Administrative Coordinator
3 months ago
**Threshold Housing Society** is an inspiring non-profit organization that is passionate about preventing adult homelessness by providing safe housing, stability, support services, and community to at-risk youth in the Greater Victoria area for over 30 years. The organization serves at-risk youth experiencing homelessness, aging out of care, or fleeing violence who need a place to call home and people who believe in them. Threshold Housing Society believes that every youth has the ability to thrive regardless of history or hardship and offers support to help at-risk youth make healthy choices and shift toward a brighter future.
We are currently looking for an **Administrative Coordinator** to provide professional administrative support to the Senior Leadership Team. The Administrative Coordinator works in alignment with the Threshold values and ensures a positive image of Threshold Housing Society (THS).
**Duties and Responsibilities**
- Organize on-site and off-site meetings/conference calls/events/training that may include scheduling, sending calendar notices, drafting agendas, and compiling meeting packages;
- In conjunction with the Executive Director, provide administrative support for the Board of Directors, including creating the meeting agendas, compiling board reports, taking minutes, and drafting/editing documents;
- Uphold a safe and welcoming environment as first point of contact for all youth, partners, donors, and other varied stakeholders;
- Maintain a comprehensive set of files on all topics related to THS;
- Ensure an orderly and clean office environment through inventory tracking, ordering office supplies, and scheduling cleaners and vendors;
- Coordinate travel arrangements for the Senior Leadership Team including making reservations, booking venues, meals, meeting rooms, equipment, drafting materials, tracking RSVPs, and drafting communications;
- Support in the collection and compilation of data and information for various reports;
- Support monthly and annual financial administrative tasks such as data entry into the accounting program and collecting receipts;
- Support fundraising efforts such as preparing and delivering mail outs including official correspondence, thank you notes, and donor tax receipts;
- Liaise with our IT provider to ensure helpdesk requests are addressed and updates are completed; and
- Other special projects or tasks that may arise as assigned.
**What you will bring to the role**:
- A bachelor's degree in a related field or a combination of education, experience and/or training.
- 4+ years of experience in a related field.
- Experience with MS Office Suite (Including Word, Excel, and Outlook).
- Experience with WordPress, Canva, Adobe Creative, QuickBooks or Payworks is an asset.
**What we will provide in return**:
- A purpose-driven organization that lives its values.
- The opportunity to do meaningful work that impacts young lives and creates positive change in our community.
- A culture where being your authentic self is welcomed and supported.
- The ability to work with a passionate and diverse team towards a shared goal.
**Compensation & Hours**:This is a permanent position, working a flexible 30-hour work week. The salary is **$26.00 per hour.**
**Application Information**:
**Job Description**:
This position will remain **open until filled** but a review of resumes will start immediately so do not delay applying. We look forward to connecting with you
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