Executive Assistant

2 weeks ago

Edmonton, Canada PulseMedica Full time

PulseMedica is searching for an energetic, tech-savvy **Executive Assistant** to join our world-class team.

The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, and COO). The Executive Assistant will also serve as a liaison to the board of directors and senior management teams, organize and coordinate executive outreach and external relations efforts, and oversee special projects.

**About Us**

PulseMedica, recently Great Place to Work certified, is a fast growing ophthalmic medical device company that is determined to reduce ophthalmic disease and disability by offering novel treatment options. Our platform combines machine-learning, real-time three dimensional eye imaging and high precision laser surgery platform. Our goal is to revolutionize ophthalmic treatments by providing people with exceptional outcomes and, ultimately, changing the world by preventing blindness and disability resulting from eye diseases.

**The Opportunity**

**The person will be responsible for**:

- Completing a broad variety of administrative tasks for the CEO and COO including: managing multiple active calendars of appointments; completing expense reports; composing and preparing correspondence that is, at times, confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Planning, coordinating and ensuring that the Executive Team's schedule is followed and respected. Providing a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive Team's time and office.
- Communicating directly, and on behalf of the Executive Team, with Board members, and others, on matters related to Executive Team's programmatic initiatives.
- Researching, prioritizing, and following up on incoming issues and concerns, including those of a sensitive or confidential nature. Determining appropriate course of action, referral, or response.
- Providing a bridge for smooth communication between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Working closely and effectively with the Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acting as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive Team updated.
- Managing a variety of special projects for the Executive Team, some of which may have organizational impact.
- Successfully completing critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Team's ability to effectively lead the company.
- Prioritizing conflicting needs; handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.

**Qualifications**
- 5+ years of experience supporting C-Level Executives, preferably in a fast-paced start-up environment.

**What you bring**
- Proficiency in G-Suite productivity tools such as Gmail, Drives, Docs etc.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Ability to act with integrity, professionalism, and confidentiality.

**Duration**: Full time Permanent (40 hours per week)

**Salary**: Commensurate to experience and qualifications

**Location**: Edmonton

**What you can expect from PulseMedica**:

- Competitive compensation, group benefits and the option to participate in our employee stock option plan
- Free on-site gym (Jackson’s Gym)
- A role that contributes to helping change people’s lives by enhancing their vision
- A unique opportunity to build, grow, and be part of a team that is going to revolutionize a multi-billion dollar industry
- Growth Opportunities
- Monthly team events including competitive skribbl, trivia, arcade competitions etc.
- Working for a company that was recently Great Place to Workcertified

**Sa

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton. Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The...

  • Executive Assistant

    6 days ago

    Edmonton, Canada Eminent College Full time

    **Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...

  • Executive Assistant

    2 months ago

    Edmonton, Canada Care Group of Companies Full time

    Our group of fast-paced healthcare and health technology companies are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing meetings and process management, taking minutes, and other organizational tasks. To do this role properly you should have a...

  • Executive Assistant

    2 months ago

    Edmonton, Canada Care Group of Companies Full time

    Our group of fast-paced healthcare and health technology companies are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing meetings and process management, taking minutes, and other organizational tasks. To do this role properly you should have a...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Eminent College Full time

    Executive Assistant - Eminent College, Edmonton, AB, CANEminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office.Responsibilities: Manage the executive team's calendars, including...

  • Executive Assistant

    6 days ago

    Edmonton, Canada VETS Group Full time

    **Job Title: Executive Assistant** **Job Type: Permanent Position** **Shift: Monday to Thursday - 9:00AM - 5:00PM (flexibility with schedule/hours)** **Company: VETS Group** **Role Reports to: Executive Team** **Location: Edmonton, AB** **About Us**: VETS is a leading industrial HVAC solutions provider, with 100 years of history, dedicated to...

  • Executive Assistant

    2 months ago

    Edmonton, Canada E4C Full time

    Employment Type - Full-time - Job Location - 9321 Jasper Avenue, Edmonton - Working Hours - 8am to 5pm - Date posted- August 1, 2023- Valid through- August 31, 2023- PDF Export- Export as PDFAre you looking for a meaningful role with a charitable organization that has been making a positive impact for over 50 years? Do you possess excellent organizational...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Pure Life Health Management Full time

    Job Title: Executive Assistant to CEO and COO (Remote) Company: Pure Life Health Management (PLHM Services) Psychological Injury (TPI). We are on a mission to establish our first virtual clinic, designed to provide effective, solution-focused care to those who have served our communities. We are seeking a talented, experienced Executive Assistant to...

  • Executive Assistant

    2 months ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    2 months ago

    Edmonton, Canada Everyday People Financial Corp. Full time

    Everyday People Financial Corp. (or “EP”) is a new and growing financial technology (FinTech) consumer finance company. At EP, our people come first. We offer a fun, supportive work environment and encourage authenticity at work. Our team is fun, flexible, self-motivated, and prides themselves on achieving best-in-class service. Reporting to the CEO,...

  • Executive Assistant

    2 months ago

    Edmonton, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...

  • Executive Assistant

    1 day ago

    Edmonton, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Edmonton John Howard Society Full time

    **Full-time Employment Opportunity** **Executive Assistant** **Job ID 24-031EJHS** Are you ready to be part of a growing, fun, and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an_ **Executive Assistant**_ to oversee the smooth operation of our Executive and Board office. **Company Overview**: For 75 years EJHS has provided holistic...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton.Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive...

  • Executive Assistant

    2 months ago

    Edmonton, Canada Edmonton John Howard Society Full time

    **Full-time Employment Opportunity** **Executive Assistant** **Job ID 24-021EJHS** Are you ready to be part of a growing, fun, and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an Executive Assistant to oversee the smooth operation of our Executive and Board office. **Company Overview**: For 75 years EJHS has provided holistic services...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton.Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive...

  • Executive Assistant

    7 days ago

    Edmonton, Alberta, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton. Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The...

  • Executive Assistant

    6 days ago

    Edmonton, Canada Lloyd Sadd Insurance Brokers Full time

    POSITION OVERVIEW Our Executive Assistant is a trusted advisor to the executive team prioritizing trust & confidentiality above all else. You will be required to handle a diverse range of responsibilities while ensuring the utmost discretion in all interactions with employees, management, and external stakeholders. To excel, you will possess meticulous...