Personal Assistant

2 weeks ago

Toronto ON, Canada Bridgecap Full time

About Us

BridgeCap is a boutique fintech firm specializing in innovative lending solutions for small to large North American corporations. With a focus on delivering cutting-edge financial strategies, we pride ourselves on fostering a dynamic and collaborative work environment. We are seeking a highly organized and detail-oriented Personal Assistant & Office Administrator to support our Managing Partner and ensure the efficient operation of our office.

Key Responsibilities

Personal Assistant:

- Manage the executive’s personal finances, including budgeting, expense tracking, and bill

payments.

- Coordinate travel arrangements, accommodations, and meeting schedules.

- Handle phone calls, emails, and correspondence on behalf of the executive.

- Maintain the executive’s calendar, schedule appointments, and manage day-to-day priorities.

- Assist with reconciling expenses, preparing financial reports, and ensuring timely payments.

- Occasionally travel with the executive to meetings, conferences, or other business events (up to 10-15%).

Office Administration:

- Oversee day-to-day office operations, ensuring a productive and efficient work env

ironment.

- Manage office supplies, inventory, and equipment procurement.

- Coordinate with IT and other vendors to ensure seamless office support.

- Organize and maintain physical and digital office files.

- Assist with accounts payable/receivable, invoicing, and financial record-keeping.

- Support budget management and provide financial updates as required.

- Provide administrative support to other team members as needed.

Project Oversight:

- Support the executive in managing ongoing business projects, ensuring timely progress and communication with stak

eholders.

- Monitor project timelines, coordinate with team members, and provide regular updates.

Qualifications:

- 3+ years of experience as a Personal Assistant, Office Administrator, or in a simi

lar role.

- Strong organizational and time-management abilities.

- Proficiency in financial management tools and bookkeeping software (e.G., QuickBooks or similar).

- Excellent verbal and written communication skills.

- Ability to handle sensitive information with discretion and confidentiality.

- Valid driver’s license and reliable transportation.

- Flexibility and adaptability in a fast-paced environment.

- Proven ability to prioritize tasks and manage multiple responsibilities simultaneously.

- Strong analytical and problem-solving skills.

Why Join Us?

- Be part of a growing fintech company with exciting opportunities to contribute

and grow.

- Work in a collaborative, fast-paced environment that values innovation and efficiency.

- Gain exposure to high-level projects and executive operations.

How to Apply:

If you are an organized, adaptable professional with a passion for supporting executives, managing office operations, and handling financial responsibilities, we’d love to hear from you

Please submit your resume and a tailored cover letter outlining your qualifications and interest in the role.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

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