Scheduling & Payroll Coordinator

7 months ago

Cambridge, Canada Securitas Inc. Full time

Reporting to the Site Manager, this role independently creates, establishes, maintains, and reviews schedules. Provides management support for site functions including scheduling, payroll, and accounts receivable processes. Matches available staff to posts. Notifies staff of schedules. Minimizes avoidable overtime through effective scheduling strategies. Contacts and re-deploys staff to fill call-offs. Responds to schedule changes and client requests.

**PRIMARY ACCOUNTABILITIES**:

- Manages the scheduling of site staff and supervisors at 2 sites; manages the scheduling process to optimize operating results and to keep avoidable overtime to a minimum; determines best resolution to staffing issues and problems.
- Maintains site coverage at all times; tracks requests for time off including vacation and personal leave requests to ensure site coverage; responds to emergency situations, call-offs, and absences to ensure that both sites have sufficient coverage.
- Ensures that accurate timekeeping payroll, and billing data is kept; verifies billing and payroll reports and corrects discrepancies; interfaces with accounts receivable and payroll departments to make corrections.
- Maintains current knowledge of site contracts and requirements of security guard training, availability and time worked.
- Coordinates scheduling changes with management, supervisors, and staff; serves as a liaison with clients, management, and staff in resolving scheduling, training, billing and payroll problems.
- Ensures that an adequate on call security force is available to cover vacancies created by absences and call-offs.
- Coordinates the daily schedules and assignments of supervisory staff, briefs supervisors on changes to post schedules and new schedules.
- Tracks attendance problems or other performance issues; advises management of any staffing problems that may arise as client requirements change.
- Maintains records of security guard qualifications, certifications and training and coordinates on-site training requirements with Site Supervisor to meet client needs.
- Other duties as assigned.

**POSITION SPECIFICATIONS**:

- Thorough understanding of protective services operations
- Proficient with Windows, Microsoft Word, Excel and PowerPoint, etc.
- Must be able to organize/prioritize in order to support an effective/efficient operation and accomplishment of stated goals.
- Must have a high level of experience in dealing with various levels of individuals within the organization and be able to adapt to the various levels of communication required with each group.
- Strong communication and interpersonal skills.
- Ability to work varying hours and including on call responsibilities after hours, including weekends.

**POSITION QUALIFICATIONS**:

- College diploma in a related discipline or equivalent
- Minimum of two (2) plus years of related experience, particularly with payroll and or scheduling

**Job Types**: Full-time, Permanent

**Salary**: $22.20 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

COVID-19 considerations:
Interviews are conducted remotely.

Ability to commute/relocate:

- Cambridge, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Security Scheduling: 2 years (required)
- Payroll: 1 year (required)

License/Certification:

- Ontario Security Guard License (preferred)
- First Aid and CPR Certificate (preferred)

Work Location: In person

AF-CanadaGTSO

**About Us**

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.

**About the Team**

Securitas Canada's Mission:
Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Securitas Aviation's Mission:
Securitas Aviation ensures the safety of passengers all over the world providing thorough security checks at airports in Canada

Our Values:
Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:
Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:
Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of pote

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