Club Administrator

2 months ago

Burlington, Canada Burlington Gymnastics Club Full time

**Job Overview**
As the Burlington Gymnastics Club Administrator, you are responsible for working within the Policies and Procedures as outlined in the Burlington Gymnastics Club Inc. (BGC) By-Laws / Policies and Procedures. Your duties include, but are not limited to, certain areas of responsibility associated with program responsibility; administration; communication; professionalism; and overall club involvement.

**REPORTS TO**
The Club Administrator reports directly to the Managing Director.

**ADMINISTRATION**
- Provide administrative support to the recreation program, and artistic and rhythmic competitive programs hosted at both club facilities (North Service Rd and Maple Ave).
- Attend and support (i.e. agenda, minutes, etc.) staff meetings called by the Managing Director.
- Process and manage club registrations and financial transactions for competitive and recreation programs, Gymnastics Ontario, competitions, tryouts, etc.
- Train, maintain and support staff on utilizing club administrative equipment and tools - software, printers, computers, phones, etc.
- Manage and maintain the club database - Studio Director.
- Maintain and enforce club administrative practices and policies.
- Oversee club office/facility inventories ( equipment, chalk, grips, uniforms, swag, equipment, office supplies, etc.).
- Maintain a current database of certifications status for staff and volunteers i.e. First Aid, Police Checks, etc.
- Ensure club policies are current and accessible for all.

**COMMUNICATION**
- Maintain positive communications (verbal and written) with internal and external customers.
- Assist with implementation of the BGC marketing initiatives including social media channels, website updates, promotional materials, newsletter, etc.
- Ensure the Managing Director is made aware of any situations that require escalation and/or could result in an operational/ reputation /safety risk to the club and/or gymnast.

**SPECIAL EVENTS**
- Assist volunteer committees with club special events i.e hosting of competitions, Awards Banquet, Gala, welcome back party, fundraising initiatives, etc.

**PROFESSIONALISM**
- Maintain confidentiality at all times in matters pertaining to gymnasts, parents, staff, club business, etc.
- Act as an ambassador for the BGC when at events, promoting the club name and programs.
- Conducting oneself in a professional manner while conducting club business.
- Wear the required club uniform when required.

**OVERALL CLUB INVOLVEMENT**
- Ensure that the rules of the gym are followed by all staff/students and set a good example (i.e. appropriate attire, language, attitude, respect for all, etc.).
- Support all club functions and promote the sport of gymnastics within the community.
- Ensure club facilities remain clean and tidy at all times.
- All other duties as assigned by the Managing Director.

**SCHEDULE**

This is a part time position with a schedule of afternoons, evenings and weekends. The person may be required to attend Club meetings and special events.

**QUALIFICATIONS**
- Two to three years of experience in administration, customer service, public relations or related industry.
- Gymnastics experience (desired).
- Strong Customer service skills.
- Excellent written and verbal communication skills.
- Experience using online databases, website management systems, and Microsoft Office.

BGC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

**Job Type**: Part-time

Pay: $16.55-$28.78 per hour

Expected hours: 20 - 30 per week

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-09-27

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