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Administrative Assistant

2 months ago

Chilliwack, Canada Chilliwack Community Services Full time

**JOB POSTING**

November 06, 2023

**Administrative Assistant**

**Casual Position**

**Position Summary**:
Provide a variety of administrative, secretarial, and reception duties.

**Qualifications**:

- Education, Training and Experience:_
- Completion of secondary school plus Certificate in secretarial training or office procedures.
- Minimum of one (1) year experience.
- Completion of De-escalation training.
- Completion of Standard First Aid training.
- Job Skills and Ability:_
- Ability to type at least 50 words per minute with high degree of accuracy.
- Ability to communicate effectively orally and in writing.
- Demonstrated outstanding customer service skills.
- Ability to deal with others with courtesy and tact, both in person and on the phone.
- Ability to organize work and carry out the duties of the position with independence.
- Knowledge of community and available resources.

**Key Duties and Responsibilities**:

- Welcome clients and other visitors, determine their needs and refer them to appropriate resources.
- Answer multi-line switchboard and transfer calls as needed.
- Provide word processing, data input and typing support to staff.
- Draft, type and distribute minutes of meetings.
- Perform other support duties related to program areas such as providing information to clients or visitors, assisting with intake and client tracking.
- Compile data and produce reports and statistics as required.
- Schedule client appointments for various programs.
- Sort and distribute incoming mail and process outgoing mail.
- Operate a variety of office equipment such as computer, printer, photocopier, fax machine.
- Maintain and update files and filing systems.
- Performs other related duties as required.

**General**:

- Wage rate as per BCGEU Collective Agreement, Administrative Assistant 3, Grid Level 10 - $25.05 per hour plus 10.6% in lieu of benefits.
- This position requires Union membership.
- This position is open to all persons.
- This position requires successful completion of a criminal record check.
- This position reports to the Lead Administrative Assistant.

**NO phone calls. Only short listed applicants will be contacted.**

**Please submit your cover letter and resume to**:
Human Resources

Chilliwack Community Services

45938 Wellington Avenue, Chilliwack, BC V2P 2C7

**Closing Date**: 12:00 Noon, November 20, 2023

**Job Type**: Casual

**Salary**: $25.05 per hour

Expected hours: 4 per week

Work Location: In person

Application deadline: 2023-11-20

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