Executive Assistant

3 months ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 62300
Ministry: Transportation and Economic Corridors
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: September 13, 2024
Classification: Executive Support 2

**Salary**: $2,079.88 to $2,784.60 bi-weekly ($54,284 - $72,678/year)

Alberta Transportation and Economic Corridors is a centre of excellence for transportation in North America. We contribute to Alberta's prosperity and quality of life by providing and supporting a safe, innovative, and sustainable provincial transportation system and water management infrastructure. With Alberta Transportation and Economic corridors, you can engage in a fulfilling career with diverse room to grow. We believe in building careers, providing opportunities for growth within the organization and strive to provide our staff with a work-life balance including reasonable hoursof work to ensure time with family and accommodate outside interests.

Transportation and Economic Corridors promotes a vital and diverse economy by:

- Managing transportation safety
- Supporting municipalities with public transportation and water/wastewater facilities
- Expanding and enhancing a well-integrated transportation system and enabling market access

For more information, visit

**Role Responsibilities**:
Do you enjoy working in a fast-paced environment with new challenges every day? Do you love juggling multiple tasks amid ambiguity, improving processes, and working with others? If so, Transportation and Economic Corridors is looking for two passionate and experienced Executive Support professionals to join their team.

This competition will be used to fill Executive Assistant vacancies in two separate Assistant Deputy Minister’s Offices (ADMO): one position supporting the Assistant Deputy Minister (ADM), Capital Planning, Grants and Engineering Services, the other position supporting the ADM of Traffic Safety Services.

Capital Planning, Grants and Engineering Services

Capital Planning, Grants, and Engineering Services manages, develops and coordinates long-term infrastructure planning, capital planning, system-level asset management, grants, technical standards and procurement of all services. The division also provides advice and support on highway operations and complex engineering and construction projects.

Traffic Safety Services

Traffic Safety Services (TSS) is responsible for delivering a broad range of programs designed to enhance traffic safety to reduce transportation-related deaths and serious injuries and to ensure the efficient movement of goods in, and through, Alberta.
TSS programs focus on the safety and monitoring of drivers, driver training schools, driver examiners, and driver instructors. The division also provides leadership for licensing, permitting, oversight and compliance associated with commercial carriers, dangerous goods, inspection facilities and provincial rail systems.

The division also keeps Alberta’s travelling public informed of conditions and incidents on Alberta’s highways via 511 Alberta.

**.**:
Your main responsibilities will include:

- Managing administrative operations within an executive office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner.
- Initiate, assign, monitor and track action request responses ensuring due dates are met.
- Review correspondence for accuracy, grammar and proper formatting.
- Act as a liaison to ensure accurate and timely information is provided to the executive office.
- Manage business deliverables within changing timelines and with the ability to adapt, prioritize and coordinate those activities.
- Build and maintain strong supportive relationships with internal GoA stakeholders and external contacts.
- Records management.
- Support the assigned area with general administrative functions such as Freedom of Information and Protection of Privacy (FOIP) requests and human resource management issues.

To be successful in an Executive Support role, you will be required to demonstrate:

- A high-level of independent action and thought.
- Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
- Public relations skills - professionalism, relationship building and diplomacy.
- The ability to multitask and organize conflicting priorities with competing deadlines.
- Political acumen: you have a solid understanding on how to navigate complex situations in large-scale organizations including skills in conflict resolution and collaborative negotiation.
- Sound judgment and initiative.
- Excellent organizational skills and a keen eye for detail.
- Experience in identifying and setting priorities.
- Excellent coordination, planning, and prioritizati

  • Executive Assistant

    5 months ago

    Edmonton, Canada Eminent College Full time

    **Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...

  • Executive Assistant

    2 months ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 63037 Ministry: Technology and Innovation Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary Scope: Open Competition Closing Date: October 15, 2024 Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 -...

  • Executive Assistant

    5 months ago

    Edmonton, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...

  • Executive Assistant

    6 months ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    6 months ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    1 week ago

    Edmonton, Alberta, Canada E2R Transport Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at E2R Transport. As an integral part of our organization, you will provide administrative support to our senior leadership team and contribute to the success of our business.

  • Executive Assistant

    4 days ago

    Edmonton, Canada Infill Choice Corporation Full time

    **Job Title**: Executive Manager's Personal Assistant **Job Overview**: The Executive Manager's Personal Assistant (PA) provides high-level administrative support to the executive, ensuring seamless daily operations. This role involves managing complex calendars, coordinating meetings and travel, handling communications, and supporting project management....

  • Executive Assistant

    6 months ago

    Edmonton, Canada Open Circle Full time

    Executive Assistant **Summary** Reporting to the Chief Legal and Risk Officer (CLRO), the Executive Assistant is responsible for providing administrative support to the CLRO and Chief Financial Officer (CFO) including calendar bookings, work scheduling, document creation and correspondence preparation. The incumbent is required to maintain confidentiality...

  • Executive Assistant

    5 months ago

    Edmonton, Canada Pulse Medica Full time

    PulseMedica is searching for an energetic, tech-savvy **Executive Assistant** to join our world-class team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, and COO). The Executive Assistant will also serve as a liaison to the board of directors...

  • Executive Assistant

    6 months ago

    Edmonton, Canada PulseMedica Full time

    PulseMedica is searching for an energetic, tech-savvy **Executive Assistant** to join our world-class team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, and COO). The Executive Assistant will also serve as a liaison to the board of directors...

  • Executive Assistant

    5 months ago

    Edmonton, Canada Canadian Diamond Boyz Full time

    '''Duties''' - Provide high-level administrative support to executives and senior management - Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and distribute meeting agendas, minutes, and other relevant materials - Conduct research, compile data, and prepare reports as needed - Handle sensitive and confidential...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Dial an Applianceman Full time

    Executive AssistantJob Summary: Dial an Applianceman is seeking an organized and reliable Executive Assistant to join our team.Main Responsibilities:Implement new administrative procedures to improve office efficiencyReview and evaluate existing procedures to ensure they meet company standardsDelegate tasks to office support staff to optimize...

  • Executive Assistant

    4 months ago

    Edmonton, Canada Government of Alberta Full time

    Role Responsibilities The Executive Assistant provides coordination for the day-to-day operations of the Assistant Deputy Minister’s Office, including scheduling and coordinating meetings and general office logistics, and coordinating special projects for the divisional leadership team.  The position effectively manages the Assistant Deputy...

  • Executive Assistant

    5 months ago

    Edmonton, Canada Treaty 8 Urban Child & Family Services Full time

    **Employment Opportunity Executive Assistant** **The Nations of Treaty 8 Urban Child & Family Services is seeking an energetic and dynamic full-time Executive Assistant to provide administrative and professional assistance and services in the daily operations of the urban office. The Executive Assistant will report directly to the Chief Administrative...

  • Executive Assistant

    2 weeks ago

    Edmonton, Alberta, Canada Home Decoration & Painting Full time

    Job Title: Executive AssistantJob Summary: We are seeking a detail-oriented and organized Executive Assistant to join our team at Home Decoration & Painting. The successful candidate will be responsible for determining and establishing office procedures and routines, scheduling appointments, and compiling data and statistics.Responsibilities:Determine and...

  • Executive Assistant

    6 months ago

    Edmonton, Canada Ketek Group Inc. Full time

    **Position Background**: This is not your typical EA role. The Executive Assistant acts as an extension of the Executive team and manages a number of projects as part of corporate initiatives. It is crucial that the Executive Assistant be well-organized, have strong time-management skills, and be able to adapt to changing priorities quickly. **Why work for...

  • Executive Assistant

    5 months ago

    Edmonton, Canada NASA - NAIT Academic Staff Association Full time

    *** **ROLES AND RESPONSIBILITIES** - Administration - Prepare communication documents, meeting agendas and minutes, oversee document control, with a focus on digital/cloud-based storage. - Meetings & Events - Coordinate meeting times among committee members, arrange committee meetings (in person and online), organize and set up multiple member events of...

  • Executive Assistant

    2 months ago

    Edmonton, Canada University of Alberta Full time

    **Department** Faculty of Medicine & Dentistry - Obstetrics & Gynaecology Dept **Salary range** $47,918.92 to $64,697.48 **Hours per week** 35 **Grade** 7 **Posted date** September 19, 2024 **Closing date** September 26, 2024 **Position Type** Full Time - Operating Funded **Description**: **This position is a part of the Non-Academic Staff Association...

  • Executive Assistant

    6 months ago

    Edmonton, Canada Ridgeline Improvements Full time

    **Ridgeline Improvements**: **Executive Assistant**: - _ Are you excited about leading people and managing projects?_ - _ Are you a self-driven, organized, team-oriented Executive Assistant who enjoys residential/commercial construction?_ - _ Do you thrive in a fast-paced, ever-changing environment and have a track record of getting_ - _ results through...

  • Executive Assistant

    2 months ago

    Edmonton, Canada McMan Youth, Family and Community Services Association - Edmonton and North Full time

    **Executive Assistant** Permanent, Full Time Edmonton, Alberta McMan Youth, Family and Community Services Association is seeking a highly organized and proactive **Executive Assistant** to join our administration team in Edmonton. This is an excellent opportunity for an experienced administrative professional to provide high-level support to the Executive...