Executive Assistant/personal Assistant

7 months ago

Toronto, Canada Red Thread Innovations Inc Full time

**Executive Assistant/Personal Assistant**

Location: Hybrid position in the Toronto area

Duration: 12 month contract

Red Thread Innovations is a digital innovation firm with the solitary mission of building meaningful digital products that delight consumers and transform businesses. As a company, we’re an experienced group of researchers, designers, and engineers who are passionate about innovation and technology.

At Red Thread Innovations, we thrive when our people thrive. We are currently looking for an executive assistant/personal assistant to be the supportive force that empowers our founder. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the growth of our organization, this role will be relied on for flexibility and foresight.

**What You’ll Do**
- With a primary responsibility of supporting the founder, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
- Maintain and refine internal processes that support the founder, coordinating internal and external resources to expedite workflow
- Manage communication between the founder and employees, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure the founder’s priorities are met, organizational goals are achieved, and best practices are upheld
- Support in logístical set-up and execution of personal tasks for the founder, including occasional pick-ups around the Toronto area
- Handle bookkeeping tasks, such as expense management and invoicing
- Provide general administrative and office support, such as coordinating shipments and ordering supplies
- Supporting the People and Culture team with People operations and initiatives
- Organize staff meetings and events, both internally and offsite

**About You**
- Post-secondary education, preferably in business administration or another related field
- Proven experience as an executive assistant or other relevant administrative support experience
- Previous experience supporting a CEO in a start-up environment is an asset
- Passionate about technology and comfortable working in an agile environment where iteration and continuous improvement is essential to the culture
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once, meeting deadlines in a fast-paced, quickly changing environment to be expected within a start-up
- Strong organizational skills and ability to prioritize multiple tasks and competing priorities seamlessly, with a strong attention to detail
- Possessing an entrepreneurial mindset would be an asset
- Proactively approach problem-solving with strong decision-making skills
- Self-motivated with a keen ability to anticipate needs and work autonomously
- Very strong interpersonal skills and the ability to build relationships with key stakeholders
- Ability to handle sensitive information with discretion
- Experience developing internal processes and systems
- Proficiency in office productivity tools, such as MS Office or Google Workspace with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

**Traits We Truly Value**
- **Intentionality**: We obsess over solving the right problems the right way. We strive to be partners, not vendors. We elevate humanity through the relationships and products we build
- **Passion**: We’re passionate about many things - delivering great digital products powered by exceptional engineering, delighting out partners and users, and nurturing teams that are fired up about unlocking the positive potential of technology
- **Innovation**: We don’t just see things as they are, we see them as they can be. We approach the challenges with curiosity, creativity, and courage. We have the audacity to envision possibilities beyond perceived constraints
- **Ownership**: We make magic happen when we’re self-motivated to show up for our teams and partners, stand behind our commitments, learn from our mistakes, and strive for excellence
- **Collaboration**: We’re a team of innovators, designers and engineers bound by our desire to take on meaningful challenges, foster enduring partnerships, deliver value to our stakeholders, and bring out the best in one another
- **Empathy**: We approach people and problems with utmost compassion. We listen more than we talk. We understand the why before the how. We walk in your shoes.

**Job Type**: Contract

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