Current jobs related to Administrative Coordinator - Victoria - Aboriginal Coalition to End Homelessness Society
-
Administrative Coordinator
3 weeks ago
Victoria, Canada Shelbourne Community Kitchen Full time**Make a Difference: Join Our Team as an Administrative Coordinator** **About Us**: At Shelbourne Community Kitchen, we believe in the transformative power of good food. Our mission is simple yet profound: to create opportunities for individuals experiencing food insecurity to cook, grow, share, and connect, ultimately improving their health and well-being....
-
Administrative Coordinator
6 days ago
Victoria, British Columbia, Canada Insurance Corporation of British Columbia Full timeWe are seeking an Administrative Coordinator to join our team in Victoria. As an integral part of our Information Services Division, you will play a key role in coordinating and assisting with day-to-day operations while supporting the team in various administrative tasks.The scope of this role includes:Providing support to managers and the department;...
-
Administrative Coordinator Senior
7 hours ago
Victoria, British Columbia, Canada The Salvation Army in Canada Full timeJob OverviewThis role contributes to the secretarial and administrative duties at Sunset Lodge and functions as the Administrative Coordinator for the Executive Director. The Admin Coordinator works within and supports the mission of The Salvation Army in Canada & Bermuda.
-
Pcn Administrative Coordinator
4 weeks ago
Victoria, Canada South Island Division of Family Practice Full time**PCN Administrative Coordinator** The South Island Division of Family Practice is offering an exciting opportunity for a Primary Care Network (PCN) Administrative Coordinator to support the developing PCN Network. This is a full-time position that reports to the PCN Director/PCN Manager. Working hours are onsite are at 37.5 hours per week, Monday to...
-
Administrative Coordinator
6 hours ago
Victoria, Canada The Salvation Army in Canada Full timeDescriptionThis position contributes to the secretarial and administrative duties at Sunset Lodge and functions as the Administrative Coordinator for the Executive Director. The Admin Coordinator works within and supports the mission of The Salvation Army in Canada & Bermuda.HOURS: 8:00 AM - 4:00 PM Monday - Friday Key ResponsibilitiesGeneral Office...
-
Coordinator - Benefits Administration
4 weeks ago
Victoria, Canada Camosun College Full time**Camosun College is hiring a full-time, regular Coordinator - Benefits Administration to join their team!** **GENERAL** Under the direction of the supervisor and as a key member of the Finance department’s leadership team, the Coordinator, Benefits Administration is responsible for the college’s day-to-day benefits administration. The Coordinator...
-
Administrative Coordinator, Westshore
3 weeks ago
Victoria, Canada Royal Roads University Full timeThe Administrative Coordinator, Westshore provides a wide range of administrative and project support to the planning, policy and budget development activities of the Operations & Resilience department. Under the general direction of the Manager, Property Operations, Westshore, the Administrative Coordinator, Westshore will provide support to the design,...
-
Sales & Administrative Coordinator
7 days ago
Victoria, Canada Coast Hotels Full timeYour company, your values, your career! Coast Hotels is a dynamic and growing brand. Our culture is rooted in our values, leadership accountability, and the growth and development of our Ambassadors. Reporting to the Senior Sales Manager, the Sales & Administrative Coordinator will confidently be able to provide superior customer service, detail-oriented...
-
Administration Coordinator
1 week ago
Victoria, Canada Proline Management Ltd. Full time $40,000 - $50,000We are looking for a motivated individual with a passion for helping people live and grow together to join our close-knit Administration team. If you are the kind of person who instinctively creates and follows processes to efficiently organize and complete tasks and projects this job is for you.This is YOU to a ‘T’:You are a master at coordinating...
-
Administration Coordinator
2 days ago
Victoria, British Columbia, Canada Proline Management Ltd. Full timeWe are looking for a motivated individual with a passion for helping people live and grow together to join our close-knit Administration team. If you are the kind of person who instinctively creates and follows processes to efficiently organize and complete tasks and projects this job is for you. This is YOU to a 'T':You are a master at coordinating...
-
Clk 12r
3 weeks ago
Victoria, Canada BC Public Service Full timePosting Title- CLK 12R - Administrative Coordinator- Position Classification- Clerk R12- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 9/6/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Citizens' Services- Ministry...
-
Administrative Coordinator
4 days ago
Victoria, British Columbia, Canada TalentSphere Staffing Solutions Full timeJob DescriptionThe role involves working with all aspects of Architectural Contract Administration, including site visits and communication with various stakeholders. The ideal candidate will ensure that projects adhere to contract documents and building codes.Over 4 years of experience in the Canadian Architectural Industry (BC experience...
-
Clinical Administrative Coordinator
7 days ago
Victoria, British Columbia, Canada Provincial Health Services Authority Full timeThe Provincial Health Services Authority values teamwork and collaboration. As a Clinical Administrative Coordinator, you will support our healthcare teams and contribute to our mission by providing high-quality patient care.We offer a range of benefits, including medical, dental, and extended health plans. Our employees can also enjoy discounts on travel,...
-
Administrative Coordinator
3 weeks ago
Victoria, Canada Kinetic Construction Full timeKinetic Construction Ltd. (Kinetic) Together Building Better **Relationships, Passion, Continuous Improvement** Our core values are a desire to build enduring **Relationships**, a **Passion** for our business, and an endeavor for **Continuous Improvement** in all we do. We focus on teamwork, trust and, most importantly, respect for people. Our people are...
-
Administrative Coordinator
4 weeks ago
Victoria, Canada Victoria Police Department Full time**Victoria Police Department**: **Administrative Coordinator - Operations**: Operations - Victoria, British Columbia **POSITION**:Administrative Coordinator - Operations **DEPARTMENT / DIVISION / SECTION**: Police / Operations **Competition Number**: P17-24 **Date of Issue**: January 9/2025 **Closing Date: January 30/2025** **Pay Group**: $35.81/hr - CUPE...
-
Administrative Coordinator
4 weeks ago
Victoria, Canada Pacifica Housing Full time**Key Responsibilities**: - Providing project-specific support to the Senior Manager of Supportive Services: - Maintaining the integrity of various Outreach Services databases; - Monitoring rental supplements and working with the Finance department to ensure accurate distribution of the supplements; - entering new rental supplements and changes into HIFIS...
-
Volunteer Coordinator
4 weeks ago
Victoria, Canada Society of Saint Vincent de Paul Full time**Make a Difference with the Society of Saint Vincent de Paul Vancouver Island!** We are looking for a dedicated and enthusiastic Volunteer Coordinator to join our small but dynamic team at the Social Concern Office. In this role you will be at the heart of our operations, recruiting, training, and scheduling volunteers to support our programs, events and...
-
Victoria, Canada Island Health Full time**Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...
-
Victoria, Canada North Park Neighbourhood Association Full timeThe Community Development and Administration Coordinator is responsible for day to day administration of association activities, facilitating community animation by identifying and nurturing opportunities for volunteerism and other forms of engagement, securing funding for relevant programs and activities, and fostering linkages and partnerships amongst...
-
Sales Administrator Coordinator
2 days ago
Victoria, Canada Community Fire Prevention Ltd Full timeDo you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd (an Onyx-Fire Family Company)., is the place for you! **WHO ARE WE?** Onyx-Fire is a proud Canadian based business, operating across the provinces of Eastern & Western Canada....
Administrative Coordinator
1 month ago
Are you a person who is passionate about working with Indigenous Peoples and are interested in supporting the Aboriginal Coalition to End Homelessness Society’s (ACEHS) mission of lovingly providing culturally supportive, affordable housing and services to support Indigenous Peoples experiencing homelessness? We are seeking a highly motivated and organized individual to join our team as the Administrative Coordinator. In this role, you will provide essential administrative support to ensure the smooth operation of our organization. You will work closely with various departments and play a vital role in facilitating efficient communication, coordinating administrative tasks, and maintaining accurate records.
**Position Type**: Full-time, 40 hours per week.
**Salary / Wage**:$25.00 - $27.00 per hour based on experience.
**Location**:The ACEHS Administration office in downtown Victoria B.C.
**Start Date**: As soon as possible
**Deliverables**:
- Ensure office coordination is maintained for all ACEHS office sites, liaising with managers as required to ensure office spaces are maintained.
- Main point of contact for Regroove (tech company), support with the transition to Microsoft and ongoing support as required with Regroove.
- Maintain equipment tracking/inventory, required equipment maintenance and ordering.
- Maintain the asset sign out system for office equipment, coordinating with the Human Resources department as required.
- Collaborate with cross-functional teams to streamline administrative processes and implement improvements.
- Liaise with utility providers such as Price’s Alarms, Shaw, the Co-Operators, Telus, etc. following up on invoice inquiries, contract changes, etc.
- Ensure office systems are in good working order such as mail logging, phone systems, printers, and coordination of these systems between ACEHS sites.
- Improve ACEHS IT functions to be coordinated and efficient across all sites.
- Establish relationships and corporate accounts with preferred vendors, following up with vendor invoice inquiries, account updates, approved spenders, and maintain a quarterly updated list of approved staff who may access vendors/accounts.
- Ensure van logbooks are completed correctly and Petro Canada SuperPass receipts are provided monthly by van drivers and reconcile the SuperPass account ensuring proper GL coding is applied.
- Host bi-weekly meetings with site managers to plan, troubleshoot and assess risks.
- Maintain oversight of digital and physical file management, ensuring all shared drives are up to date and old files are archived annually and in accordance with relevant governing Acts and or Legislations by which the ACEHS are mandated under.
- Pick up mail from all ACEHS office sites, log, and distribute incoming mail.
- Manage office supplies and equipment inventory, ensuring items are stoked and in good working order.
- Serve as the primary point of contact for internal and external general inquires, providing exceptional customer service and routing messages and/or requests to appropriate team members.
- Assist the finance team with data entry, scanning documents, and record keeping.
- Coordinate storage lockers & inventory tracking/updating
- Track and maintain Canada Helps website. Send thank you letters and establish relationships with ACEHS funders as required.
- Manage calendars for events, vans, and boardroom bookings.
- All other duties as required.
**Qualifications & Education**:
- 2 to 5 years of experience in an administrative support role, preferably in a non-profit or supportive housing related organization.
- Working towards and/or successful completion of a degree or diploma in business administration, human resources, or finance is preferred.
- Experience working with non-profit organizations in an administrative capacity is considered an asset
- Preferred to hold a valid Class 5 Driver's License.
**Skills & Abilities**:
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Strong attention to detail and accuracy in data entry, record-keeping, and document preparation.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with database management systems.
- Ability to handle confidential information with integrity and discretion.
- Flexible, adaptable, and able to work well in a fast-paced, team-oriented environment.
- Independently motivated, with the ability to take on tasks and duties without immediate direction.
- Progressive understanding of persistent mental illness, addictions, and other challenges and how these impact people’s overall health, well-being, and quality of life.
- Ability to work in a holistic, professional, and non-judgmental manner as you are working with a broad range of personalities, needs, cultures, lived experiences and abilities
- Ability to effectively respond and adjust to unexpected events and problem-solve.
- Effective writt
