Executive Assistant

7 days ago

Port Coquitlam, Canada PLEA Community Services Society of BC Full time

PLEA Community Services is currently seeking an** **Excluded Full-Time* Executive Assistant *to our CEO. The proposed start date for this position is as soon as possible.
Reporting directly to the CEO, the Executive Assistant provides professional, executive support. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO (‘the Office’). The Executive Assistant is responsible for organizing the schedule of the CEO and ensuring that the CEO is prepared with the information necessary to fulfill the responsibilities and functions of the Office.
**Position Type**:Excluded Full-Time
**Location**:Port Coquitlam, BC
**Hours of Work**: The_ usual _hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week. Occasional evenings and weekends to attend events may be required.
**Minimum Requirements**:Bachelor’s degree in a related field or completion of an accredited legal administrative assistant or paralegal program, and two (2) or more years of experience in a senior administrative role.
**Who we are**:
PLEA is an accredited, not-for-profit, charitable community services agency that has operated throughout BC for more than 40 years. We deliver high quality, innovative services to children, youth, adults, and families facing significant challenges in their lives. PLEA is an ally in reconciliation. The organization is committed to providing culturally safe programs and continuing to work towards breaking down the barriers that cause harm to Indigenous people and communities.

**What you will do**:

- Provides day-to-day administrative support to the CEO.
- Maintains a coordinated and up-to-date calendar for the Office by determining the urgency and nature of requests, making necessary arrangements, and resolving time conflicts. Organizes and schedules meetings with employees and external stakeholders. Attends meetings with the CEO to record meeting outcomes and follow-up actions.
- Reviews, researches, summarizes and relays information to the CEO. Prepares briefing notes, reports and presentations as requested. Provides the Office’s schedule in advance and ensures the CEO is prepared with all supporting documentation for each event.
- Organizes and keeps track of all projects and files handled by the Office. Creates and maintains databases and tracking systems. Anticipates the CEO’s needs and creates solutions. Maintains a “bring forward” system for the CEO.
- Prepares for meetings with the Board of Directors, senior leadership and management teams (i.e., schedules, prepares logistics, attends, minutes and distributes materials for scheduled meetings).
- Provides support for all aspects of the Board of Directors and board committee meetings, including liaising with directors, handling meeting logistics, preparing and compiling presentation materials, maintaining the board portal, maintaining policies and reports (e.g., strategic plans).
- Protects and upholds confidentiality.
- Performs other related duties as required.

**What you will bring**:

- Excellent verbal and interpersonal communication skills, including the ability to build strong relationships and communicate respectfully and confidently with members of the Board of Directors, senior leaders, employees, and other stakeholders.
- Demonstrated ability to produce high quality work with exceptional attention to detail and accuracy.
- Excellent written communication, including the ability to prepare comprehensive reports and respond professionally to inquiries.
- Demonstrated ability to problem solve and manage multiple priorities simultaneously.
- Demonstrated ability to work independently, as well as in a team environment.
- Demonstrated ability to handle confidential and sensitive information with a high degree of discretion.
- Exceptional customer service skills.
- Demonstrated ability to work independently, take initiative, make sound decisions, and be accountable for results.
- Demonstrated ability to be sensitive and understanding of individuals’ social realities including issues of race, culture, religion, gender identity/expression, sexual orientation, poverty and lifestyle.
- Knowledge of Microsoft Office suite, database systems and web-based conferencing tools.

**PLEA benefits and perks**:

- Education and Training Fund
- Physical Activity Fund
- Employee and Family Assistance Program (EFAP) - confidential and voluntary counselling support services and wellness resources.
- Discounted Membership Fees for Club 16 Trevor Linden and She’s Fit.
- Employee Recognition Program (i.e., long service awards).
- Agency-Sponsored Social Events (i.e., summer barbecue, annual holiday party, and team days).
- Perkopolis Membership - exclusive managed discount, reward, and benefits programs.
- Extended Health and Dental Benefits
- Municipal Pension Plan

**Additional requirements**:

- Satisfactory C

  • Executive Assistant

    6 days ago

    Port Coquitlam, Canada PLEA Community Services Society of BC Full time

    PLEA Community Services is currently seeking an** **Excluded Full-Time** Executive Assistant **to our CEO. The proposed start date for this position is as soon as possible. Reporting directly to the CEO, the Executive Assistant provides professional, executive support. The Executive Assistant serves as the primary point of contact for internal and external...

  • Executive Assistant

    2 weeks ago

    Port Coquitlam, Canada New View Society Full time

    **The Organization**: New View Society is a community mental health non-profit based in Port Coquitlam, BC. We pride ourselves on a positive workplace culture and a valued reputation in our community. We are known for our great care towards clients, employees, and community alike, through our core values of: integrity, respect, inclusiveness, caring and...

  • Executive Assistant

    3 weeks ago

    Port Coquitlam, Canada Revved Inc. Full time

    **Do you love cars? Love meeting new people? Enjoy sales and marketing?** **Revved Inc.** is currently looking for an energetic **Executive Assistant** to join our team! We're part of a large dealer group, that includes Dodge, Ram, Jeep, Honda, VW, and Kia. We carry hundreds of new and pre-owned cars, trucks and SUV's (ex. BMW, Audi, Ford, Mercedes,...

  • Executive Assistant to The Vice President

    6 days ago

    Port Coquitlam, Canada PHSA Full time

    **Executive Assistant to the Vice President** Forensic Psychiatric Services Port Coquitlam, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and...

  • Executive Assistant

    7 days ago

    Port Coquitlam, Canada Community Fire Prevention Ltd Full time

    Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd (an Onyx-Fire Family Company), is the place for you! **WHO ARE WE?** Onyx-Fire is a proud Canadian based business, operating across the provinces of Eastern & Western Canada....

  • Executive Assistant

    2 weeks ago

    Port Coquitlam, Canada PLEA Community Services Society of BC Full time

    PLEA Community Services is currently seeking an** **Excluded Full-Time** Executive Assistant **to our CEO. The proposed start date for this position is as soon as possible. Reporting directly to the CEO, the Executive Assistant provides professional, executive support. The Executive Assistant serves as the primary point of contact for internal and external...

  • Executive Assistant

    6 days ago

    Port Coquitlam, British Columbia, Canada Community Fire Prevention Ltd Full time

    Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd (an Onyx-Fire Family Company), is the place for youWHO ARE WE?Onyx-Fire is a proud Canadian based business, operating across the provinces of Eastern & Western Canada. Onyx-Fire has...

  • Executive Assistant to CEO

    2 months ago

    Port Coquitlam, Canada Arcus Community Resources Full time

    We are hiring for the position of Personal Assistant to the Chief Executive Director. Reporting directly to the CEO, the role will be responsible for managing multiple calendars, booking travel, arranging appointments, navigating calendar conflicts, assisting with errands, responding to key stakeholders, preparing and editing correspondence, communicating...

  • Executive Assistant to CEO

    3 days ago

    Port Coquitlam, Canada Arcus Community Resources Full time

    We are hiring for the position of Personal Assistant to the Chief Executive Director. Reporting directly to the CEO, the role will be responsible for managing multiple calendars, booking travel, arranging appointments, navigating calendar conflicts, assisting with errands, responding to key stakeholders, preparing and editing correspondence, communicating...

  • Executive Assistant

    7 days ago

    Coquitlam, Canada Spraggs Law Full time

    **Executive Assistant** **Location**: Coquitlam, BC **About Us** Spraggs Law, one of Coquitlam's premier law firms, currently has an opening for an Executive Assistant! For 50 years, we have served the people of the Tri-Cities, delivering results that meet their needs. We balance legal skill, efficiency, and client satisfaction to help our clients get...

  • Executive Assistant

    1 week ago

    Coquitlam, Canada City of Coquitlam Full time

    Regular Full-time About Us One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design,...

  • Executive Assistant

    3 weeks ago

    Coquitlam, Canada Standard Securty Systems Ltd Full time

    **✨ Join Our Journey to Transform Security Solutions! ✨** Are you a proactive, detail-oriented professional with a passion for excellence? Do you thrive in dynamic environments where you can make a real impact? If so, we want you to be a part of our vibrant team at Standard Security Systems Ltd, a family owned emerging leader in the security...

  • Executive Assistant

    3 weeks ago

    Port Alberni, Canada School District 70 Pacific Rim Full time

    **Executive **Assistant** **Summary** Reporting to the Assistant Superintendent, the Executive Assistant acts as a Corporate Secretary for the School District and provides executive level administrative and clerical services for the Assistant Superintendent, SecretaryTreasurer, and Manager of Human Resources. **Duties** - Under the direction of the...

  • Executive Assistant to CEO

    3 weeks ago

    Coquitlam, Canada Diaz Industries Incorporated Full time

    **Executive Assistant** Diaz Industries is actively seeking an ambitious, dynamic, and results-driven Executive Assistant to provide comprehensive support to our CEO, particularly as we launch a new product line. This critical role demands an individual who is exceptionally organized, detail-oriented, quick-thinking, and capable of effectively anticipating...

  • Executive and Marketing Assistant

    5 days ago

    Coquitlam, Canada Jack Cewe Construction Ltd Full time

    **Executive and Marketing Assistant** **About us.** We are a privately owned and local general contractor, specializing in road building and civil construction and have been operating in British Columbia for 70 years. Jack Cewe Construction Ltd. We are seeking a highly organized and dedicated **Executive Assistant** to provide senior-level administrative...

  • Executive Assistant

    4 weeks ago

    Port Alberni, Canada Nuu-chah-nulth Tribal Council Full time

    **The Nuu-chah-nulth Tribal Council (NTC) is looking for a professional, detailed-oriented Executive Assistant to support the NTC Executive Director, Human Resource Manager and Executive leadership team by carrying out a variety of important, confidential, and complex administrative support functions. This is a permanent full-time position based out of Port...

  • Sales Executive

    2 weeks ago

    Port Coquitlam, Canada Wesgar Full time

    Sales Executive at Wesgar Inc. Company Description: Wesgar has the capacity to take care of all your precision sheet metal fabrication needs in our world-class, 80,000 square feet plant, located on Wesgar's four-acre campus. Our one-stop shop meets every need from concept to a superior finished product. Wesgar combines unique design for manufacturability...

  • Executive and Marketing Assistant

    6 days ago

    Coquitlam, British Columbia, Canada Jack Cewe Construction Ltd Full time

    Executive and Marketing AssistantAbout us.We are a privately owned and local general contractor, specializing in road building and civil construction and have been operating in British Columbia for 70 years. Jack Cewe Construction Ltd.We are seeking a highly organized and dedicated Executive Assistant to provide senior-level administrative support to the...

  • Executive Assistant

    2 weeks ago

    Port Alberni, Canada City of Port Alberni Full time

    **City of Port Alberni**: **Executive Assistant**: - The City of Port Alberni is a community of over 19,000 people. Located centrally on Vancouver _Island, we are a well-serviced and growing municipality that offers residents affordable west _coast living, as well as proximity to oceans, lakes, rivers and mountains._ The City of Port Alberni is currently...

  • Executive Assistant

    6 days ago

    Port Alberni, British Columbia, Canada City of Port Alberni Full time

    City of Port Alberni:Executive Assistant: The City of Port Alberni is a community of over 19,000 people. Located centrally on Vancouver _Island, we are a wellserviced and growing municipality that offers residents affordable west _coast living, as well as proximity to oceans, lakes, rivers and mountains._The City of Port Alberni is currently looking for an...