Executive Assistant

5 days ago

Woodbridge, Canada REV Capital Full time

**Role**:Executive Assistant
**Employment Type**:Full-time, Permanent
**Location**:On-site, Woodbridge, ON

**Executive Assistant**

REV Capital is looking for an Executive Assistant to join our growing team The Executive Assistant will provide high-level administrative support to the CFO, ensuring smooth communication and information flow. Acting as the CFO's first point of contact, the Executive Assistant will coordinate with internal and external stakeholders to facilitate seamless operations and support various projects.

**About REV Capital**:
REV Capital is the leading provider of full-service factoring services in Canada and the United States, with eight offices across North America We support thousands of businesses with invoice management, credit underwriting, and collection services. By offering dedicated support and transparent access to the factoring process, we help our clients grow their operations, maintain their competitive edge, and become leaders in their industries.

When you join REV Capital, you are joining a growing team of over 100 professionals assisting clients with the success of their business each day With a passion for helping others, a focus on diversity and inclusivity, and a flexible environment to grow both professionally and personally, there is no limit to where you can take your career. Ready to take the next step?

**About You**:
You are a people-person with great communication skills. You are a problem solver who finds joy in the details and are results oriented. You remain cool, calm, and collected in a fast-paced environment. You understand the importance of confidentiality and adaptability. You are eager to learn and grow into the best version of yourself

**Responsibilities**:

- Provide executive-level administrative support to the CFO, including managing calendars, scheduling appointments, and coordinating meetings.
- Act as the first point of contact for the CFO, handling all communications efficiently and professionally, and ensuring smooth information flow.
- Support the CFO in various operational projects, including tracking progress, coordinating resources, and ensuring timely completion.
- Produce, edit, and distribute documents, reports, presentations, and meeting minutes as required, ensuring accuracy and confidentiality.
- Organize and prepare materials for committees, board meetings, and other important gatherings, capturing and distributing meeting notes promptly.
- Handle sensitive and confidential information with utmost discretion, maintaining the confidentiality of company and client information.
- Respond to confidential, complex, and routine inquiries using tact, sensitivity, and advanced problem-solving skills.
- Perform clerical tasks such as filing, photocopying, transcribing, and faxing, ensuring all administrative processes run smoothly.
- Arrange travel itineraries, accommodations, and logistics for the CFO and other key team members as needed.
- Assist with ad hoc projects and tasks as needed.

**Qualifications**:

- A University or College degree is required
- Minimum of 2 years of experience as an Executive Assistant or similar role supporting C-level executives
- Proficiency in Microsoft Excel and the Microsoft Office Suite (Word, PowerPoint, Outlook)
- Strong organizational and time management skills, with the ability to manage multiple tasks and priorities efficiently
- Excellent interpersonal and communication skills, with a professional demeanor and the ability to interact effectively with internal and external stakeholders
- Ability to handle sensitive and confidential information with the utmost discretion and integrity
- Strong problem-solving skills and the ability to think proactively and independently
- PMP certification and experience with Jira are considered assets
- **Bilingual proficiency in Russian and English required**

**What We Offer**:

- Employer matching RRSP - DPSP program
- Competitive compensation plan
- Flexible work schedule
- Growth and development opportunities
- Team outings and social events
- Excellent extended medical, dental, and vision benefits plan that is 100% employer paid

Let your journey at REV Capital begin

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