Project Coordinator

6 months ago

Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

At Sinai Health, we care, create possibilities and offer hope. We are looking for an experienced **Project Coordinator** to support the **Capital Development Department**.

**_This is a temporary assignment for approximately twelve (12) months._**

The Project Coordinator is an integral member of the Capital Development team (RPO), supporting the RPO group in the planning and execution of redevelopment projects, including Renew Sinai Phase 3A, a significant capital project involving the renovation of over 30% of the existing Mount Sinai Hospital facility. This position will also provide administrative support to the Senior Director and Project Managers. To be successful in this role, you will have superior organizational, communication, time management and interpersonal skills.

Reporting to the Senior Director, Phase 3A Capital Development the Project Coordinator will:

- Implement and manage a variety of project related tasks as assigned by the Director, Site Manager or Project Managers
- Assist Site and Project Managers with the development of Requests for Information/Qualification and Requests for Proposal documents to secure consultants for a wide variety of redevelopment projects
- Generating equipment procurement lists
- Support the scheduling and coordination of planning meetings with department representatives, consultants and required team members
- Coordinate, schedule and organize User Group meetings for transition and equipment planning, including meetings involving groups with membership external to the Sinai Health System, as well as various project committees
- Perform quality management and administrative activities to ensure the efficient operation of the department
- Support Project Managers in obtaining user input and feedback through User Groups and individual consultation to ensure user perspective is understood and represented in all aspects of project design/development and implementation including equipment planning and procurement
- Assist in the synthesis of user input and feedback to ensure gaps, impacts, or areas of overlap are identified and addressed through the appropriate forum to minimize impact on the outcome of the project
- Participate in the review, analysis and evaluation of drawings, specifications and tenders and provides input to recommendations to ensure contracts and purchase orders are awarded to qualified, cost effective, and knowledgeable contractors/vendors
- Assist in the preparation and management of complex project schedules, phasing and communication plans
- Assist in the execution of staging and relocations resulting from renovations, ensuring mínimal interruption of day-to-day operations and mínimal impact to patients, families, staff, physicians and visitors
- Ensure that all contractors have appropriate documentation and approval to undertake work
- Maintain effective working relationships with all stakeholders, contractors, consultants and others on projects
- Help to ensure that project procurement activities are conducted in accordance with the Health System’s existing and current policies, including the Broader Public Sector Procurement Directive (BPS)
- Assist Project Managers in communicating project results to the Director, project sponsors, other project managers and key stakeholders, and make recommendations to project stakeholders (as appropriate) regarding the long-term implementation of project initiatives based on learning gained during the project lifecycle
- Responsible for receiving and confirming vendor invoices such that there are mínimal delays in payment
- Job Requirements- Successful completion of a degree or diploma in Interior Design, Engineering, Architecture Technology or a construction-related field from an accredited educational institution; or related Project Management experience
- Minimum of 3 years’ of experience in construction project management or facilities management, preferably related to healthcare
- Applicants with proven recent and related training and experience may be considered
- Accreditation from a recognized institution or related organization is preferred
- Knowledge of Alternative Financing and Procurement / Public Private Partnerships, preferred
- Experience with various forms of construction complex contracts and contract management practices and procedures
- Proficiency in Microsoft Windows and Microsoft Office (Outlook, Power Point, Excel and Word). Knowledge of Auto

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