Executive Assistant

3 weeks ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:175368**
**Company: Nova Scotia Health**
**Location: Provincial Zone, Lovett Lake**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status**:Management/Non Union** P**osition**
**Posting Closing Date**:4-Mar-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Chief Nurse Executive and Vice President of Clinical Performance and Professional Practice, the Executive Assistant provides confidential and comprehensive, executive-level support to the Vice President. This includes responsibility and accountability for the overall effective management and coordination of the Office of the Vice President.

Requiring a strong level of independence and demonstrating advanced communication, relationship building, organizational and critical thinking skills, the Executive Assistant enables and supports the Vice President to focus on strategic priorities and achievement of goals and objectives. This position is required to respond to shifting projects and high-level priorities in a timely manner.

The Executive Assistant provides leadership to the administrative assistants within the zone in terms of all administrative activities, procedures, and guidelines to enable consistency and standardization across the organization. The Executive Assistant is responsible for the development and mentorship of the administrative assistants within the Vice President portfolio.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program.
- The Executive Assistant requires a minimum of 5-7 years’ of progressively responsible experience, providing executive level support and office coordination and management, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
- Exceptional leadership, organizational and self-management skills reflecting the ability to perform and prioritize multiple tasks.
- High propensity for detail and accuracy.
- Considerable judgement, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
- Advanced written and verbal communication skills with the ability to adapt communications to the applicable audience and draft communications on behalf of the Executive Director.
- Ability to work independently with mínimal direction and demonstrated proactive approaches to problem solving with strong decision-making capability.
- Proven ability to manage complex and highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response.
- Demonstrated ability to meet tight deadlines in a fast-paced environment, and to turn work around within a short time span with competing and often changing demands and priorities.
- Extensive knowledge of health system (including leaders, physicians, programs/services and geographical areas) operating in a matrix model.
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent, Full-time position; 75 hours bi-weekly

**Compensation and Incentives**:
$27.62 - $34.53 hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

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