Administrative & Personal Assistant
4 weeks ago
We are looking for a mature, hard-working and cheerful Personal Assistant. As a positive, well-organized, enthusiastic professional, you will have the flexibility and skills to manage competing priorities.
**Position**: Assistant to the President & Vice President
**Compensation**: $40,000 - $55,000
**Expected Start Date**: As soon as possible (within 2 weeks minimum)
**Benefits**:
- 15 Days Paid Vacation Days
- 3 Paid Employee Emergency Flex Days
- Quarterly Bonuses
- Group Benefits
- Weekly Ongoing Professional Development
- Quarterly Employees Social Event
- Complimentary Friday Lunch
- Daily Snacks and Beverages
- Gym Membership
- Time Off for Birthdays / Time Off for Employee of the Month
- Summer Hours (1/2-day Fridays in July & August)
**Responsibilities**:
- Responsible for prepping morning start-up in President’s and Vice President’s office daily
- Responsible for hosting morning meeting with the President/VP to execute the day’s calendar goals
- Calendar management utilizing MS Outlook to schedule and organize meetings, tasks and appointments, must be flexible with last-minute schedule changes and urgent meeting requests and ensure they are executed smoothly
- Anticipate scheduling conflicts/problems and providing alternatives
- Organize all teleconference & zoom meetings in a timely manner and provide updates
- Compute, record, and proofread data and other information as deemed necessary
- Responsible to ensure the daily function of the President’s calendar/ tasks/ appointments move and execute smoothly
- Anticipate scheduling conflicts/problems and provide alternatives
- Organize all teleconference & zoom meetings in a timely manner and provide updates.
- Research, coordinate, and book all important appointments & personal and business trips including travel/hotel/car arrangements as required
- Responsible for close out of the end of the day with the President
- Must follow detailed daily checklist every day before leaving the office for the President’s success
- Liaison with managers and team members as needed
- Other tasks or projects as assigned
**Business and Personal Responsibilities (as required by the President of the Company, including but not limited to)**:
- Running personal errands
- Picking up children family members when needed
- Vehicle Maintenance services
- Daily Meal Preparations
**Qualifications**:
- Minimum 3+ Years’ experience as a Personal Assistant or Administrative Assistant in a demanding and busy schedule
- Post-secondary degree/diploma in a related field required preferably in Business Administration, Finance or Investments/Real Estate
- A “no task is too small or too big” attitude
- **Flexibility is key**:
- Excellent technology skills in using all Microsoft Suite Software’s including, MS Word, Outlook, Google Chrome, etc.
- Advanced Excel skills including VLOOKUP, HLOOKUP, XLOOKUP, PivotTables, Macros, etc.
- Excellent oral and written communication skills; ability to express ideas and procedures clearly and concisely; ability to work with highly sensitive information
- Demonstrated organizational and time management skills to meet stringent deadlines
- Be well organized and have advanced problem-solving skills
- Superior attention to detail, organizational skills and calm demeanor
- Able to Type a minimum of >50 words per minute
- Resides in close proximity to office in Vaughan (preferred)
- Must own a vehicle and have full access at all times
- Must have full G-License
- Mandatory attendance in Company Corporate Events
**Work Schedule**:
- Monday - Friday: 8:00AM - 4:30PM
- Saturday (as required): 8:30 AM to 5:00 PM with Friday’s Off in lieu
- Work Remotely: No
**About Us**:
The Bridg Group of Companies (TBGOC) has been in business for over 19+ years and provides exceptional consumer services in the Financial and Real Estate world.
Our mission is to change lives one client at a time and to be the home of all your financial needs
We aim to foster a culture of caring and accountability. Caring for our clients and employees in a team working environment. As a company we focus on working on diversified services that allow each client to reach their financial goals. But we also aim to ensure that our team experiences personal growth in their careers by offering ongoing training and development opportunities.
**Job Types**: Full-time, Permanent
**Salary**: $40,000.00-$50,000.00 per year
Work Location: In person
-
Administrative Assistant
2 weeks ago
Woodbridge, Canada International Credit Experts Inc. Full timeInternational Credit Experts Inc. (ICE Inc.) is looking for an administrative assistant to cater to our rapid expansion. This is a great opportunity if you are a entry level administrative assistant/student seeking experience in a fast paced, dynamic company growing 2x in the next two quarters! We are located at Hwy 400 and Major Mackenzie in Woodbridge,...
-
Administrative Assistant
4 weeks ago
Woodbridge, Canada REV Capital Full timeRole: Administrative Assistant Type: Permanent, Part-Time Location: Onsite, Woodbridge, ON **Administrative Assistant** REV Capital is looking for an Administrative Assistant to join our growing team! The Administrative Assistant will warmly welcome visitors, clients, and vendors while handling administrative responsibilities. Working closely with...
-
Administrative Assistant
2 weeks ago
Woodbridge, Canada Team 2000 Realty Inc., Brokerage Full timeTEAM 2000 REALTY Inc., Brokerage is seeking an Administrative Assistant for their Head Office located in Vaughan. - Excellent Computer Skills are a must - Excellent Presentation Skills with a Positive Attitude - Punctual, Professional, Courteous, Outgoing & Energetic with the ability to work in a Team Environment - Providing administrative assistance to...
-
Personal Assistant
2 weeks ago
Woodbridge, Canada Humble Human Resources Full time**Job Summary** **Duties** - Answers incoming telephone calls and responds accordingly. - Manage and organize the managers calendar including scheduling meetings, appointments and events. - Attends meetings and take minutes for distribution to attendees. - Work closely with managers to keep theme well informed of upcoming commitment and responsibilities. -...
-
Woodbridge, Canada Casa Dolce Casa Full time**Key Responsibilities**: **Executive Support**: - Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare and edit high-quality correspondence, reports, presentations, and other documents as needed. - Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring...
-
Administrative Assistant
3 weeks ago
Woodbridge, Canada HLST LINEN SERVICES Full timeHLST linen Services is a very large laundry facility and looking for a person to fill our admin position. Must have a wonderful and outgoing personality, have a vehicle. **Duties**: - Perform data entry tasks and maintain electronic and hard copy filing systems - Answer and direct phone calls, take messages, and handle basic inquiries - Manage the front...
-
Administrative Assistant
2 weeks ago
Woodbridge, Canada Moretti Excavating Limited Full time**Overview** **Duties** - Manage front desk operations, including greeting visitors and answering phone calls with professionalism and courtesy. - Perform data entry tasks accurately to maintain up-to-date records and documentation. - Assist with clerical duties such as filing, scanning, and organizing office materials. - Provide exceptional customer...
-
Personal Assistant/bookkeeper
2 weeks ago
Woodbridge, Canada Lendinghub.ca inc Full timeLendinghub.ca is seeking experienced people to join their growing team for **Woodbridge & Brampton office.** This is a We are seeking a highly organized and detail-oriented Personal Assistant with a strong accounting and Bookkeeping background to support our executive team and manage various administrative tasks in our both **Responsibilities**: - Assist...
-
Administrative Assistant
1 week ago
Woodbridge, Canada Regalz Kitchen and Bar Full time**Office Management**: - Maintain and organize office files, records, and documents. - Manage office supplies and place orders as needed. - Answer phone calls, take messages, and handle general inquiries. **Scheduling and Reservations**: - Coordinate and schedule reservations for customers. - Manage the restaurant's reservation system. - Communicate with...
-
Administrative Assistant
4 weeks ago
Woodbridge, Canada Toronto Life Insurance Full time**Join Our Team at Toronto Life Financial Group!** Toronto Life Financial Group, a leading insurance brokerage, is looking for a motivated and detail-oriented **Administrative Assistant** to support our dynamic team. In this role, you’ll assist with the administration of life insurance policies, group benefits plans, and day-to-day office operations. If...
-
Administrative Assistant
4 weeks ago
Woodbridge, Canada CMP Group Ltd. Full time**Administrative Assistant - In office position** CMP Group Ltd., a leading provider of Marine Products, Construction, and Industrial solutions is seeking an Administrative Assistant to join the Vaughan, Ontario location/team on a full-time permanent basis. Reporting to the General Manager, the Administrative Assistant is responsible for supporting all...
-
Administrative Assistant
3 weeks ago
Woodbridge, Canada CMP Group Ltd. Full time**Administrative Assistant - In office position** CMP Group Ltd., a leading provider of Marine Products, Construction, and Industrial solutions is seeking an Administrative Assistant to join the Vaughan, Ontario location/team on a full-time permanent basis. Reporting to the General Manager, the Administrative Assistant is responsible for supporting all...
-
Administrative Assistant
2 weeks ago
Woodbridge, Canada CMP Group Ltd. Full time**Administrative Assistant - In office position** CMP Group Ltd., a leading provider of Marine Products, Construction, and Industrial solutions is seeking an Administrative Assistant to join the Vaughan, Ontario location/team on a full-time permanent basis. Reporting to the General Manager, the Administrative Assistant is responsible for supporting all...
-
Administrative Assistant
1 week ago
Woodbridge, Canada CMP Group Ltd. Full time**Administrative Assistant - In office position** CMP Group Ltd., a leading provider of Marine Products, Construction, and Industrial solutions is seeking an Administrative Assistant to join the Vaughan, Ontario location/team on a full-time permanent basis. Reporting to the General Manager, the Administrative Assistant is responsible for supporting all...
-
Administrative Assistant
1 week ago
Woodbridge, Canada Speed Training Lab + High Performance Centre Full time**Job Opportunity: Administrative Assistant**: - Location: Speed Training Lab + High Performance Centre®, Vaughan, ON_ Are you highly organized, detail-oriented, and passionate about delivering exceptional client service? Do you love health and fitness and want to work in an environment that helps people be their best? The Speed Training Lab + High...
-
Administrative Assistant
2 weeks ago
Woodbridge, Canada Conair Consumer Products ULC Full time**Conair Consumer Products ULC** is a privately owned company, located in Woodbridge, Ontario, and part of Conair LLC, a Global organization operating in more than 120 countries. Established in 1984, we are a leading personal care and small kitchen appliances company in Canada, with brands such as Conair, Cuisinart, and BabylissPro. **The Position**: We...
-
Administrative Assistant
2 weeks ago
Woodbridge, Canada Scandinavian Building Services Full timeScandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service,...
-
Administrative Assistant
4 weeks ago
Woodbridge, Canada Rich Products Corporation Full timeRich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their...
-
Administrative Assistant
3 weeks ago
Woodbridge, Canada Rich Products Corporation Full timeRich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their...
-
Administrative Assistant
4 weeks ago
Woodbridge, Canada REV Capital Full timeWe are searching for a talented Administrative Assistant to the be the first point of contact at our Woodbridge, Ontario, office. The Administrative Assistant is responsible for greeting and welcoming all guests. You will be coordinating front desk activities and operations including but not limited to directing phone calls and distributing correspondence....