Business Assistant

2 weeks ago

Woodbridge, Canada The Bridg Group of Companies Full time

**About The Bridg Group of Companies**:
The Bridg Group of Companies (TBGOC) has been in business for over 20 years and provides exceptional consumer services in the Financial and Real Estate world.

Our mission is to change lives one client at a time and to be the home of all your financial needs

We aim to foster a culture of caring and accountability. Caring for our clients and employees in a team working environment. As a company we focus on working on diversified services that allow each client to reach their financial goals. But we also aim to ensure that our team experiences personal growth in their careers by offering ongoing training and development opportunities.

We are looking for a **Business** _**Assistant **_seeking a new and rewarding career. Do you possess 2+ years of assisting in administrative duties? Do you have excellent interpersonal and communication skills? Are you highly organized, meticulous, and thorough? Are you looking to gain further experience within a sales environment? If you answered yes, then this may be the perfect opportunity for you Rockstar

**Position**:_**Business Assistant**_

**Compensation**: _**$40,000 - $50,000**_

**Expected Start date** _**As soon as possible**_

**Benefits**:

- 10 Days Paid Vacation Days
- 3 Paid Employee Sick Days
- Quarterly Bonuses
- Group Benefits
- Ongoing Professional Development
- Employee Social Events
- Complimentary Monthly Friday Lunch
- Daily Snacks and Beverages
- Time off For Birthdays & Employee of the Month
- Summer Hours (1/2-day Fridays in July & August)

**Responsibilities**:

- Support the President, Vice President and Mangers in all divisional client/tenant portfolio’s
- Prepare communications, including reports and presentations for the President and Vice President, Working closely with owner/manager in all divisional client/tenant portfolio’s
- Organizing and maintaining all correspondence and records; independently providing follow-up, as necessary
- Attend meetings, as required and record minutes - action items and follow-up as directed
- Creating PowerPoint presentations & doing meeting preparations for all sales and quarterly meetings
- Receive, participate and assist manager on all divisional forms, processes, manuals as needed
- Prepare agendas and schedules for meetings
- Handle client concerns and redirect when necessary to the appropriate team member SAME day per POLICY
- Organizing all teleconference & virtual meetings in a timely manner and provide updates
- Researching and booking business trips inclusive of flight, hotel, car and other reservations for President & VP & family members; including preparing itinerary and documents ready for travel both local and international
- Must work on all Customer Loyalty Program Compliance Projects but not limited to File Closing, Compliance, Obtaining Quotes, Marketing Tasks, Entering Applications
- Co-ordinate all fulfillment of all sales & executive documents, including but not limited to; photocopying, faxing, mailing, and couriering all sales & executive documents
- Uploading and renaming documents into company Share Drive
- Create, recording, and verifying data in excel
- Prepare and process payments, log all receipts from multiple credit cards as required
- Responsible to ensure daily tasks are completed before leaving office
- Completing Complete compliance for deposits and collecting invoices that are due
- Prepare all divisional documents, sales packages, signing packages when deemed necessary
- Prepare weekly, monthly, quarterly, and yearly company reports
- Liaison with team members as needed
- Assist in planning all corporate & sales events, expos, workshops preparation and solicitation in co-ordination with Marketing
- Backup to Administrative Assistant while away
- Other tasks/projects assigned

**Qualifications**:

- Must have the ability to work well and in sync with a type A personality leader that is assertive, goal oriented, time consciousness, high energy, fast paced, positive and highly deadline oriented
- **Minimum 2+ Years’ experience in an administrative assistant role**:

- **Minimum High School Diploma**:

- **Minimum** 2+ years of administrative experience supporting senior staff/supervisors
- Experience in sales, real-estate, investing or mortgage industry **will be considered an asset**:

- Hands on experience with financial budget management, invoicing and research
- Ability to work well as a team player and independently; proactive and flexible; adaptable to change; comfortable working in a fast-paced environment and with multiple and shifting priorities
- Conducts oneself in a highly professional manner and operates with a high degree of discretion and confidentiality
- Excellent oral and written communication skills; ability to express ideas and procedures clearly and concisely; ability to work with highly sensitive information
- Must have excellent auditing, financials, and decision makings skills
- **Must have excellent techn

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