Administrative Assistant

6 months ago


Surrey, Canada Options Community Services Full time

**We’re Hiring**

**ADMINISTRATIVE ASSISTANT**
**Posting Requisition **_22515 _**Program **_WorkBC Employment _
- Services _

**Job Type **_Regular, Full-time _**Location **_Surrey, BC _

**Hours of work **_35 hours per week _**Closing Date **_Open until filled _

Options Community Services is a non-profit registered charity providing social services primarily in Surrey, Delta, White
Rock and Langley. We believe in helping people help themselves. We believe in collaborating with individuals,
businesses, community groups and government to create focused, effective and responsive resources for the
community.

This position is responsible for performing, coordinating and overseeing technical and office administrative duties
including data quality corrections and 4, 24 and 52 weeks employed follow-up to enhance key performance measures
and program outcomes. The administrative assistant is also responsible for providing backup to the Client Services
Navigator and Client Services Representative positions.

**ACCOUNTABILITIES**
- Monitor and respond appropriately to ICM Service Requests.
- Handle incoming and outgoing client case transfers to and from WorkBC locations.
- Assist with updating all manuals, directories, and client packages.
- Work with other work groups in establishing administrative procedures.
- Work closely with case managers to assist with administrative tasks such as uploading documentation into
- client files, billing for services, closing cases and tracking financial supports as required.- Perform assigned tasks to assist with data quality corrections and employed follow-up
- (4, 24 & 52 week) to enhance key performance measures and program outcomes.
- Order/purchase and maintain supplies. Keep inventory for office supplies, food vouchers, bus tickets and other
- supplies for clients.- Complete statistical reports, including dispensing and tracking transportation, job starts and other financial
- supports as required.- Process annual archiving of closed files.
- Provide backup to the Client Services Navigator and Client Services Representative positions as follows:

- Make job start support purchases as needed.
- Greet clients, manage incoming telephone calls, schedule appointments, and organize daily client flow.
- Answer questions and provide accurate information regarding the WorkBC Employment Services.
- Identify, engage and screen potential clients for case management services.
- Maintain all required forms / assisting clients to complete initial intake forms online.
- Attend meetings as required and work as a member of the team.
- Managing orders and invoices for Mark’s Work Warehouse.
- Assist with marketing the program.
- Adheres to the policies and standards as established in policy and program manuals, Health & Safety
- Guidelines, job descriptions, written memos, and verbal agreements.- Perform other duties as assigned.

**_ We are an equal opportunity employer committed to hiring a diverse workforce_** Posted: 23-Jan-24

**We’re Hiring**

**QUALIFICATIONS**

**Education, Training, and Experience**:

- Completion of high school preferably with post-secondary administrative certificate/diploma.
- A minimum of one (1) year experience in an Administrative/Intake Worker or similar role.
- Advanced computer skills in MS Office and internet.
- Second language/Crisis Line experience is an asset
- Demonstrated success in an Administrative/Intake Worker or similar role.
- Completion of high school with a post-secondary administrative
- certificate/diploma
- Thorough knowledge of employment services and well-rounded knowledge of services and resources in the
- community.- Advanced computer skills in MS Office and internet; ICM experience an asset.

**Skills and Abilities**:

- Thorough knowledge of employment services and well-rounded knowledge of services and resources in the

community.
- Alert to the needs of a performance-based business model.
- Strong ethics around confidentiality.
- Flexible and committed to contributing to a team - ‘can do’, ‘will do’ attitude.
- Competent in relating to very diverse clientele; patient and calm when handling challenging situations.
- Must be sensitive to and respectful of cultural and lifestyle diversity.
- Exceptional communication and listening skills to ensure clients feel respected, heard and supported.
- Ability to organize and carry out duties with independence and professionalism.
- Organized and comfortable working in a multi-tasking, fast-paced environment.

**SPECIAL REQUIREMENTS**

Vulnerable Sector search preceding their start date.
- Applicants with lived experience are strongly encouraged to apply.
- _An eligibility list may be maintained for up to six months. Eligible applicants may be offered a casual position. This_
- position is open to all qualified applicants._
**PLEASE APPLY TO**:Glynis Soares, Program Manager

Options Community Services Society

**No phone calls please**

**Please include a cover letter clearly ind



  • Surrey, Canada iFreedom Financial Solutions Inc Full time

    **About us** iFreedom Financial Solutions Inc is a small business in Surrey, BC V3S 5J9. We are professional and fast-paced. Our work environment includes: - Growth opportunities - Lively atmosphere Administrative Assistant We are in search of a high energy and friendly administrative assistant at our Surrey office. This role is integrative in office....


  • Surrey, Canada iFreedom Financial Solutions Inc Full time

    **About us** iFreedom Financial Solutions Inc is a small business in Surrey, BC V3S 5J9. We are professional and fast-paced. Our work environment includes: - Growth opportunities - Lively atmosphere Administrative Assistant We are in search of a high energy and friendly administrative assistant at our Surrey office. This role is integrative in office....


  • Surrey, Canada Monark Full time

    Salary: Monark Group is committed to helping great ideas live up to their fullest potential. Our diverse team delivers world-class solutions across a diverse array of emerging & established lines of business. At Monark, you will do work that matters with people that are committed to helping our vision become a reality. Projects at Monark have an impact on...


  • Surrey, Canada AMRIT FOODS ENTERPRISES Full time

    **Job Title: Administrative Assistant** **Location**: #106 3170 194st, Surrey, BC **Job Type**: Full-time **Key Responsibilities**: **Communication**:Act as a liaison between executives and internal/external stakeholders. _Excellent_ written and verbal English. Fluent in Hindi and/or Punjabi to assist in communication with team members and external...


  • Surrey, Canada AMRIT FOODS ENTERPRISES Full time

    **Job Title: Administrative Assistant** **Location**: Campbell Heights, Surrey, BC **Job Type**: Full-time **Key Responsibilities**: **Communication**:Act as a liaison between executives and internal/external stakeholders. _Excellent_ written and verbal English. Fluent in Hindi and/or Punjabi to assist in communication with team members and external...


  • Surrey, Canada Rajni Sharma Financial Services Full time

    **Role Summary** We are looking for an enthusiastic Licensed Administrative Assistant to join our team at Rajni Sharma Financial Services Ltd. Reporting directly to the Advisor, the Assistant will coordinate and deliver exceptional administrative support to the Advisor. A valued member of the team, the Assistant manages scheduling to maximize sales...


  • Surrey, Canada Glen Group of Companies Full time

    Glen Group is looking for a proactive and detail-oriented Administrative Assistant to join our HR team in Surrey. In this role, you will handle office administration tasks, manage front desk operations, support HR and hiring activities, and oversee the scheduling and management of our talk show events. Key Responsibilities: Office Administration: - Manage...


  • Surrey, Canada Aplin Martin Full time

    **About Us** Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 56 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of 300+ talented and dedicated professionals delivering...


  • Surrey, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility construction company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. As a subsidiary of Quanta...


  • Surrey, Canada Vohora LLP Full time

    We are a busy Chartered Professional Accounting firm seeking a fulltime Administrative Assistant to add to our administrative team in our South Surrey location. Administrative Assistant you will be the primary point of contact for our clients and the go-to person for the office. **Required skills**: - Excellent English communication skills, both written...


  • Surrey, Canada Pulse Physiotherapy & Sport Clinic Full time

    **Administrative Assistant** At Pulse Physiotherapy, we are dedicated to providing tailored and effective treatment in a welcoming environment. We are seeking a motivated, detail-oriented, and organized Administrative Assistant to join our team in South Surrey. **Responsibilities**: - Handling payments and reconciling insurer and patient accounts. - Use...


  • Surrey, Canada Acultree Consulting Inc Full time

    Responsibilities: - Provide administrative support to the team, including but not limited to data entry, filing, and document management. - Answer and direct phone calls in a professional and courteous manner. - Greet and assist visitors, ensuring a positive and welcoming experience. - Schedule appointments and maintain calendars for team members. - Prepare...


  • Surrey, Canada Emterra Group Full time

    **Who We Are** We are a dynamic, growth-oriented, and safety-focused company. Our organization has been deemed to be an “essential service” by providing collection and processing for Waste and Recycling that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support...


  • Surrey, Canada BTV Business Television Full time

    Are you an organized, detail-oriented individual with a passion for administrative tasks? **BTV-Business Television** is a TV production and Digital Marketing Agency that has been helping issuers increase their brand awareness to a national retail and institutional investor audience through unique services for over 25 years. We’re seeking a skilled...


  • Surrey, Canada Pacific Community Resources Society Full time

    **Administrative Assistant** **Honour Secondary School - Surrey** **Regular Part Time (18 hours weekly) **| **Grid 9 ($27.51 - $28.66/hour)** | **Reporting to: Principal, HSS** **Opportunity** Honour Secondary School requires an Administrative Assistant who will work in collaboration with the Principal and the Teacher. The Administrative Assistant is...


  • Surrey, Canada Kwantlen Polytechnic University Full time

    Employee Group: **Support Staff (BC General Employees Union)** - Hours of Work (BCGEU): **08:30am to 4:30** - # of openings: **1** - Hours Per Week (BCGEU): **35** - Pay Level: **12 - BCGEU Pay Grid** - Days of Work (BCGEU): **Monday, Tuesday, Wednesday, Thursday, Friday** - Employment Type: **Permanent Full Time** - Internal Closing Date: **Open Until...


  • Surrey, Canada Sunrise Farms Full time

    **Sunrise Farms** is a group of companies with primary focus in the poultry industry. From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at...


  • Surrey, Canada Métis Nation British Columbia Full time

    **Métis Nation British Columbia**: **Administrative Assistant**: **Competition #** 24-207 **Compensation** $51,000 - $59,000 **Classification** Nation Support 1 **Location** Hybrid Surrey **Period of Employment** Permanent **Hours Per Week** 37.5 **Hours of Work** Full Time **Date Posted** December 9, 2024 **Closing Date** **January 6,...


  • Surrey, Canada Industries Machinex Full time

    Choosing **Machinex** means choosing to be part of a large family that advocates for individual development. It also means being part of a dynamic work team where your talents will be put to use. If you are interested in a stimulating and engaging environment, don't wait, and send us your CV. MAIN ROLES AND RESPONSIBILITIES - Prioritize files based on...


  • Surrey, Canada Machinex Recycling Services Full time

    Machinex is an industry leader in engineering, manufacturing, installing, and servicing Material Recovery Facilities all over the world. Founded in the early 70's this Canadian Company is a world leader in the industry. Over the years our experts have designed and installed over 350 turnkey facilities in partnership with leading MRF's in Canada, the United...