Executive Assistant
2 months ago
**Department** Faculty of Medicine & Dentistry - Obstetrics & Gynaecology Dept
**Salary range** $47,918.92 to $64,697.48
**Hours per week** 35
**Grade** 7
**Posted date** September 19, 2024
**Closing date** September 26, 2024
**Position Type** Full Time - Operating Funded
**Description**:
**This position is a part of the Non-Academic Staff Association (NASA).**
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
**Location - **This role is hybrid with a mix of remote and in-person at Lois Hole Hospital for Women (RAH).
**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
**Working for the Department**
The Department of Obstetrics and Gynecology is a Centre of Excellence in education, research, and clinical care in women's health.
The department has five academic divisions, 19 full-time academic faculty members, and over 100 clinical academic colleagues in general obstetrics and gynecology. Our faculty members encompass the full range of academic medicine including Maternal-Fetal Medicine, Reproductive Endocrinology & Infertility, Gynecological Oncology, Reproductive Sciences, and Urogynecology.
Internationally recognized for our innovative, collaborative, and multidisciplinary approaches, we are positively impacting the health of women.
**Position**
This position provides senior-level administrative/secretarial support to the Chair, Department of Obstetrics & Gynecology; to the Academic Department Manager and assists and works collaboratively with the Department Business Administrator. This Executive Assistant is required to function at a senior level in all aspects and ensures the completion of time-sensitive items, as well as special projects and initiatives. The Executive Assistant must be able to interact effectively with staff from the University of Alberta, Alberta Health Services; the offices of Medical Affairs (AHS), Women's Health (LHHW/RAH), and research centres and institutes. The Department is comprised of 5 Divisions, as well as a basic science group, and a City-wide group of Obstetrician/gynecologists located both on and off-site) and has a close relationship and interaction with the Women's and Children's Health Research Institute (WCHRI). The Department includes full-time academic faculty, clinical faculty, residents, postdoctoral fellows, graduate and undergraduate students, summer students, support staff, and research lab personnel. Supporting the Chair and reporting to the Academic Department Manager, the Executive Assistant provides senior administrative support to the Chair in the areas of time management, scheduling, addressing confidential and time-sensitive items, and administrative processes. As the primary resource and point-of-contact for administration, the incumbent is required to liaise and provide information to senior faculty and administrators, the Faculty of Medicine & Dentistry, the Assistant Chair (Administration), and the faculty of the department.
Working in a busy environment, the Executive Assistant is required to anticipate needs, be proactive, and handle urgent situations appropriately and with sensitivity to the issue. The position facilitates office workflow ensuring deadlines are met and will act as the first point of contact by problem-solving and action-appropriate solutions on behalf of the Office of the Chair. The Executive Assistant supports a number of Committees within the Department and must be able to follow up on items in a timely fashion.
**Duties**
- Serves as the primary point of contact for Chair' office and develops and maintains relationships and contacts with primary internal and external stakeholders.
- Keeps the Chair's office organized and facilitates the various roles and needs of the Chair, taking initiative and being proactive.
- Maintains the Chair's calendar, scheduling and coordinating with other primary stakeholders, and ensuring screening and prioritizing of appointments.
- Supports academic appointments, inclusive of preparation of materials for Faculty Evaluation and follow-ups, appointment letters for CACs, and ensuring proper tracking and files of staff, CAC, adjunct and person
-
Executive Assistant
5 months ago
Edmonton, Canada Eminent College Full time**Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...
-
Executive Assistant
1 month ago
Edmonton, Canada Government of Alberta Full time**Job Information** Job Requisition ID: 63037 Ministry: Technology and Innovation Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary Scope: Open Competition Closing Date: October 15, 2024 Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 -...
-
Executive Assistant
5 months ago
Edmonton, Canada Akash Homes Full timeAkash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...
-
Executive Assistant
5 months ago
Edmonton, Canada CarePros Full time**Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...
-
Executive Assistant
5 months ago
Edmonton, Canada CarePros Full time**Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...
-
Executive Assistant
5 months ago
Edmonton, Canada Kids Kottage Foundation Full time**Kids Kottage Foundation** Executive Assistant - 1.0 FTE - Are you passionate about serving your community? Are you eager to make a difference in the lives of infants and children?_ **Key Responsibilities**: - Manages the Executive Director’s calendar, arranges meetings, and prepares necessary materials for the Executive Director’s meetings. -...
-
Executive Assistant
5 months ago
Edmonton, Canada Open Circle Full timeExecutive Assistant **Summary** Reporting to the Chief Legal and Risk Officer (CLRO), the Executive Assistant is responsible for providing administrative support to the CLRO and Chief Financial Officer (CFO) including calendar bookings, work scheduling, document creation and correspondence preparation. The incumbent is required to maintain confidentiality...
-
Executive Assistant
5 months ago
Edmonton, Canada PulseMedica Full timePulseMedica is searching for an energetic, tech-savvy **Executive Assistant** to join our world-class team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, and COO). The Executive Assistant will also serve as a liaison to the board of directors...
-
Executive Assistant
5 months ago
Edmonton, Canada Pulse Medica Full timePulseMedica is searching for an energetic, tech-savvy **Executive Assistant** to join our world-class team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, and COO). The Executive Assistant will also serve as a liaison to the board of directors...
-
Executive Assistant
1 month ago
Edmonton, Canada Government of Alberta Full timeRole Responsibilities The Office of the Public Guardian and Trustee is seeking an Executive Assistant to support the Executive Director, Public Guardian and Trustee with the daily operations of the office. Responsibilities include: Monitoring incoming mail for requests and queries from internal and external stakeholders Gathering itineraries,...
-
Executive Assistant
5 months ago
Edmonton, Canada Canadian Diamond Boyz Full time'''Duties''' - Provide high-level administrative support to executives and senior management - Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and distribute meeting agendas, minutes, and other relevant materials - Conduct research, compile data, and prepare reports as needed - Handle sensitive and confidential...
-
Executive Assistant
24 hours ago
Edmonton, Alberta, Canada Dial an Applianceman Full timeExecutive AssistantJob Summary: Dial an Applianceman is seeking an organized and reliable Executive Assistant to join our team.Main Responsibilities:Implement new administrative procedures to improve office efficiencyReview and evaluate existing procedures to ensure they meet company standardsDelegate tasks to office support staff to optimize...
-
Executive Assistant
4 months ago
Edmonton, Canada Government of Alberta Full timeRole Responsibilities The Executive Assistant provides coordination for the day-to-day operations of the Assistant Deputy Minister’s Office, including scheduling and coordinating meetings and general office logistics, and coordinating special projects for the divisional leadership team. The position effectively manages the Assistant Deputy...
-
Executive Assistant
5 months ago
Edmonton, Canada Treaty 8 Urban Child & Family Services Full time**Employment Opportunity Executive Assistant** **The Nations of Treaty 8 Urban Child & Family Services is seeking an energetic and dynamic full-time Executive Assistant to provide administrative and professional assistance and services in the daily operations of the urban office. The Executive Assistant will report directly to the Chief Administrative...
-
Executive Chef Assistant
1 month ago
Edmonton, Alberta, Canada Alberta Ltd Full timeJob Title: Executive Chef AssistantWe are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Alberta Ltd. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and cooking of complete meals and individual dishes, as well as managing kitchen operations.Key...
-
Executive Chef Assistant
1 month ago
Edmonton, Alberta, Canada Alberta Ltd Full timeJob Title: Executive Chef AssistantWe are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Alberta Ltd. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and cooking of complete meals and individual dishes, as well as managing kitchen operations.Key...
-
Executive Assistant
1 day ago
Edmonton, Alberta, Canada Home Decoration & Painting Full timeJob Title: Executive AssistantJob Summary: We are seeking a detail-oriented and organized Executive Assistant to join our team at Home Decoration & Painting. The successful candidate will be responsible for determining and establishing office procedures and routines, scheduling appointments, and compiling data and statistics.Responsibilities:Determine and...
-
Executive Assistant
5 months ago
Edmonton, Canada NASA - NAIT Academic Staff Association Full time*** **ROLES AND RESPONSIBILITIES** - Administration - Prepare communication documents, meeting agendas and minutes, oversee document control, with a focus on digital/cloud-based storage. - Meetings & Events - Coordinate meeting times among committee members, arrange committee meetings (in person and online), organize and set up multiple member events of...
-
Executive Assistant
5 months ago
Edmonton, Canada Ketek Group Inc. Full time**Position Background**: This is not your typical EA role. The Executive Assistant acts as an extension of the Executive team and manages a number of projects as part of corporate initiatives. It is crucial that the Executive Assistant be well-organized, have strong time-management skills, and be able to adapt to changing priorities quickly. **Why work for...
-
Executive Assistant
5 months ago
Edmonton, Canada Ridgeline Improvements Full time**Ridgeline Improvements**: **Executive Assistant**: - _ Are you excited about leading people and managing projects?_ - _ Are you a self-driven, organized, team-oriented Executive Assistant who enjoys residential/commercial construction?_ - _ Do you thrive in a fast-paced, ever-changing environment and have a track record of getting_ - _ results through...