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Administrative Coordinator

1 month ago

Victoria, Canada XlynX Materials Inc Full time

**Overview**:
**About our company**:
**Responsibilities**:.
- Coordinate with sales to manage invoicing processes, including sending out invoices, following up on payments, and resolving billing inquiries.
- Assist with basic HR duties such maintaining personnel records, coordinating employee benefit programs, assisting with new hiring processes, supporting annual employee review processes, and updating and communicating policy changes.
- Coordinate NDAs (Non-Disclosure Agreements) and contracts, ensuring timely execution and proper documentation.
- Coordinate company events, business travel arrangements and conference attendance.
- Maintain a company budget, ensuring monthly actuals are tracked, and collaborate with our bookkeeper to ensure accurate financial records and timely reporting.
- Support team members with various administrative tasks as needed.

**Qualifications**:

- Diploma / Certificate in Administration or related post-secondary experience preferred.
- Minimum of 3+ years experience in administrative roles. Experience with startup companies is considered an asset.
- Proficiency and experience with financial processes, accounting software, and productivity software (Google Workspace) preferred.
- Demonstrated organizational skills, ability to manage accurate data, and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to prioritize tasks and manage time effectively in a fast-paced, changing environment.
- Knowledge of basic HR practices is a plus.
- Self-motivated with a high level of initiative.
- Team player with strong collaboration skills.
- Exceptional time management and organizational skills.

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Victoria, BC V8P 5C2