Executive Assistant to CEO

7 months ago


Halifax, Canada Full Circle Realty Inc. Full time

Job Overview:
We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to our CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to handle confidential information with discretion. The Executive Assistant will play a crucial role in ensuring the smooth operation of the executive office.

**Duties**:

- Manage the CEO's Outlook calendar, schedule appointments, and coordinate meetings
- Type and proofread correspondence, reports, and other documents
- Answer phone calls and direct inquiries to the appropriate parties with excellent phone etiquette
- Organize and maintain physical and electronic files
- Assist in preparing presentations, reports, and meeting materials
- Coordinate travel arrangements and itineraries
- Handle sensitive and confidential information with utmost discretion
- Utilize Dotloop for document management and electronic signatures
- Assist with special projects as assigned by the CEO

**Requirements**:

- Proven experience as an Executive Assistant or similar role supporting C-level executives
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy in all work performed
- Proficient in using phone systems and handling multiple phone lines
- Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and exercise sound judgment in all interactions
- Strong clerical skills including typing speed and accuracy

This is a full-time position offering competitive compensation based on experience. We offer a comprehensive benefits package including health insurance,, paid time off, and professional development opportunities.

**Job Types**: Full-time, Part-time

Pay: $40,000.00-$65,000.00 per year

Expected hours: 30 - 50 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Halifax, NS B3J 3S7



  • Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43904 **Department**: Labour, Skills and Immigration **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 10-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Nova Scotia Apprenticeship Agency is an industry-led and industry-driven Agency. Our...

  • Executive Assistant

    7 months ago


    Halifax, Canada LifeRaft Full time

    LifeRaft is seeking an experienced Executive Assistant who will be responsible for the confidential and efficient daily operation of the Office of the Chief Executive Officer (CEO). This person will provide high-level administrative support to the CEO, manage day-to-day activities, and act as a liaison between the CEO and internal/external stakeholders,...

  • Executive Assistant

    2 months ago


    Halifax, Canada ClearDynamic Inc Full time

    **Job Title**:Executive Assistant **Reporting to**:CEO **Overview**: ClearDynamic is seeking a skilled and motivated Executive Assistant to provide high-level support to the CEO while coordinating daily activities, managing time, and facilitating communication across multiple businesses. This role is vital for ensuring a seamless workflow, maintaining...

  • Executive Assistant

    4 months ago


    Halifax, Canada DustEx Research Limited Full time

    **Job Title**: Executive Assistant **Type**: Full-time (External Contractor) **Location**: Remote (Halifax, Nova Scotia) **Job Summary**: Dust Safety Science is a leading company in Online Industrial Safety Training and Education, dedicated to preventing dust explosions and ensuring workplace safety worldwide. We are seeking a highly organized and...

  • Executive Assistant

    7 months ago


    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:16-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Apprenticeship Agency is an industry-led and industry-driven Agency. Our mandate is to steward...


  • Halifax, Canada Precision BioLogic Inc. Full time

    Based in Dartmouth, Precision BioLogic is a privately held medical device company that develops, manufactures, and markets a range of specialty diagnostic products used to assess blood coagulation disorders in clinical laboratories around the world. The company has developed a strong reputation in its niche and counts most of the major hospitals and...


  • Halifax, Canada Fundmetric Full time

    **Location**: Halifax, Nova Scotia - 1526 Dresden Row, Suite 502 **Starting Wage**: $15.00 per hour **Schedule**: Full-time; 8 AM - 5 PM (with flexibility required for special events, adjusting to travel schedules, and potential for extended workdays) **About Fundmetric**: Fundmetric stands at the forefront of advancing fundraising efforts for...

  • Executive Assistant

    2 days ago


    Halifax, Canada LifeRaft Full time

    **Executive Assistant** We are seeking an Executive Assistant (EA) to join our growing team. As the first ever EA for the C-Suite, your dedication and efficiency will play a vital role in establishing and providing essential administrative support to our CEO, EVP & Chief of Staff and CFO. Embrace the dynamic nature of this position by taking charge of...

  • Executive Assistant

    2 days ago


    Halifax, Canada YMCA of Greater HalifaxDartmouth Full time

    **Title**: Executive Assistant **Reports to**: President & CEO **Position Status**: Full Time **Salary**: $40,000 to $50,000 annual salary **Start Date**: ASAP **Location**: YMCA of Greater Halifax/Dartmouth Halifax, Association Services Office The YMCA is a place where everyone belongs, we are committed to providing equal opportunities for all, in a...


  • Halifax, Canada Brigadoon Children's Camp Society Full time

    **Responsibilities**: Board Liaison and Executive Assistant Reporting To: CEO Key Collaborators: Board Chair, Director of Development, Director of Operations, Director of Marketing and Communications and Programming Team Location: Halifax, NS **Salary**: $42,500 - $52,500 per year Who We Are Brigadoon Village is a non-profit recreational facility that...


  • Halifax, Nova Scotia, Canada destinationone Consulting Full time

    Company Overview:destinationone Consulting is a recruitment specialist with a diverse portfolio of clients across various sectors, including CleanTech, Education and EdTech, Government, Health and MedTech, Healthcare and Wellness, Legal, Not-For-Profit, and Public Accounting. The company's mission is to build a robust talent pool, connecting job seekers with...


  • Halifax, Canada CFFI Ventures Inc. Full time

    **Job Title**: Executive Office Assistant **Location**:Bedford, NS **Organization Profile**: CFFI Ventures Inc. is a diversified holding company investing internationally in a variety of industry segments including biofuels, financial services, and construction. They are currently looking for an experienced Executive Office Assistant to provide...


  • Halifax, Canada Royer Thompson Consulting Full time

    **President and Chief Executive Officer - Invest Nova Scotia** Invest Nova Scotia is a crown corporation with an ambitious mandate to strategically attract, retain, and help to build sustainable enterprises within the province. The corporation helps Nova Scotia businesses of all sizes start, grow, and thrive through responsive programs and services, and...


  • Halifax, Canada Halifax Water Full time

    **Halifax Water** **General Manager and CEO**: **Halifax Regional Water Commission** With a mission to provide world-class services to its customers and the environment, Halifax Water has been recognized internationally for its innovation and commitment to quality. It will continue to play a key role in providing an essential service, and championing...


  • Halifax, Canada Immigrant Services Association of Nova Scotia (ISANS) Full time

    **Chief Executive Officer** - ISANS is the front door for newcomers and a leader in immigration settlement services_ Immigrant Services Association of Nova Scotia (ISANS) helps immigrants build a future in Nova Scotia. With over 40 years of experience, it is the leading immigrant settlement service agency in Atlantic Canada, serving over 10,000 clients...


  • Halifax, Nova Scotia, Canada Government of Canada - Atlantic Full time

    Job Title: Chief Administrative Officer, CEO OfficeLocation: Government of Canada - AtlanticWe are seeking a highly skilled and experienced Chief Administrative Officer to join our team in the CEO Office. This is an exciting opportunity for a professional with a strong background in administration and leadership to make a meaningful contribution to our...

  • Executive Director

    2 weeks ago


    Halifax, Canada destinationone Consulting Full time

    destinationone Consulting specializes in recruitment across diverse sectors, including CleanTech, Education and EdTech, Government (Municipal, State/Provincial, and Federal), Health and MedTech, Healthcare and Wellness, Legal, Not-For-Profit, and Public Accounting. We are committed to building a robust talent databank, enabling our recruiters to quickly...

  • Executive Assistant

    4 months ago


    Halifax, Canada Nova Scotia Power Full time

    The Opportunity: **Company, Department**: Nova Scotia Power, Corporate Office of the COO **Location**: Halifax, Nova Scotia **Closing Date**: October 7, 2024 We are currently looking for an** Executive Assistant** to join our Executive Office team **in a temporary position**. Reporting to the Executive Leadership Team member, you will be responsible for...

  • Executive Assistant

    7 months ago


    Halifax, Canada Dugo Full time

    We’re DUGO, a Halifax-based startup changing how the telecommunications industry maintains its networks. Since 2016, DUGO has been innovating our energy management software platform for telecom companies across North America. We are a group of engineers and developers looking to add a non-technical member to our team in an important new role. **WHAT...


  • Halifax, Canada ThinkDirect Consulting Full time

    Education: - Expérience: - **Education**: - Bachelor's degree - ** Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and associated senior staff positions - Establish objectives for the organization and formulate or approve...