Pcn Administrative Coordinator

5 months ago

Victoria, Canada South Island Division of Family Practice Full time

**PCN Administrative Coordinator**

The South Island Division of Family Practice is offering an exciting opportunity for a Primary Care Network (PCN) Administrative Coordinator to support the developing PCN Network.

This is a full-time position that reports to the PCN Director/PCN Manager. Working hours are onsite are at 37.5 hours per week, Monday to Friday 8:30am-4:30pm. Some late afternoon/evening meetings are required monthly.

**Background**

Divisions of Family Practice were created through a collaboration between the Ministry of Health and the Doctors of BC and are community-based groups of family physicians working together to achieve common health care goals. The South Island Division of Family Practice represents primary care physicians across multiple settings in Saanich Peninsula, the Western Communities and Salt Spring Island.

The Primary Care Network is being implemented and supported through a partnership between the South Island Division of Family Practice, Island Health, the First Nations Health Authority, and local Indigenous partners. One of the goals of Primary Care Networks is to enhance patient care using a team-based care approach. The implementation and delivery of the PCN has a strong focus on culturally informed care and cultural safety and humility.

Role Summary:
The PCN Administrative Coordinator will focus on supporting programs onsite in the South Island Division of Family Practice office and at times, in-person in clinic settings within the PCN. This is an ideal role for someone who thrives on cultivating positive relationships, developing efficient processes, has exceptional attention to detail, a good understanding of our healthcare system, and is familiar with family practice clinic operations. This will include working with primary care providers, PCN clinicians and staff to support patient intake, bookings, and organizing/coordinating efficient and effective office operations. This role will support the PCN program by providing administrative support to the team and committees as well as data-entry and administrative needs to manage patient referrals from the Health Connect Registry for unattached patients living in South Island PCN communities.

**Key tasks and responsibilities**:

- Provide administrative support to the Primary Care Network (PCN) team, its committees and working groups;
- Support the gathering, input, processing and analysis of data and information to assist in the development and evaluation of the PCN;
- Disseminate information as and when requested among stakeholders.
- Prepare meeting materials, including reports, presentations and agendas;
- Record meeting notes and prepare summaries which may include action items, decision logs, parking lot logs and participant satisfaction, in a timely manner;
- Arrange and support meeting and event logistics (date/time/location and catering), equipment needed and RSVP’s, including virtual, online meetings (especially Zoom);
- Respond to stakeholder inquiries about specific initiatives;
- Represent the PCN program to all stakeholders and assist with developing and maintaining positive relations with stakeholders, partners, other professionals and the community.
- Maintain confidentiality in all aspects of client, staff and agency information as per organizational policy;
- Collect, manage, store and use information in accordance with the Personal Information Privacy Act (PIPA);
- Demonstrate and promote a commitment to cultural safety and humility;
- Participate in ongoing learning opportunities for Cultural Safety and Humility and other job specific topics as approved by the PCN Director;
- Prepare and assist in delivering a variety of communications for the PCN, the Division and their initiatives. (e.g. online newsletter, posters, website maintenance);
- Develop and maintain proper workflows for accounts payable/receivable, assist in month end and cheque mailing, support annual audit process and coordinate all meeting sessional forms;
- Support other team members in the performance of their roles.
- Support the work of the Attachment Coordinator to facilitate matching BC residents registered on the Health Connect Registry (HCR) with FPs and NPs within the same geographic region who are accepting patients;
- Support the work of the Attachment Coordinator through ongoing communication and relationship building with local FPs, NPs and primary care clinic staff;
- Supporting the accuracy of the HCR Attachment Interface data, ensuring it has complete patient information (i.e., demographics, status, etc.);
- Sharing appropriate information, in alignment with privacy and security policies, about patients to local FPs/NPs/primary care clinics for the purposes of attachment;
- Other duties to support the work of the PCN and Division as required.

**Qualifications, Experience and Preferred Profile**
- Bachelor’s degree (ideally with a project-based component) or a high school diploma with advanced administrative tr

  • South Island Primary Care Network Indigenous Pcn

    5 months ago

    Victoria, Canada South Island Division of Family Practice Full time

    **Role**:Indigenous PCN Manager, South Island Primary Care Network** **Reporting**:Primary Care Network Director **About the Organization and our Partners**: The South Island Primary Care Network (PCN) is a network of local primary care service providers working together to build a diverse team that represents the populations we serve to meet the needs of...

  • Clinic Support Coordinator

    5 months ago

    Victoria, Canada South Island Division of Family Practice Full time

    EMPLOYMENT OPPORTUNITY South Island Primary Care Network (PCN) Clinic Support Coordinator Victoria Background Divisions of Family Practice were created through a collaboration between the Ministry of Health and the Doctors of BC and are community-based groups of family physicians working together to achieve common health care goals. The South Island...

  • Director, Primary Care Network

    5 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Primary...

  • Medical Office Assistant

    5 months ago

    Victoria, Canada Victoria Division of Family Practice Full time

    **1-year part-time contract with possibility of extension** **The Organization** The Victoria PCN is developing a well-supported network of family physicians, nurse practitioners, nurses, and interdisciplinary clinicians who work together to deliver comprehensive, patient-centred primary health care services in Urban Victoria. It is a partnership between...

  • Indigenous Wellness Provider

    5 months ago

    Victoria, Canada Victoria Native Friendship Centre Full time

    **Victoria Native Friendship Centre** **Internal/External Employment Opportunity** **Position Title: Indigenous Wellness Provider - PCN** **Department**: Indigenous Wellness and Health **Hours**: Full-Time **Hourly wage**: $25-28.63/hr **Competition close date: Until Filled** Working as part of the interdisciplinary VNFC Wellness Team and reporting...

  • Change Manager

    6 months ago

    Victoria, Canada South Island Division of Family Practice Full time

    **Change Manager** South Island Division of Family Practice Victoria, BC **Background** Divisions of Family Practice were created through a collaboration between the Ministry of Health and the Doctors of BC and are community-based groups of family physicians working together to achieve common health care goals. The South Island Division of Family...

  • Indigenous Wellness Provider

    4 weeks ago

    Victoria, Canada VICTORIA NATIVE FRIENDSHIP CENTRE Full time

    Working as part of the interdisciplinary VNFC Wellness Team, the Indigenous Wellness Provider (IWP) supports VNFC and Primary Care Network (PCN) clients to coordinate and access Indigenous practitioners, primary health care, social services, and specialized medical care. IWP provide support to Indigenous peoples in the Victoria and Western PCNs including...

  • Administrative Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Strength Of Colours Painting Ltd Full time

    We are seeking an experienced Administrative Coordinator to join our team at Strength Of Colours Painting Ltd. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key ResponsibilitiesReview and evaluate...

  • Administrative Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Strength Of Colours Painting Ltd Full time

    We are seeking an experienced Administrative Coordinator to join our team at Strength Of Colours Painting Ltd. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have a strong background in...

  • Administrative Assistant

    2 weeks ago

    Victoria, Canada Victoria Division of Family Practice Full time

    **Reporting To**:Project Lead and Director, PMH Development - **15 month contract**_ To be considered you must send a resume, cover letter and answer the questions in this ad by November 22, 2024 **The Organization** **Role Summary** With more than 130,000 unattached patients, Greater Victoria faces challenges in providing access to primary care, making...

  • Administrative Coordinator

    3 weeks ago

    Victoria, British Columbia, Canada Securisquad Services Ltd. Full time

    Job Title: Administrative CoordinatorAt Securisquad Services Ltd., we are seeking an experienced Administrative Coordinator to support our administrative team. This role will be responsible for implementing new administrative procedures, reviewing and evaluating existing processes, and ensuring that all office administrative procedures are followed.Key...

  • Administrative Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Securisquad Services Ltd. Full time

    We are seeking an Administrative Coordinator to join our team at Securisquad Services Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key ResponsibilitiesImplement new administrative procedures to improve efficiency and...

  • Administrative Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Surfside Adventure Tours Ltd. Full time

    We are seeking an experienced Administrative Coordinator to join our team at Surfside Adventure Tours Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will have 1...

  • Administrative Coordinator

    6 months ago

    Victoria, Canada Swim BC Full time

    **Position Overview** We have an opportunity for a highly motivated and skilled individual to join our team in the position of Administration Coordinator. The responsibilities of the position focus on the provision of support to Swim BC operations, administering the membership registration processes, expediting financial procedures, facilitating member...

  • Administrative Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Strength Of Colours Painting Ltd Full time

    We are seeking an Administrative Coordinator to join our team at Strength Of Colours Painting Ltd. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have a secondary (high) school graduation...

  • Administrative Coordinator

    1 week ago

    Victoria, British Columbia, Canada Sussex Insurance Agency (Town & Country) Full time

    Job Title: Administrative CoordinatorAt Sussex Insurance Agency (Town & Country), we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating seminars, conferences, and meetings, as well as maintaining manual and computerized information filing systems.Key...

  • Administrative Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Surfside Adventure Tours Ltd. Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Surfside Adventure Tours Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities.Key Responsibilities:Implement...

  • Administrative Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Surfside Adventure Tours Ltd. Full time

    We are seeking an experienced Administrative Coordinator to join our team at Surfside Adventure Tours Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will have...

  • Administrative Coordinator

    5 months ago

    Victoria, Canada Shelbourne Community Kitchen Full time

    **Make a Difference: Join Our Team as an Administrative Coordinator** **About Us**: At Shelbourne Community Kitchen, we believe in the transformative power of good food. Our mission is simple yet profound: to create opportunities for individuals experiencing food insecurity to cook, grow, share, and connect, ultimately improving their health and well-being....

  • Administrative Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Arctic Spas Vancouver Island Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Arctic Spas Vancouver Island. As an Administrative Coordinator, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the team, including...