Maintenance Administrative Assistant

2 weeks ago

St John's, Canada COUGAR HELICOPTERS INC Full time

In support of current ventures, and while continuously seeking new business opportunities, Cougar Helicopters Inc. adheres to the highest principles for safety and efficiency, exceeding industry standards and expectations for the safe transportation of passengers and the conduct of Search & Rescue operations. We place value on: strong leadership; a trained, empowered and competent workforce; open and respectful communications with employees, customers and suppliers; and delivering on our priorities.

We operate a fleet of modern Sikorsky S92 helicopters in both offshore passenger transportation and Search and Rescue (SAR) roles. We operate out of a state-of-the-art heliport, hangar and dedicated SAR facility, which has a proven 24/7 365 response posture of being airborne within 20 minutes. The world class training our flight crew receives is completed in one of the most advanced flight simulators provided by CAE which is located in St. John's, Newfoundland & Labrador. Cougar Helicopters is a recognized and respected leader among helicopter operators throughout the industry and always remains proactive in the advancement of flight safety.

Cougar Helicopters Inc. currently has an opportunity for a full-time **Maintenance Administrative Assistant**. The Maintenance Administrative Assistant is responsible to Maintenance Control Manager while liaising with the Technical Librarian to perform the required duties and responsibilities. The Maintenance Administrative Assistant will ensure all assigned duties of Technical Libraries, Records, Scheduling, etc are correct, filed/recorded appropriately and have a high standard of quality. This includes adhering to all Company Manuals (CMPM, MCM, etc), the AMO’s Maintenance Policy Manual; the Air Operator’s approved maintenance schedules, and Transport Canada Civil Aviation requirements.

**Key Responsibilities**
- Providing the maintenance department with necessary documents and manuals and associated revisions;
- Provide administrative support to maintenance management as required;
- Implement corrective action for document control as required;
- Maintain technical record files, both paper and computer, for aircraft operated and maintained by the company as required by the Canadian Aviation Regulations;
- Maintain Technical Records for both scheduled and unscheduled maintenance work spec sheets as well as monitor and enter airframe time entries, defect entries, and maintenance entries, calibrated tool use along with any associated release notes, Component Log Cards and Maintenance Release Tags;
- Maintain and archive completed log book files with associated tags, task cards/work spec’s;
- Produce aircraft maintenance forecast (due lists) from data base;
- Ensure forecasting and posting of scheduled maintenance requirements as well as to ensure that all required work specs, task cards or log card documentation is provided to the maintenance staff;
- Notify the appropriate individuals of any aircraft record entry errors;
- Ensure all documents are completed correctly prior to scanned and filing to the Laserfiche repository;
- Liaise with the maintenance personnel scheduler to ensure sufficient and qualified personnel are available for scheduled or unscheduled aircraft maintenance;
- Liaise with the maintenance personnel scheduler to accommodate vacation and accumulated time off requests;
- Perform scheduling and payroll administrative duties within DayForce;
- Purchasing support for Supply Chain;
- Maintain currency with company procedures by reading and adhering to all company publications, such as but not limited to, Must Reads;
- Maintain currency and accuracy of Computerized Maintenance Tracking System in accordance with MPM, MCM, and CMPM; and
- Other duties as assigned by the Maintenance Control Manager.

**Safety and Quality Responsibilities**
- Practice workplace safety;
- Be familiar with and comply with the Cougar SMS and HSE policies and procedures;
- Report hazards: If an employee encounters an unsafe or harmful condition or situation or if they are unclear if a task is safe, the employee is responsible to report this immediately to their supervisor or through the Cougar Safety Hazard Observation Program (S.H.O.P.); and

**Minimum Qualifications**
- Post-secondary certificate in Records management or office administration is required;
- Must be able to obtain and maintain clearance for RAIC pass; and
- Must be able to obtain and maintain clearance for the access of Controlled Goods.

**Knowledge, Skills and Abilities**
- Self-motivated with a positive attitude;
- Strong attention to detail;
- Strong administration and organizational skills;
- Strong communication skills;
- Ability to multi task and prioritize work;
- Excellent interpersonal and team skills;
- Strong computer skills with a demonstrated proficiency in Microsoft Word, Excel and Outlook; and
- Experience using aviation maintenance software (Navixa, Winair) and/or Laserfiche experience will b

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