Project Coordinator

3 weeks ago

Halifax, Canada NexGedia Enterprise Full time
Title: Project Coordinator

Start date: May 21st, 2024 (ASAP)

End date: Aug 31, 2024

Location of Work (Address or City): This is a hybrid working model with a minimum of two (2) days per week on-site at the Program office located in downtown Halifax.

Description: The selected Project Coordinator (the Consultant) will report to the Data and Analytics Transformation Pillar Lead. This role will be responsible for delivering services as herein defined. The primary scope of work will be the coordination of specific coordination activities in support of the SAP Modernization Program (MP) Integrated Program Plan. The Consultant will work closely with the business resources, service provider and client stakeholders.

Responsibilities

  • Acts as a conduit and triage for Data and Analytics inquiries from Program team members and client stakeholders.
  • Assists the Data and Analytics teams with engagement meetings with the Business.
  • Captures and distributes meeting notes, minutes, and action items and flagged items for follow-up.
  • Manages the integrated schedule for the Data and Analytics Team.
  • Provides logistics support to the Team including room/space booking, etc.
  • Manages agendas for reoccurring and ad hoc Team meetings.
  • Creates and maintains dashboards and reports where required, including tracking of deliverables.
  • Supports the maintenance of the Program RAID log (Risks, Actions, Issues, Decisions).
  • Coordinate and arrange hardware and software requirements for team members.
  • Ensure content and structure of all documents/artifacts is documented and well maintained.
  • Keep track of new requirements/change in requirements of the project.
  • Organize status meetings and send regular status reports to relevant stakeholders.
  • Escalate issues the Pillar Lead as required.
  • Creates work products using the MS Office suite of products including Excel, Project, PowerPoint, Word etc.
  • Other assigned program coordination duties and deliverables, as required.

Skills and Experience

  • Minimum 5 years’ experience as a Project Coordinator, Senior Administrative Assistant or equivalent and/or comparable role.
  • Experience providing coordination and/or administrative support for organizations, departments, or teams working through significant business process change and IT systems change.
  • Experience supporting the development and execution of Program Coordination activities, including:
    • Project management and coordination.
    • Presentation and report development.
    • Maintaining a project schedule.
    • Meeting coordination and management.
  • Experience supporting the delivery of a project management plan.
  • Superior communication skills, including listening, speaking and writing.
  • Exceptional interpersonal skills, with a demonstrated ability to engage in collaborative work with a variety of stakeholders and team members.
  • Strong analytical and problem-solving skills.
  • Strong skills with Microsoft Office suite of products Excel, Outlook, Word, PowerPoint, SharePoint.
  • Uncompromising attention to detail.
  • Ability to plan and deliver quality work amidst numerous competing (and constantly changing) priorities and firm deadlines.
  • Provides superior organizational skills, is a self-starter, quick
  • Provides superior organizational skills, is a self-starter, quick learner, forward thinking and takes initiative.
  • Effective when collaborating as part of a team and working independently. Professional Project, Administrative or Business certificate.
  • Experience supporting project management activities in a public sector environment.
  • Experience working in a project environment.
Desired Qualifications

  • Experience supporting a technical implementation including, SAP or similar Enterprise Resource Planning (ERP) software solutions.
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