Temporary Event Assistant

3 days ago

Burlington, Canada Halton Women s Place Full time

**Departmen**t: Development**Status**: Full Time - Temporary (7 months) with possiblity of extension)**Classification**: Non-Union**Rate of Pay**: $22 / hr**Reports to**: Manager, Community Engagement & Events**JOB SUMMARY**:
To support the Events Team with all in house special events. This will include working with the Manager, Community Engagement & Events, Director, Philanthropy and Community Engagement, Events Specialist and Event Coordinator, as well as various committees.**HOURS OF WORK**:
**DUTIES**:

- In consultation with, and in support of the Special Events Coordinator, you will:
- Support the acquisition/solicitation and tracking of auction item and prizing opportunities
- Develop and maintain professional relationships with partnership for all HWP signature events,
- Maintains all records relating to in house event auction items and prizing in relevant databases
- Responsible for Givergy and Just Giving platforms for events
- Responsible for Holiday Program (Oct-Dec) 2025
- Other duties as assigned

**Qualifications**
- Post secondary education in Fundraising, Events Planning is required (a combination of experience and education, will be considered)
- Proficient with Microsoft Suites and Technologically adept to learn new systems quickly
- Experience with programs like Raisers Edge, Givergy and Canva would be strong assets and preferred
- Minimum of 3 years working in either special events, third party events, or Hospitality Planning
- Minimum of 3 years working in a not for profit or charity setting
- Superior interpersonal communication skills and demonstrated relationship builder
- Detail oriented and ability to maintain accurate records
- Professional self-starter, with excellent work ethic and a can-do attitude
- Ability to work both independently and part of a team

**Essential Requirements**
- ** Valid Driver's License and access to own reliable vehicle**:

- Proof of COVID Vaccinations
- Flexibility to work evenings and weekends as needed for events
- Clear Police Record Check
- Clear Step One Reading of TB Test
- Two work related references
- As part of the recruitment and selection function, HWP will collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWP Hiring Practices Administrative Procedure, HWP’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:_
- Personal information is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HWP’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce is vital because the workforce should be reflective and representative of the community._
- Although hiring policies must adhere to the qualification requirements set out in applicable Regulations and any applicable collective agreement provisions, HWP recognizes the importance of the following when developing its selection and evaluation criteria:_
- _ valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and_
- _ granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities._
- We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce._
- The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017)._
- Wellness: The HWP is committed to providing a respectful and healthy work environment._

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