Event Assistant

7 months ago

Burlington, Canada Halton Industry Education Council (HIEC) Full time

**Event Assistant - Canada Summer Jobs**

About HIEC

HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC’s goal is to enhance career education and inspire youth to make informed career decisions. We offer a team environment that encourages innovative ideas and an entrepreneurial spirit.

The Event Assistant will play a key role in supporting the planning, coordination, and execution of events that contribute to our organization’s mission. A successful event assistant ensures event-related tasks are delivered in a professional manner in accordance with organizational goals. The Event Assistant will work closely with the Events and Marketing Coordinator and other members of the Communications/Marketing team to ensure the successful delivery of events that provide valuable opportunities for networking and workforce development.
- Be between 15-30 years of age at the start of the funded position.
- Be a Canadian Citizen, permanent resident, or someone to whom Refugee Status has been granted/conferred.
- Have a valid Social Insurance Number (SIN)
- Be available to work 35 hours/week over an 8-week period (May to August)

Responsibilities will include but not be limited to:

- With support from HIEC's event team, assist and implement strategies to be focused on and used throughout the year
- Attend events and provide on-site support, which may include help in event setup and tear-down
- Assist in the organizing of trade shows, conferences and events; collaborate with internal teams and external partners to ensure that events align with our organization’s development goals
- Assist in the organizing, distribution, and ordering of marketing collateral and promotional items/swag
- Provide administrative support to ensure the efficient operation of the office by helping sort, organize, and compile marketing swag and materials
- Compile feedback from event participants and upload responses into a data system
- Attend regular one-on-one meetings, team meetings, training, and other professional development workshops as assigned
- Work with other staff to ensure efficient and timely distribution of materials and update even information as required; develop and distribute promotional materials as required
- Assist in the development of marketing materials, such as promotional campaigns targeted at job seekers and employers
- Ship/transport event-related items
- Assist in post-event evaluations and prepare reports on event success and areas for improvement to inform future planning
- Assist with special projects and assignments
- Any other duties as assigned or required

Qualifications to succeed:

- Working towards a Bachelor's degree or diploma in event management, not-for-profit management, or a related field
- Previous experience in an events-supported role is preferred
- Experience in Canva is an asset
- Knowledge and/or interest in the not-for-profit sector is an asset
- Knowledge of the event industry is preferred

Key Competencies:

- Strong organizational skills and an ability to prioritize and complete tasks and assignments with mínimal supervision and within a defined time frame
- Strong project management, customer service and relationship-building skills
- Strong event planning and leadership skills
- Excellent time management skills
- Demonstrated ability to learn and take initiative, adaptability, approachability, and openness to self-directed learning
- Ability to work well under pressure and meet deadlines

Working Conditions:

- Typical working hours are 8:30 am to 4:30 pm, Monday to Friday, with some requirements to work additional hours, occasionally during evenings and weekends. It may require some flexibility to support high-impact events and programs that run from time to time
- Travel required within Ontario or Canada for presentations, partnership meetings, conferences, etc.
- Ability to lift and carry equipment and supplies up to 25 lbs

If this role is of interest, we would love to hear from you
- As a condition of employment, HIEC requires individuals to be "fully vaccinated" (as defined by the Government of Ontario), against COVID-19 prior to commencing employment. Notwithstanding, HIEC will provide reasonable accommodation to any individual who is not able to comply with this vaccination requirement due to a disability or other ground protected by the Ontario 'Human Rights Code'. If you require such accommodation, please contact HR as soon as possible (905) 634-2575 ext. 107_

**Job Type**: Fixed term contract
Contract length: 8 weeks

Pay: From $18.00 per hour

Schedule:

- Monday to Friday

**Experience**:

- event management: 1 year (preferred)

Work Location: Hybrid remote in Burlington, ON L7L 5K2

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