Administrative Assistant

2 weeks ago


Chilliwack, Canada Chilliwack Restorative Justice Full time

**Job Title**:Restorative Administrative Assistant
**Job Location**:Chilliwack, BC
**Pay rate**:$23-25/hr
**Reporting Relationships**:Executive Director

**Position Overview**
This is a part-time position, Tuesday, Wednesday, and Thursday, 9 am - 2:00 pm (15-20 hrs/wk), Sept - June (School Spring and Christmas break off). The position requires data and bookkeeping knowledge. The position offers a unique opportunity to collect and update data to create reports using our Donor Perfect CRM and bookkeeping to monitor all funds paid and received. In addition, the role will require assisting Coordinators and the Executive Director with administrative duties in the office.

**Key Requirements**:

- Able to prepare financial reports.
- Knowledge of office management systems and procedures.
- Must be a team player and support other CRJ programs as required.
- Excellent interpersonal ethics and accountability, and a passion for working collaboratively in a team environment.
- Ability to pass a criminal record check.

**Key Responsibilities**

Financing (70%)
- Monitoring of all incoming customer payments/donations: wire/ACH, cheque & credit card
- Designing and implementing new processes and procedures to yield greater efficiency in billings, collections & receipting with the use of Quickbooks.
- Maintain budgets for all departments

Administration (20%)
- Develop and maintain a filing system.
- Assist in the preparation of regularly scheduled reports.
- Organize documents for Executive Director and Coordinators

Database Reporting (10%)
- Using Donor Perfect, create and write reports as required, keeping statistics, and amalgamating feedback from program participants to deliver outcome reports.
- Using Donor Perfect, create reports for CRJ programs that allow for effective collection of statistics.

**Education and Experience**:

- Proven experience as an Administrative Assistant.
- Working knowledge of office equipment, like printers and scanners.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Completion of a college program or certificate in accounting, bookkeeping or a related field.

**Qualifications**:

- Strong character, integrity, and commitment to learning.
- Solid communication skills
- Understanding of, and commitment to, restorative Justice values and principles

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: $23.00-$25.00 per hour

Flexible Language Requirement:

- French not required

Ability to commute/relocate:

- Chilliwack, BC V2P 4C8: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative: 1 year (required)

Shift availability:

- Day Shift (required)

Work Location: In person

Expected start date: 2023-09-05



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