Personal Assistant

7 months ago

Woodbridge, Canada The BridgGroup of Companies Full time

We are looking for a mature, hard-working and cheerful Personal Assistant. As a positive, well-organized, enthusiastic professional, you will have the flexibility and skills to manage competing priorities.

**Position**: Assistant to the President & Vice President

**Compensation**: $40,000 - $55,000

**Expected Start Date**: As soon as possible (within 2 weeks minimum)

**Benefits**:

- 15 Days Paid Vacation Days
- 3 Paid Employee Emergency Flex Days
- Quarterly Bonuses
- Group Benefits
- Weekly Ongoing Professional Development
- Quarterly Employees Social Event
- Complimentary Friday Lunch
- Daily Snacks and Beverages
- Time Off for Birthdays / Time Off for Employee of the Month
- Summer Hours (1/2-day Fridays in July & August)

**Responsibilities**:

- Responsible for prepping morning start-up in President’s and Vice President’s office daily
- Responsible for hosting morning meeting with the President/VP to execute the day’s calendar goals
- Calendar management utilizing MS Outlook to schedule and organize meetings, tasks and appointments, must be flexible with last-minute schedule changes and urgent meeting requests and ensure they are executed smoothly
- Anticipate scheduling conflicts/problems and providing alternatives
- Organize all teleconference & zoom meetings in a timely manner and provide updates
- Compute, record, and proofread data and other information as deemed necessary
- Responsible to ensure the daily function of the President’s calendar/ tasks/ appointments move and execute smoothly
- Anticipate scheduling conflicts/problems and provide alternatives
- Organize all teleconference & zoom meetings in a timely manner and provide updates.
- Research, coordinate, and book all important appointments & personal and business trips including travel/hotel/car arrangements as required
- Responsible for close out of the end of the day with the President
- Must follow detailed daily checklist every day before leaving the office for the President’s success
- Liaison with managers and team members as needed
- Other tasks or projects as assigned

**Business and Personal Responsibilities (as required by the President of the Company, including but not limited to)**:

- Running personal errands
- Picking up children family members when needed
- Vehicle Maintenance services
- Daily Meal Preparations

**Qualifications**:

- Minimum 3+ Years’ experience as a Personal Assistant or Administrative Assistant in a demanding and busy schedule
- Post-secondary degree/diploma in a related field required preferably in Business Administration, Finance or Investments/Real Estate
- A “no task is too small or too big” attitude
- **Flexibility is key**:

- Excellent technology skills in using all Microsoft Suite Software’s including, MS Word, Outlook, Google Chrome, etc.
- Advanced Excel skills including VLOOKUP, HLOOKUP, XLOOKUP, PivotTables, Macros, etc.
- Excellent oral and written communication skills; ability to express ideas and procedures clearly and concisely; ability to work with highly sensitive information
- Demonstrated organizational and time management skills to meet stringent deadlines
- Be well organized and have advanced problem-solving skills
- Superior attention to detail, organizational skills and calm demeanor
- Able to Type a minimum of >50 words per minute
- Resides in close proximity to office in Vaughan (preferred)
- Must own a vehicle and have full access at all times
- Must have full G-License
- Mandatory attendance in Company Corporate Events

**Work Schedule**:

- Monday - Friday: 8:00AM - 4:30PM
- Saturday (as required): 8:30 AM to 5:00 PM with Friday’s Off in lieu
- Work Remotely: No

**About Us**:
The Bridg Group of Companies (TBGOC) has been in business for over 19+ years and provides exceptional consumer services in the Financial and Real Estate world.

Our mission is to change lives one client at a time and to be the home of all your financial needs

We aim to foster a culture of caring and accountability. Caring for our clients and employees in a team working environment. As a company we focus on working on diversified services that allow each client to reach their financial goals. But we also aim to ensure that our team experiences personal growth in their careers by offering ongoing training and development opportunities.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

Work Location: In person

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