Executive Assistant
2 weeks ago
**Department** Alberta School of Business - MBA Office
**Salary range** $51,821.52 to $70,382.74
**Hours per week** 35
**Grade** 8
**Posted date**
**Closing date** December 30, 2024
**Position Type** Full Time - Operating Funded
**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
**Location -**This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.
**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**
**Working for the Alberta School of Business**
The Alberta School of Business is one of the world's leading institutions in business education and research and is the first and longest continually accredited business school in Canada. We're positioned to help shape the future of business with over 140 tenured, tenure track faculty and full and part-time academic teaching staff members who are at the forefront of cutting-edge research and innovative teaching. With 3400 students in our undergraduate program and 950 students in our graduate programs (including 58 PhD students), we are dedicated to fostering a welcome and supportive environment where every student has the opportunity to thrive and reach their full potential. We equip our faculty and students with the latest insights and tools to ensure students receive a transformative learning experience that prepares them for success in a rapidly evolving business landscape.
Since 1916, the innovative ideas, entrepreneurial spirit and leadership of the school's more than 33,000 alumni have strengthened businesses and communities worldwide. We actively foster partnerships with local businesses, organizations and government agencies, allowing our students and faculty to address real-world challenges and contribute directly to the local and global economy. Our outreach programs extend beyond the classroom, empowering students to use their skills for the betterment of society.
At the Alberta School of Business, you'll be part of a dynamic and forward-thinking community that values collaboration, inclusivity and continuous growth, making it an exceptional place to contribute your talents and expertise.
**Position**
Reporting to the Associate Dean, the Executive Assistant (EA) provides a wide range of administrative support to the Associate Dean and administrative officers if the Master's and Executive Education office. The work involves consultation with internal and external resources and often assumes a key role in ensuring the completion of projects and initiatives. With many competing demands and a heavy workload at times, the ability to work efficiently and prioritize tasks is crucial. The EA coordinates and manages the day-to-day activities of the Associate Dean. This position involves a high degree of independence, decision making and confidentiality. In all facets of this role, the position endeavours to integrate and advance the University's commitments to equity, diversity and inclusivity. It interacts closely with external constituencies and presents a professional image of the office and school. This position understands, fulfills, and promotes the health, safety and environment responsibilities identified in university policy. This role is hybrid with one work-from-home day per week if desired.
**Duties**
Direct Support to the Associate Dean
- Screens, directs, and processes phone and electronic inquires for the Associate Dean.
- Receives visitors, guests and dignitaries on behalf of the leaders.
- Respond to inquiries and determine the appropriate action required.
- Plans and schedules calendar(s) based on consultation with the Associate Dean with an understanding of portfolio priorities, dependencies to deal with conflicts, responding to last-minute shifts in priorities, and emerging issues.
- Ensures Associate Dean has appropriate background/briefing materials for each meeting.
- Researches, compiles and summarizes information for inclusion in reports or presentation materials; prepares charts, graphs or tables as necessary.
General Administrative S
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