Administrative Coordinator

3 months ago

Victoria, Canada XlynX Materials Inc Full time

**Overview**:
**About our company**:
**Responsibilities**:.
- Coordinate with sales to manage invoicing processes, including sending out invoices, following up on payments, and resolving billing inquiries.
- Assist with basic HR duties such maintaining personnel records, coordinating employee benefit programs, assisting with new hiring processes, supporting annual employee review processes, and updating and communicating policy changes.
- Coordinate NDAs (Non-Disclosure Agreements) and contracts, ensuring timely execution and proper documentation.
- Coordinate company events, business travel arrangements and conference attendance.
- Maintain a company budget, ensuring monthly actuals are tracked, and collaborate with our bookkeeper to ensure accurate financial records and timely reporting.
- Support team members with various administrative tasks as needed.

**Qualifications**:

- Diploma / Certificate in Administration or related post-secondary experience preferred.
- Minimum of 3+ years experience in administrative roles. Experience with startup companies is considered an asset.
- Proficiency and experience with financial processes, accounting software, and productivity software (Google Workspace) preferred.
- Demonstrated organizational skills, ability to manage accurate data, and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to prioritize tasks and manage time effectively in a fast-paced, changing environment.
- Knowledge of basic HR practices is a plus.
- Self-motivated with a high level of initiative.
- Team player with strong collaboration skills.
- Exceptional time management and organizational skills.

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Victoria, BC V8P 5C2

  • Administrative Coordinator

    2 days ago

    Victoria, British Columbia, Canada Strength Of Colours Painting Ltd Full time

    {"h1": "Administrative Coordinator", "p": "At Strength Of Colours Painting Ltd, we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations, ensuring that all procedures are followed and deadlines are met. Your duties will...

  • Administrative Coordinator

    2 days ago

    Victoria, British Columbia, Canada Strength Of Colours Painting Ltd Full time

    {"h1": "Administrative Coordinator", "p": "At Strength Of Colours Painting Ltd, we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations, ensuring that all procedures are followed and deadlines are met. Your duties will...

  • Administrative Coordinator

    5 days ago

    Victoria, British Columbia, Canada STALLIONS BARBERSHOP Full time

    Administrative Support Role at Stallions Barbershop **Job Summary** We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Stallions Barbershop. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out...

  • Administrative Coordinator

    6 days ago

    Victoria, British Columbia, Canada STALLIONS BARBERSHOP Full time

    Administrative Support Role at Stallions Barbershop **Job Summary** We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Stallions Barbershop. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out...

  • Administrative Coordinator

    7 days ago

    Victoria, British Columbia, Canada Commercial Building Cleaning Full time

    Administrative Coordinator At Commercial Building Cleaning, we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations. **Key Responsibilities:** * Establish work priorities and ensure procedures are followed and...

  • Administrative Coordinator

    1 week ago

    Victoria, British Columbia, Canada STALLIONS BARBERSHOP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Stallions Barbershop. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out administrative activities of the establishment.Key...

  • Administrative Coordinator

    1 week ago

    Victoria, British Columbia, Canada STALLIONS BARBERSHOP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Stallions Barbershop. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and carrying out administrative activities of the establishment.Key...

  • Administrative Coordinator

    5 days ago

    Victoria, British Columbia, Canada Commercial Building Cleaning Full time

    Administrative Coordinator At Commercial Building Cleaning, we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office services. Responsibilities: * Establish work priorities and ensure procedures are followed and deadlines are met *...

  • Administrative Coordinator

    5 days ago

    Victoria, British Columbia, Canada Commercial Building Cleaning Full time

    Administrative Coordinator At Commercial Building Cleaning, we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office services. Responsibilities: * Establish work priorities and ensure procedures are followed and deadlines are met *...

  • Administrative Coordinator

    1 week ago

    Victoria, British Columbia, Canada Yummy Icecream Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Officer to join our team at Yummy Icecream Inc. as an Administrative Coordinator. This role will be responsible for providing administrative support to our office operations, ensuring that procedures are followed and deadlines are met.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Coordinator

    1 week ago

    Victoria, British Columbia, Canada Yummy Icecream Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Officer to join our team at Yummy Icecream Inc. as an Administrative Coordinator. This role will be responsible for providing administrative support to our office operations, ensuring that procedures are followed and deadlines are met.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Coordinator

    6 days ago

    Victoria, British Columbia, Canada Yummy Icecream Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Officer to join our team at Yummy Icecream Inc. as an Administrative Coordinator. This role will be responsible for providing administrative support to our office operations, ensuring that procedures are followed and deadlines are met.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Coordinator

    6 days ago

    Victoria, British Columbia, Canada Yummy Icecream Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Officer to join our team at Yummy Icecream Inc. as an Administrative Coordinator. This role will be responsible for providing administrative support to our office operations, ensuring that procedures are followed and deadlines are met.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Coordinator

    4 months ago

    Victoria, Canada Swim BC Full time

    **Position Overview** We have an opportunity for a highly motivated and skilled individual to join our team in the position of Administration Coordinator. The responsibilities of the position focus on the provision of support to Swim BC operations, administering the membership registration processes, expediting financial procedures, facilitating member...

  • Administrative Coordinator

    2 weeks ago

    Victoria, British Columbia, Canada New Me Esthetics & Threading Studio Corporation Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at New Me Esthetics & Threading Studio Corporation. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our office, ensuring seamless communication and coordination among team members, and...

  • Administrative Coordinator

    2 weeks ago

    Victoria, British Columbia, Canada New Me Esthetics & Threading Studio Corporation Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at New Me Esthetics & Threading Studio Corporation. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our office, ensuring seamless communication and coordination among team members, and...

  • Administrative Coordinator

    5 days ago

    Victoria, British Columbia, Canada Quesada Burritos and Tacos Full time

    At Quesada Burritos and Tacos, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and training staff to ensure seamless day-to-day operations. You will also oversee...

  • Administrative Coordinator

    5 days ago

    Victoria, British Columbia, Canada Quesada Burritos and Tacos Full time

    At Quesada Burritos and Tacos, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and training staff to ensure seamless day-to-day operations. You will also oversee...

  • Administrative Coordinator

    3 days ago

    Victoria, British Columbia, Canada Surfside Adventure Tours Ltd. Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at Surfside Adventure Tours Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure efficient office operations.Key...

  • Administrative Coordinator

    2 days ago

    Victoria, British Columbia, Canada Surfside Adventure Tours Ltd. Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at Surfside Adventure Tours Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure efficient office operations.Key...