Inventory and Data Coordinator

3 days ago


Concord, Canada U Vision Group Full time

**Job description**

**Inventory and Data Coordinator**

Company: U Vision Group

**About Us**:
We are a renowned, high-end medical laser clinic in the Greater Toronto Area, recognized for our exceptional surgical treatments for various ocular diseases. As leaders in the medical industry, we are dedicated to providing high-quality treatment services and fostering a positive work culture that supports the growth and development of our employees. Our commitment to continuous improvement and adaptability ensures that we meet the unique needs of our patients through comprehensive surgical and non-surgical procedures, including laser and cosmetic treatments.

**Job Summary**:
**Key Responsibilities**:
1. Inventory Management and Ordering
- Manage inventory processes, including placing orders based on schedules and clinical requirements.
- Communicate with vendors to ensure timely deliveries and resolve order discrepancies.
- Maintain detailed inventory records, including product codes, order dates, patient details, usage history, and invoice/credit data.
- Monitor consignment inventory and generate usage, expiration, and discrepancy reports.
- Collaborate with clinical teams regarding special orders and backorders.

2. Returns and Exchanges
- Coordinate product returns and exchanges with vendors, including obtaining return codes and maintaining accurate records.
- Organize return schedules and track shipments to ensure proper documentation.
- Prepare detailed reports on product exchanges and returns.

3. Data Entry and Cost Recovery
- Perform accurate data entry into operational logs, cost recovery systems, and financial reports.
- Manage and update rebate tables and track cost recovery details.
- Verify product serial numbers against invoices for accurate reporting.
- Process payments for services and procedures, including applicable fees and reimbursements.

**Qualifications**:

- Bachelor’s degree in Life Sciences, Biology, Accounting, Statistics, or a related field (preferred).
- Strong analytical and data management skills.
- Familiarity with healthcare or ophthalmology is an asset, or a willingness to learn.
- Proficiency in Excel and familiarity with financial software (e.g., QuickBooks).
- Exceptional organizational and multitasking abilities.
- Strong communication skills for effective coordination with vendors and clinical teams.
- Flexibility and willingness to travel regularly between Vaughan and Scarborough locations.

The responsibilities outlined above represent a limited job description. Additional duties may be assigned as required to meet operational needs.

**Equal Opportunity Employer Statement**:
Pay: From $19.00 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Concord, ON L4K 2Z5: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

Licence/Certification:

- Driving Licence (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

Application deadline: 2025-01-02
Expected start date: 2025-01-13



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