Administrator

3 months ago

Esquimalt, Canada Soupa Foods Ltd. Full time

Would you like be a pivotal part of taking a local, bootstrapped, beautifully crafted food brand to the next level? As Soupa transitions to new ownership, we are creating new roles and expanding our team, and looking for humans of all flavours, with passion & compassion, who will do what it takes to make products & experiences of unparalleled quality, to fill them.

As we move forward, we will be working towards being a Living Wage employer while keeping our quality outstanding and making sure our business is profitable. If you can hit the ground running and get our accounting backlog & processes, and administrative procedures sorted out quickly, we'd love to hear from you

**Administrator (Term)**

Reporting to the CEO, the Administrator (Term) is responsible for catching up the ~6 month partial backlog in bookkeeping, developing processes & procedures for accounts payable & receivable, payroll, and reconciliations with other systems, and ensuring we get to a state where we have our accounting information available and presented in a timely & accurate fashion for the parent company Soupa Foods Ltd. and its two offspring, Soupa Kitchen Ltd. and Soupa Cafes Ltd.

We currently use QuickBooksOnline, MarginEdge, 7Shifts, WagePoint, Square for Restaurants, Otter, and Google Workspace.

**You love to**:

- be atomic-clock precise
- define and constantly improve standards, tooling, and processes
- follow up with gentle aggressiveness until you get what you need
- leap headfirst into the wonderful world that is account reconciliation
- build clear processes to help yourself and others work more effectively
- laugh in the face of new-to-you software as you effortlessly bend it to your will
- do 'paperwork' electronically by using systems & tools, including Google Workspace
- have fruitful, respectful, and fun relationships with customers, suppliers, and colleagues alike

**You’ve got**:

- multiple years of administrative experience, ideally in a multi-company environment
- substantial bookkeeping experience, ideally with QuickBooksOnline and Square
- a disciplined, detail-oriented approach to record-keeping
- strong communication and interpersonal skills

**We hire for potential — even if you don't meet all the criteria listed here, we encourage you to apply**

**Why you’ll love working for us**:

- work from home - aka "pajama casual"
- set your own schedule and do things your way
- help us work towards being a Living Wage employer

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

Pay: From $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- Discounted or free food
- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

**Experience**:

- Administrative: 3 years (required)
- Bookkeeping: 3 years (required)

Work Location: In person

  • Junior Account Administrator

    3 months ago

    Esquimalt, Canada Cooper Financial Group Full time

    **Job description** - $20/ Hour starting wage_ - **Our Company **_ Over the past 34 years, Cooper Financial Group has taken pride in the support and guidance provided to our clients and the community, through our services, products, and experience. Our mission is to protect and enrich the lives of our clients in through our financial acumen, passion for...

  • Junior Account Administrator

    4 months ago

    Esquimalt, Canada Cooper Financial Group Full time

    **Job description** - $20/ Hour starting wage_ - **Our Company **_ Over the past 34 years, Cooper Financial Group has taken pride in the support and guidance provided to our clients and the community, through our services, products, and experience. Our mission is to protect and enrich the lives of our clients in through our financial acumen, passion for...

  • Reception/administrative Assistant

    4 months ago

    Esquimalt, Canada Gorge Vale Golf Club Full time

    The Gorge Vale Golf Club is seeking a motivated and eager administrative assistant to join our team. Located in Esquimalt, Gorge Vale is easy to get to from everywhere. **Responsibilities**: - Provide administrative support to the General Manager and other staff members as required. - Maintain accurate records of member information, golf course usage, and...

  • Administrative Assistant

    4 months ago

    Esquimalt, Canada Primera Electrical Ltd. Full time

    **Join our Team at Primera!** We are currently seeking an experienced Administrative Assistant to join our team! Primera is a parent company of Primera Electrical and Primera Mechanical which are both small, locally-owned businesses in Victoria. We value collaboration, personal growth, and professional expertise. **About Us** At Primera we've crafted a...

  • Administrative Assistant

    4 months ago

    Esquimalt, Canada Primera Electrical Ltd. Full time

    **Join our Team at Primera!** We are currently seeking an experienced Administrative Assistant to join our team! Primera is a parent company of Primera Electrical and Primera Mechanical which are both small, locally-owned businesses in Victoria. We value collaboration, personal growth, and professional expertise. **About Us** At Primera we've crafted a...

  • Executive Administrative Assistant

    3 months ago

    Esquimalt, Canada Monk Office Full time

    The Executive Assistant to the CEO plays a pivotal role in providing comprehensive administrative support to the Chief Executive Officer (CEO) of Monk Office. This position serves as a trusted partner and liaison, effectively managing the CEO's daily operations, optimizing productivity, facilitating seamless communication across all levels of the company,...

  • Office Administrator

    4 months ago

    Esquimalt, Canada Adams Storage Full time

    Are you customer service orientated and looking for a fun new part time job? Adams Storage is a self Storage facility that has been operating in Victoria for over 40 years. Our recipe for success is providing all of our customers will exceptional service. **Responsibilities**: - Rent Storage units to new customers - Assist current customers - Maintain an...

  • Financial Services Assistant

    22 hours ago

    Esquimalt, British Columbia, Canada People Exchange Inc on behalf of SISIP Financial Full time

    Job Title: Financial Services AssistantWe are seeking a highly organized and detail-oriented Financial Services Assistant to join our team at SISIP Financial. As a key member of our branch team, you will provide exceptional client service and administrative support to our financial professionals.Key Responsibilities:Provide administrative support to Advisory...

  • Financial Services Assistant

    5 hours ago

    Esquimalt, British Columbia, Canada People Exchange Inc on behalf of SISIP Financial Full time

    Job Title: Financial Services AssistantWe are seeking a highly organized and detail-oriented Financial Services Assistant to join our team at SISIP Financial. As a key member of our branch team, you will provide exceptional client service and administrative support to our financial professionals.Key Responsibilities:Provide administrative support to Advisory...

  • Financial Services Coordinator

    2 days ago

    Esquimalt, British Columbia, Canada People Exchange Inc on behalf of SISIP Financial Full time

    Job Title: Financial Services AssistantThe Financial Services Assistant plays a vital role in providing exceptional client service and administrative support to our team of financial professionals. This dynamic individual will be responsible for greeting clients and guests, responding to inquiries, and proactively connecting with clients to book appointments...

  • Financial Services Coordinator

    2 days ago

    Esquimalt, British Columbia, Canada People Exchange Inc on behalf of SISIP Financial Full time

    Job Title: Financial Services AssistantThe Financial Services Assistant plays a vital role in providing exceptional client service and administrative support to our team of financial professionals. This dynamic individual will be responsible for greeting clients and guests, responding to inquiries, and proactively connecting with clients to book appointments...

  • Financial Services Assistant, SISIP Financial, Esquimalt British Columbia

    2 days ago

    Esquimalt, Canada People Exchange Inc on behalf of SISIP Financial Full time

    The Financial Services Assistant (FSA) provides efficient client service and support of administrative tasks for the Branch team of financial professionals. The FSA will greet client and guests, respond to client inquiries and proactively connect with clients to book appointments and follow up on matters as directed by the financial professionals.The...

  • Financial Services Assistant, SISIP Financial, Esquimalt British Columbia

    2 days ago

    Esquimalt, Canada People Exchange Inc on behalf of SISIP Financial Full time

    The Financial Services Assistant (FSA) provides efficient client service and support of administrative tasks for the Branch team of financial professionals. The FSA will greet client and guests, respond to client inquiries and proactively connect with clients to book appointments and follow up on matters as directed by the financial professionals. The...

  • Financial Services Coordinator

    4 hours ago

    Esquimalt, British Columbia, Canada People Exchange Inc on behalf of SISIP Financial Full time

    Job SummaryThe Financial Services Assistant provides exceptional client service and administrative support to the Branch team of financial professionals. This role involves greeting clients and guests, responding to inquiries, and proactively connecting with clients to book appointments and follow up on matters.Key ResponsibilitiesProvide efficient client...

  • Financial Services Coordinator

    40 minutes ago

    Esquimalt, British Columbia, Canada People Exchange Inc on behalf of SISIP Financial Full time

    Job SummaryThe Financial Services Assistant provides exceptional client service and administrative support to the Branch team of financial professionals. This role involves greeting clients and guests, responding to inquiries, and proactively connecting with clients to book appointments and follow up on matters.Key ResponsibilitiesProvide efficient client...

  • Catering Operations Assistant

    4 months ago

    Esquimalt, Canada Little Piggy Catering Full time

    Little Piggy Catering is hiring a Catering Operations Assistant This is predominantly and office/backend position with some offsite service required. The catering operations assistant works under the supervision of the catering manager. Duties are: Making, answering and returning phone call Assisting with pack ups, deliveries and pick ups, offsite...

  • Naval Accounting Manager

    3 weeks ago

    Esquimalt, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Naval Unit Accounting Manager

    6 days ago

    Esquimalt, British Columbia, Canada CFMWS Full time

    About the RoleWe are seeking an experienced Accounting Manager to join our team at CFMWS. As an Accounting Manager, you will play a key role in planning, organizing, and managing the delivery of accounting services. You will interpret and advise on accounting and administrative policies, monitor policy compliance, and analyze operating results to develop...

  • Naval Unit Accounting Manager

    5 days ago

    Esquimalt, British Columbia, Canada CFMWS Full time

    About the RoleWe are seeking an experienced Accounting Manager to join our team at CFMWS. As an Accounting Manager, you will play a key role in planning, organizing, and managing the delivery of accounting services. You will interpret and advise on accounting and administrative policies, monitor policy compliance, and analyze operating results to develop...

  • Naval Unit Accounting Manager

    6 days ago

    Esquimalt, Canada CFMWS Full time

    WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...