Executive Assistant

3 weeks ago

Edmonton, Canada The Good Samaritan Society Full time

**Executive Assistant**

Good Samaritan ,Corporate Office

,8861 75 Street, Edmonton, AB

The world could use more good samaritans. If you are interested in a diverse and rewarding career within a dynamic organization, then choose a career where people matter; where you are valued, appreciated for your hard work, and supported. Join a team that empowers you to live up to your potential so that you can feel part of something bigger and make a difference in the lives of others.

**The Opportunity**
- Employment Type:

- Permanent Full Time 1 FTE
- Hours of Work:

- 0800-1600- Wages:

- Annual salary: $46,200 to $64,179

**The Opportunity**

Reporting to the Vice-President and Chief Clinical Officer and Chief Financial Officer, the Executive Assistant delivers a wide variety of high-level administrative support. As the Executive Assistant, you will have proven ability to work independently, screen and prioritize communication, meet deadlines, and have the ability to make decisions by anticipating needs. This role requires coordination of confidential and sensitive internal and external communications, the management of complex events, development of position relationships with various internal and external stakeholders including residents, clients, family members, employees, external organization’s leaders, and government officials.

**Key Accountabilities**
- Anticipates the needs of their leader, identifying problems and implementing solutions.
- Time and Calendar Management: Establishes a systematic method to track time commitments and the completion of tasks. Independently manages their leader’s calendar by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate.
- Document Preparation and Management: Formats and edits letters, memos, reports and presentations from draft stage to client-ready work. Uses independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials. Follows an organized filing/document management process for electronic and paper documents.
- Assists with preparation, distribution, and communication of policies, procedures, and directives to ensure consistency across the organization.
- Assists with preparation of key communication for their leader in either Word, PowerPoint or Excel format.
- Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups.
- Meeting Coordination: Coordinates and arranges on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel).
- Provides support to committees as delegated by accurately recording, preparing, and circulating agenda, meeting minutes, and supporting documents.
- Prepares and processes invoices, expense claims and credit card reconciliation statements.
- Proactively seeks opportunities to provide additional value added service to ensure all established deadlines/commitments are met.
- Manages phone calls and incoming and outgoing written materials.
- Demonstrates dependability by reporting to work on time and as scheduled.
- Maintains a high level of cleanliness, keeping the work environment consistently tidy.
- Adheres to all infection control practices and procedures.
- Interacts with key stakeholders as directed by their leader.
- Represents the office in a respectful, calm, and compassionate manner.
- Ensures office meets workplace health and safety requirements.
- Manages assigned projects.
- Other related duties as assigned.

**Education and Experience**

Educational and other qualifications:

- Office Administration diploma or equivalent

Work Experience includes:

- Five (5) years’ experience working as an Executive Assistant
- Health and/or nonprofit sector administrative/secretarial function experience

**Who we are**:
At The Good Samaritan Society, Good Samaritan Canada, and Good Samaritan Delta View Care Centre, we believe that our employees are our number one asset. Since 1949, we have been providing excellence in complex/long term care, assisted/supportive living, and other specialized care services for the elderly and those with developmental and physical support requirements. We could not do what we do without our dedicated and committed employees.

**What we can offer you**:

- Work/life balance
- Learning and development opportunities
- Competitive wages
- Pension and benefits for eligible employees
- Paid vacation time for eligible employees
- Discounted services with many of our local businesses
- Employee and Family Assistance Program
- Employee recognition events

**Requirements**:

- A current and clear Criminal Records Check Form and if applicable a Vulnerable Sector Check that has been obtained no more than 90 calendar days prior to the hire date.
- A tuberculosis screening that has been completed no more than 12 months prior to the hire d

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