forward. We offer a competitive salary, benefits and a supportive work environment where your ideas are valued.

As an Event Administrator, you will be responsible for managing projects from start to finish, ensuring their timely completion and accuracy. Your role will involve developing and monitoring event schedules, maintaining communication with team members and clients, and serving as a valuable point of contact with our clients. We are looking for a confident, professional, and reliable individual with strong communication, collaboration, and organizational skills. This position will be a hybrid role, with a combination of in-office and work-from-home responsibilities.

**Responsibilities**:
Event Planning and Coordination:

- Collaborate with clients to obtain necessary data to initiate and prepare events.
- Prepare and obtain approval for event invitation design as well as guest list management.
- Coordinate with vendors and suppliers to secure necessary services and resources.
- Create and maintain event timelines and schedules.

Administrative Support:

- Prepare agreements for new and existing clients.
- Manage event databases and maintain accurate records of attendee information.
- Manage confidential information with care and discretion.
- Handle general administrative tasks such as filing, data entry, and correspondence.

Communication and Stakeholder Management:

- Serve as a primary point of contact for clients, vendors, and internal teams.
- Communicate event details, updates, and requirements effectively and promptly.
- Coordinate with marketing and communication teams to develop event-related content and collateral.
- Collaborate with team to ensure their understanding of event objectives, roles, and responsibilities.

**Requirements**:

- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Attention to detail and ability to maintain accuracy in fast-paced environments.
- Proficient in using Microsoft 365, with an in-depth understanding of Excel (ability to work with large datasets, pivot tables, and data manipulation is essential).
- Ability to work both independently and collaboratively in a team environment.
- Exceptional problem-solving and decision-making abilities.
- Proactive in resolving challenges that may arise during projects.
- Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
- Professionalism, adaptability, and a positive attitude.
- Adobe InDesign experience and/or experience editing HTML would be a definite asset.

Perks and Benefits:

- Join a creative team dedicated to delivering extraordinary experiences.
- Comprehensive health insurance package
- Opportunities for professional development and career growth.
- Enjoy a flexible schedule that accommodates both work and personal commitments.
- Competitive wages with growth opportunities

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Extended health care
- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person



  • Burlington, Canada SWC Automotive Inc. Full time

    SWC Automotive is growing and hiring again! We’ve been in business for 20 years and are rated as one of the **BEST **Service & Repair **Facilities **in Burlington! We believe that you and your family deserve more than just a paycheck. We believe you should enjoy your career. Enjoy your coworkers and feel like you’re making a difference - In short, we...


  • Burlington, Canada Theresa Place Media Inc Full time

    Position Overview Reporting to the President and COO, this role is 25 hours per week, with the potential for full-time. Weekly hours may increase depending on the event. You must have your own vehicle and a valid driver’s license for this role. **This is a hybrid position with a combination of working from home, in the office and at client in-person...

  • Quality Coordinator

    5 months ago


    Burlington, Canada Henniges Automotive Full time

    **Job description** Henniges Automotive in Burlington, Ontario is looking for a Quality Coordinator to join our Team. Our production processes include plastic injection molding, plastic extrusion and foam operations. Job Summary: Maintain the IATF16949 Quality Management System through satisfactory performance of various Quality Department functions as...


  • Burlington, Canada Peninsula Automotive Sales & Leasing Full time

    **Job Description & Main Responsibilities** - Professionally greet, welcome and record each customer entering the dealership and assist with directing to the appropriate party - Answer telephones and manage telephone system - Manage calendars, schedule appointments and assist with the Daily Game Plan - Perform complex and confidential assistant functions...


  • Burlington, Canada The Humberview Group Full time

    Courtland Mobility is looking for a **Administration Coordinator **to join their team in Burlington. The **Administration Coordinator** is responsible for helping customers understand their vehicle maintenance and repair needs, recommending appropriate services and products, and answering any questions or addressing their concerns. Courtland Mobility is a...


  • Burlington, Canada NOVALEX INC. Full time

    **Automotive Parts Advisor - Auto Parts and Supply** Be a part of an energetic, growing, and competitive team in the Auto Parts Industry! Novalex Auto Parts Inc. is a leading brand in Auto Supply, and we are looking for automotive supply enthusiasts who enjoy helping others and have a desire to grow in the industry. Our company is a key player in the...

  • Event Assistant

    6 months ago


    Burlington, Canada Halton Industry Education Council (HIEC) Full time

    **Event Assistant - Canada Summer Jobs** About HIEC HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC’s goal is to enhance career education and inspire youth to make informed career...

  • Junior Estimator

    6 months ago


    Burlington, Canada Assured Automotive Full time

    **Company: Assured Automotive** **Job Description**: The Junior Estimator/ CSR is responsible for providing an exceptional customer experience. They manage working relationships with customers and insurances companies while providing all components of administrative support for the Repair Facility Team. **Key Job Responsibilities** - Ensure consistent...

  • Administrative Lead

    6 months ago


    Burlington, Canada Silverstar Automotive Solutions Full time

    **Are you looking for a new opportunity that literally has a positive impact on people’s lives? Would you prefer to work remotely? Now is your chance!** **Job Title**: Administrative Lead **Organization**: DementiAbility **Location**: Golden Horseshoe **Job Type**: Permanent & Full-Time **Job Status**: Hybrid. In-office 2-3...


  • Burlington, Canada Leggat Auto Group Full time

    is seeking an EV Automotive Sales Specialist to join the team! **About Us**: Leggat Chevrolet Cadillac Buick GMC is a premier automotive dealership serving Burlington and surrounding areas. With a proud history of providing exceptional service and offering a wide selection of vehicles from top brands, including Cadillac and GM, we are committed to meeting...


  • Burlington, Ontario, Canada North Pole Hoops Full time

    North Pole Hoops is seeking an experienced Operational Event Coordinator to play a vital role in the successful execution of our events.The ideal candidate will be responsible for overseeing event operations, ensuring smooth execution, and handling in-game situations. This role offers an exciting opportunity to contribute to the seamless flow of our events...


  • Burlington, Ontario, Canada North Pole Hoops Full time

    We are seeking a highly organized and proactive Site Manager to play a vital role in the successful execution of our events. The Site Manager will be responsible for setting up and overseeing event operations, ensuring smooth execution, and handling in-game situations.Key Responsibilities:Ensure the smooth and efficient running of game days, focusing on...

  • Head of Events

    5 months ago


    Burlington, Canada Art Gallery of Burlington Full time

    HEAD OF EVENTS & HOSPITALITY REPORTS TO: Director of Operations POSITION TYPE: Full-time, five days a week. This is an onsite events-based position with commitments to evening, weekend and holiday hours depending on event needs. COMPENSATION: Annual salary of $50,000 with comprehensive health and dental benefits package, the potential to participate in...


  • Burlington, Canada Halton Women s Place Full time

    **Departmen**t: Development**Status**: Full Time - Temporary (7 months) with possiblity of extension)**Classification**: Non-Union**Rate of Pay**: $22 / hr**Reports to**: Manager, Community Engagement & Events**JOB SUMMARY**: To support the Events Team with all in house special events. This will include working with the Manager, Community Engagement &...


  • Burlington, Canada Novalex Inc Full time

    **Automotive Parts Advisor - Auto Parts and Supply** Be a part of an energetic, growing, and competitive team in the Auto Parts Industry! Novalex Auto Parts Inc. is a leading brand in Auto Supply, and we are looking for automotive supply enthusiasts who enjoy helping others and have a desire to grow in the industry. Our company is a key player in the...

  • Sales Lead

    5 months ago


    Burlington, Canada Royal Botanical Gardens Full time

    Located at the head of Lake Ontario and within the municipalities of Burlington and Hamilton, Royal Botanical Gardens (RBG) is the largest botanical garden in Canada and one of the nation’s earliest nature sanctuaries. Comprising some 2700 acres of protected wetlands, botanical collections, parkland and display gardens, and within easy access of millions...


  • Burlington, Ontario, Canada Leggat Pontiac Buick Cadillac Limited Full time

    About UsLeggat Auto Group is a family-owned business with a rich history dating back to 1922. With 11 dealerships across Southern Ontario, we have a strong presence in the automotive industry.Job SummaryWe are seeking a strong leader to join our business office in the position of Business Manager. As a key member of our team, you will be responsible for...


  • Burlington, Canada Markstone Landscaping Ltd. Full time

    **Job Title: Full-Time Administrative Assistant** **Location: Burlington, ON** For over a decade, Markstone has been the local leader in professional landscaping. The secret to our success? Our people. **We’re interested in dedicated people looking for a career, not just a job. **If you have the right attitude and skills, we’re happy to train you in an...

  • School Administrator

    3 months ago


    Burlington, Canada Ashwood Glen Full time

    **Key Administrative responsibilities**: - Oversee the day-to-day operations of the school office, ensuring efficient administrative processes. - Develop and implement office procedures and policies to improve operational efficiency. - Maintain accurate and up-to-date student and staff records, including attendance, grades, and personal information. - Serve...

  • Club Administrator

    2 months ago


    Burlington, Canada Burlington Gymnastics Club Full time

    **Job Overview** As the Burlington Gymnastics Club Administrator, you are responsible for working within the Policies and Procedures as outlined in the Burlington Gymnastics Club Inc. (BGC) By-Laws / Policies and Procedures. Your duties include, but are not limited to, certain areas of responsibility associated with program responsibility; administration;...