Executive Personal Assistant

4 months ago

Toronto, Canada Good Pocket Studios Full time

**Our Company**

Digital Shovel is a rapidly growing, 6-year old tech manufacturing start-up based in Scarborough. Our company develops and builds modular data center products, on-site from the ground up at our 70,000 sq ft manufacturing facility.

We are one of the leaders in both scale, and innovation in the Blockchain infrastructure space, with a rapidly growing team of talented and motivated individuals.

Although our product is amazing, our biggest asset is our team, and we strive to make Digital Shovel one of the best companies to work for. With a comprehensive benefits plan, on-site gym, free healthy food program, driving range simulator and more, we work tirelessly to improve the experience for our team.

Digital Shovel is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are seeking multiple people for this role, so even if you don't check every box below, please feel free to apply

**The Position**

Digital Shovel is currently experiencing an exciting period of growth, and as a result, we are looking to add a highly organized and proactive Personal Assistant to support our team and ensure the smooth operation of various tasks and initiatives. This role requires exceptional attention to detail, excellent communication skills, and the ability to multitask effectively.

In addition to the above noted items, there will be miscellaneous personal assistant items, including running errands and such (during the above noted hours). With ample room for growth and career advancement, this position offers a unique opportunity for a dynamic individual to evolve as you contribute to Digital Shovel's continued success.

**Responsibilities**:
**Administrative Support**:

- Take detailed and organized notes during meetings and discussions.
- Assist with running errands and handling personal tasks as needed.
- Maintain and update administrative policies and procedures.
- Perform various data entry duties as required.
- Undertake other administrative tasks as necessary.

**Task Management**:

- Follow up on tasks to ensure they are completed promptly.
- Assist in the preparation of regular reports.
- Update and maintain documentation throughout ongoing tasks and projects.
- Ensure teams adhere to provided timelines and deliverables.

**Communication and Relationship Building**:

- Communicate plans, actions, risks, and issues with key stakeholders.
- Solve issues as they arise and notify the appropriate stakeholders.
- Manage and build relationships with multiple teams.
- Assist management with the execution of administrative functions and processes.
- Manage day-to-day activities for the team.
- Produce progress reports.

**Travel Support**:

- Travel to tradeshows and events with management as needed (approximately 10-12 times per year).

**Qualifications and Experience**:

- A bachelor's degree in management, business, or an equivalent field OR a diploma with equivalent experience.
- 2-3 years of experience in an administrative project management-related role, with proven working experience in project management.
- Excellent client-facing and internal communication skills, both written and verbal.
- Solid organizational skills, including exceptional attention to detail and the ability to multitask effectively.
- Strong working knowledge of Microsoft Office, particularly Excel, and proficiency in Microsoft Office 365.
- Minimum of 2-3 years of experience as an assistant or in related positions, demonstrating impeccable organizational skills.
- Exceptional time management skills to handle multiple tasks and meet deadlines.
- Flexibility and adaptability to handle changes and shifting priorities.
- Strong communication and interpersonal skills to work effectively with teams and clients.
- Ability to handle sensitive and confidential information appropriately.
- Capability to quickly learn new systems, processes, and procedures.
- Strong initiative and follow-through with tasks or projects given.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Automobile allowance
- Casual dress
- Commuter benefits
- Company car
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

Application question(s):

- Do you have a valid Ontario G Driver’s License? And if so, do you have a vehicle for running errands? This is not a requirement, and does not affect your ability to get the job - but would be a plus.
- Are you comfortable navigating and driving in downtown Toronto traffic?

**Experience**:

- working with excel: 5 years (required)
- project management: 3 years (required)
- working in an EXTRE

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