Executive Assistant

4 weeks ago

Edmonton, Canada CarePros Full time

**Who We Are**

CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into adulthood.

CarePros strives to hire the best and our goal is to build a workplace culture where our people care for the families we support, listen with compassion and humility, take accountability, champion diversity and collaboration, and drive positive change in the communities we serve. We want great people working together as a team to drive our success and realize our mission of being a champion for the special needs of children and their families.

**The Opportunity**

We are currently looking to hire an **Executive Assistant (EA)** to Support our President and Senior Leadership Team in Edmonton, AB. This opportunity will be a full-time permanent position and is ideal for an experienced administrative professional.

We are seeking a highly organized and efficient individual to join our team as an EA with additional Personal Assistant responsibilities. This position requires a proactive and adaptable professional who can seamlessly manage both executive-level support and personal tasks. As the EA with Personal Assistant responsibilities, you will play a pivotal role in facilitating the smooth functioning of our executive's professional and personal life.

Specific accountabilities include:
Executive Support:

- Prepare and review documents, presentations, reports, and other materials for meetings and presentations.
- Conduct research, compile data, and prepare briefing materials for meetings/projects.
- Take minutes at various meetings when requested by the SLT.
- Assist in the coordination and execution of special projects and events.

Communication and Liaison:

- Act as the primary point of contact between the SLT and other stakeholders, maintaining a professional and approachable demeanor.
- Coordinate and facilitate communication and follow-up on behalf of the SLT.

Organization and Efficiency:

- Streamline administrative processes and implement systems to enhance efficiency.
- Anticipate SLT’s needs and proactively address any potential issues.
- Maintain an organized filing system, both physically and digitally.
- Track and manage deadlines, ensuring timely completion of projects and deliverables.

Personal Assistance:

- Manage personal appointments and calendars and coordinate family schedules.
- Arrange personal travel, accommodation, and transportation logistics.
- Handle personal errands/tasks, such as gift shopping, bookings, and personal correspondence.
- Assist with personal finances, expense tracking, and bill payments.
- Maintain confidentiality and handle sensitive personal information with discretion.

**Your Qualifications**

We are looking for an enthusiastic and energetic Executive Assistant who can streamline the admin function, effectively communicate timely and accurate information to key stakeholders, deal with changing priorities on the fly, and can solve tough problems.

You possess the following education, experience, and skills:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-Suite level executives.
- You have post-secondary education specializing in Administration, Office Admin, or Business.
- Exceptional organizational skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a high level of professionalism.
- Strong attention to detail and the ability to maintain confidentiality.
- Ability to adapt quickly to changing priorities and work well under pressure.
- Ability to build relationships with executive management using solid interpersonal skills.
- Flexibility to work outside of regular business hours when necessary.
- Discretion and ability to handle sensitive and confidential information appropriately.
- A proactive and resourceful approach to problem-solving.

**What We Offer**

As a valued employee at CarePros, you’ll receive the following:

- Performance-Based Pay Increases - CarePros rewards high performance with increased pay and bonuses.
- Group RRSP matching with access to financial wellness tools and resources.
- Comprehensive Benefits Program - including health, dental (100% coverage), vision, mental wellness counselling, and more
- Building relationships - We believe in a collaborative environment where effective teams produce great results.
- Career Development - Continuing education and development is something we take seriously. We want to make sure you have the opportunity to maximize your potential.

**How to Apply**
- More About Us_

CarePros is a highly awarded organization with several accolades. Our organization is proud to be recognized as one of Canada's fastes

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