Administrative Assistant

7 months ago


Chilliwack, Canada Linterra Aggregates Full time

**SUMMARY**:
An important support position, the Administrative Assistant provides right-hand support to the Senior Administrator in managing the various recurring administrative and clerical tasks of the business. Data entry is a key responsibility, for both billing and payroll related activities. The Administrative Assistant also provides out-of-office relief to the Senior Administrator and will be cross-trained on additional clerical duties, such as Purchasing and Accounts Payable. Best suited to a self-disciplined individual who has previous experience in accounts payable (data entry) and working in a Trucking and/or Aggregate business.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
**These tasks are strictly an outline of essential duties & responsibilities; any other duties may also be assigned when required.**

1. Data entry of trucking and delivery related information using Apex aggregate billing software
2. Scan and digitally file trucking documentation, employee timecards, delivery advices, packing slips, and other administrative documentation using Sage Paperless document management software
3. Match and verify accounts payable documentation, in preparation for payment.
4. Data entry of employee and equipment time using B2W track software
5. Assist the Senior Administrator with customer billing preparation.
6. Assist the Senior Administrator with customer statement issuance.
7. Provide vacation relief for the Senior Administrator
8. Provide clerical support at remote offices from time to time - ie: Linterra Landscape Centre and Cultus Lake quarry.
9. Provide additional clerical support when/where required, as directed by the Senior Administrator
10. Assist in reception of Landscape depot as needed (greeting, taking payment and general product knowledge)
11. Paper filing duties ensuring office is kept tidy and presentable at all times.
12. Receiving payments and additional administration and accounting tasks as required.
13. Use of global payment systems
14. Paper Filing

**CORE COMPETENCIES**:

- Sound clerical knowledge and standards
- Highly organized
- Mathematically inclined

**ESSENTIAL SKILLS**:

- MS Office including Excel

**REQUIRED CERTIFICATES / QUALIFICATIONS**:

- Grade 12 completion
- Driver’s License and reliable vehicle

**PHYSICAL DEMANDS & WORKING CONDITIONS**:

- Comfortable working independently
- Occasional requirement to work overtime or the odd Saturday.

**PERFORMANCE REVIEW & OTHER COMMENTS**:

- Three (3) month probationary period
- Annual performance review

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person



  • Chilliwack, Canada Emil Anderson Group Full time

    **Administrative Assistant** **Ballina Contracting** is a civil construction company based in British Columbia. As part of the Emil Anderson Group, we are a family-owned and people focused company who strives to train and develop the best leaders in our industry. We provide a culture of learning, open communication, professionalism, respect and...


  • Chilliwack, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000

    beBee Professionals is seeking a highly skilled Administrative Assistant to join our team in Chilliwack. As a key member of our administrative team, you will provide exceptional support to our clients and staff, ensuring seamless office operations.Key Responsibilities:Manage incoming calls, schedule appointments, and perform general administrative...


  • Chilliwack, Canada Cultus Lake Park Full time

    **Administrative Assistant**: Cultus Lake Park, “the Gem in the Valley” is located approximately one hour east of Vancouver, just south of the City of Chilliwack. With 640 acres it is one of B.C.’s most popular outdoor recreation destinations offering golfing, sport fishery, watersports and more. We are seeking a high-level administrative support to...


  • Chilliwack, Canada Pinnacle Custom Cabinets Full time

    **About us** Pinnacle Custom Cabinet Design is a growing business in Chilliwack, BC V2P 1J3. Our goal is to find an administrative/sales and design assistant to join our growing team. If you are a positive, people-oriented, outgoing individual who is looking for a permanent, full-time position with a dynamic growing company, then this is the position for...


  • Chilliwack, Canada Communitas Supportive Care Society Full time

    The **Administrative Assistant **assists the Manager of Care with administrative duties and special projects at the Topaz program. **Current Openings** Temporary Part-Time 16hr/wk position available **Here is what we need from you**: - 2 plus years office/administrative experience - Experience with compiling reports and other documentation - Excellent...


  • Chilliwack, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...


  • Chilliwack, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...


  • Chilliwack, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering...


  • Chilliwack, Canada Chilliwack Physio Hub Full time

    Responsibilities: - Greet and welcome patients in a friendly and professional manner - Answer phone calls and direct them to the appropriate department or staff member - Handle patient complaints, requests, and inquiries promptly and courteously - Maintain accurate client records and ensure confidentiality of personal information - Assist with bookings and...


  • Chilliwack, Canada Guide Engineering Full time

    **Executive Assistant to the Principal of Guide Engineering Ltd.** **Location**: Chilliwack, BC **Employment Type**: Full-time **Start Date**: Immediate **About Us** Guide Engineering Ltd. is a leading civil engineering firm serving Fraser Valley communities with innovative, community-centered engineering solutions. We are recognized for our exceptional...


  • Chilliwack, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...


  • Chilliwack, Canada Mfpe Engineering Ltd. Full time

    We are searching for an Administrative Assistant to join our team on a part-time to full-time basis. Must have excellent communication skills, attention to detail and ability to prioritize and manage time effectively while multi-tasking. Reporting to the Owner and Engineering Manager, the Administrative Assistant must have a high degree of integrity and be...


  • Chilliwack, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration Team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Chilliwack, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Chilliwack Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by...


  • Chilliwack, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Business Administration Assistant to join our team at beBee Professionals in Chilliwack. As a Business Administration Assistant, you will be responsible for handling a variety of administrative tasks, ensuring the smooth operation of our office.Key Responsibilities:Manage office correspondence, including...


  • Chilliwack, Canada Restorative Health Full time

    We are looking for a pleasant, motivated individual for administrated assistant/ office management duties at our busy alternative health office in Sardis BC Duties include: - Greet people and assist them - Provide assistance to patients with product purchases - Obtain and process information required to provide services - Operate switchboard or telephone...


  • Chilliwack, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Services Assistant to join our team at beBee Professionals in Chilliwack. As an Administrative Services Assistant, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...


  • Chilliwack, Canada School District #33 (Chilliwack) Full time

    THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 33 (Chilliwack) is HIRING CASUAL - Administrative Assistants The Chilliwack School District is looking for enthusiastic, qualified Casual Administrative Assistants. Assignments can vary from one day to several weeks covering for short-term leaves, special projects or to provide additional support during peak...


  • Chilliwack, Canada On Side Restoration Full time

    **Project Administrator** Project Administrators (PA’s) at On Side are the MVP’s Project Teams lean on to get every last detail right; so, a project can go from ‘literal disaster’ to ‘what disaster?’ PA’s have their fingers on the pulse of the company and have a reach that extends from the front lines to the back office. Wickedly organized and...


  • Chilliwack, Canada Qualitree Propagators Inc. Full time

    **Do you desire to experience a high level of collaboration and teamwork with amazing people?** Our team members enjoy problem-solving, pay attention to detail, love continuous learning, and are resourceful. We offer on-the-job training and opportunities for growth. - **Looking for a challenging and rewarding career?** You’ll fit well on our team of...