Administrative Coordinator

5 days ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> President's Office- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 10 December 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $64,629.00 - $71,504.00- Additional Posting Information- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- SL3- Employee Group:
- Exempt Support Staff - Continuing- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code_**

**_*This position is eligible to work remotely one day per week.*_**

**The salary range for this position is**:

- **Recruitment range: $64,629 - $67,486** maximum starting salary is determined through knowledge, experience and internal equity.
- **Performance range: starting salary to max of $71,504** is available through annual performance increases.
- Job SummaryThis role provides comprehensive administrative and coordination support for the Office of the President. As an integral member of the team, this position is responsible for providing calendaring and administrative support for the Executive Director, drafting presidential correspondence, coordinating high-level committee meetings, supporting events, supporting financial accounting processes and ensuring efficient office administrative activities. This position also provides support to the President in the Executive Coordinator’s absence. The Administrative Coordinator is part of a team that centres equity, diversity, inclusion, Indigenous rights, an access-centered culture and the United Nations Sustainable Development Goals in their work.
- Job Requirements**Skills**:

- Demonstrated commitment to valuing the principles of reconciliation and respect, equity and diversity, and contributing to an inclusive working and learning environment.
- Advanced organizational, administrative and office coordination skills, with significant attention to detail.
- Strong communication skills, including preparing memos, reviewing and editing reports, summarizing information and creating materials for wide-ranging audiences.
- Excellent people skills, including the ability to work collaboratively, to contribute to good office morale and to show respect and sensitivity in all dealings.
- Ability to plan, prioritize and organize high volumes of accurate work with competing deadlines.
- Excellent writing skills to create materials for wide-ranging audiences.
- Takes a flexible, creative and collaborative approach and adapts quickly to changing circumstances.
- Takes initiative, makes informed decisions and can problem solve and be innovative in a team setting.
- Demonstrates a clear understanding of issues and policies related to confidentiality, security and privacy to deal successfully with a typical range of office issues.
- Demonstrates initiative and capability to manage projects through to completion with a high degree of independence.
- Ability to clearly interpret policy and procedure; explain reasons for decisions; inform and educate various constituencies; and liaise effectively with internal and external communities.
- Understanding of the role of the President and the office of the President within the university, is an asset.
- A good understanding of the goals, policies, procedures and practices of the university, is an asset.

**Specialized Knowledge/ Education**:
Secondary school graduation or equivalent and some related post-secondary course work.

**Experience**:
3+ years’ experience working in a professional office environment, preferably within an executive office setting in a large, complex and busy environment. Experience handling enquiries, requests and complaints and working with highly confidential and sensitive materials.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.

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