Executive/personal Assistant

3 weeks ago

Toronto, Canada Dokainish & Company Full time

**EXECUTIVE/PERSONAL ASSISTANT**

Since 2011 Dokainish & Company has been providing world class professional consultancy services.

We specialize in working diligently and collaboratively with our clients to achieve long-lasting and impactful results across numerous business functions.

Our areas of expertise include, but are not limited to, Project Management, Quantitative Risk Analysis, Organizational Change Management, Project Controls, Enterprise Reporting, Estimating, Asset Management, and System Implementation for Capital Projects. We draw upon decades of project experience to deliver customized solutions to our clients’ most complex challenges.

We are a fast-growing organization, and we are currently seeking an Executive/Personal Assistant to support our Founder and CEO and join our high-achieving, diverse, innovating team.

**The Opportunity**:
**Role Description**:

- Be a proactive, value-added key team member by managing and executing multiple projects and activities and provide broad support to the CEO.
- Undertake administrative tasks for the CEO, including scheduling & organizing meetings, travel arrangements, expense management, etc.
- Proactively manage the CEO’s daily company and personal calendars, attend meetings and take minutes as needed, and answer correspondence and calls on behalf of the CEO.
- Assist with the preparation and organization of financial, administrative, and personal documents and reports as needed.
- Properly handle confidential correspondence, conversations and files.
- Research & draft relevant documentation in an array of topics as required.
- Oversee and coordinate administrative and personal tasks on behalf of the CEO.
- Proactively anticipate CEO’s needs.
- Coordinate, prioritize, and optimize the CEO's time.
- Help complete priority items for the CEO with a high level of quality and confidentiality.
- Run errands as requested.
- Support the CEO with other tasks as assigned.
- 3+ years of relevant experience as an Executive/Personal Assistant in a fast-paced environment.
- A post-secondary education, or an equivalent combination of education and experience.
- Must have a valid Ontario driver's license and own vehicle.
- Flexibility to work in an office environment, or CEO’s home office, or on the move as requested.
- Excellent written and oral communications skills, including editing, note-taking, transcribing, minute-taking, and proofreading skills.
- Exceptional organizational and time management skills, able to manage competing priorities, deadlines, as well as the flexibility to adjust to changing needs.
- High degree of social intelligence, integrity, and maturity.
- Collaborative, resourceful, flexible and adaptable.
- Outstanding planning skills with meticulous attention to detail.
- Ability to think critically and evaluate situations and solve problems with tact and good judgement.
- Professional demeanor and ability to maintain strict standards of confidentiality.
- Establish and maintain excellent customer relations with clients and team members.
- Proficient in Microsoft Office tools.
- Flexibility to work outside normal business hours as required.
- Must be legally eligible to work in Canada.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills, or qualifications required.

We take immense pride in our high performing, collaborative team. We recognize and value the uniqueness of every individual who works at Dokainish & Company, and we aim to harness our strengths into a synergistic team that thrives in an environment of open communication, accountability, trust, and respect.

We are highly skilled when moving ideas into actions and empower each other to deliver outstanding results.
- Dokainish & Company is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to age, gender, race, colour, religion, sexual orientation, gender identity, national origin, disability, age and veteran status, or any other protected status required by applicable law._
- In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and Dokainish & Company AODA Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance._

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