Administrative Assistant

3 weeks ago


Woodbridge, Canada Vision Profile Extrusions Limited Full time

**Summary**

The Administrative Assistant is responsible for welcoming visitors by greeting them in person or on the telephone; answering or referring to inquiries. Directs visitors by maintaining employee and department directories. Provide administrative/clerical support services to the organization.

**Core Competencies**
- Positive Attitude
- Information Processing
- Attention to Detail
- Office Administration
- Interpersonal Relationship
- Multitasking and Prioritizing
- Customer Focus
- Professionalism and Discretion
- Proficient written and verbal communication
- Accountability and Dependability

**Job Requirements**
- Greet people coming into the office, directing them to the appropriate contacts, and provide information as required in person or by phone
- Maintain front desk, reception area and meeting areas, ensuring all are kept tidy and clean
- Answer telephone calls, screen and forward calls
- Photocopy and collate documents for distribution, mailing and filing,
- Enter purchase orders in SYSPRO, ensuring pricing and obtaining approvals and forwarding them to suppliers/vendors.
- Follow up with suppliers/vendors on purchase orders and delivery dates, ensure items that have been ordered are received
- Process incoming and outgoing mail, courier services, manual or electronically; following up to ensure receipt
- Send and receive messages and documents using fax machine or electronic mail
- Maintain and order office/stationary/kitchen supplies
- Maintain and order office food services as required for meetings
- Maintain and keep boardrooms tidy and prepare for meetings as requested
- Maintain various excel worksheets for data input/information
- Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
- Performs miscellaneous job-related duties as required.
- Other support/clerical tasks as required by senior management

**Job Specifications**
- High School diploma or equivalency with a minimum of 1-2 years related experience
- Must have excellent written and oral communication skills
- Proficiency in Microsoft Office (Word, Excel etc)
- Adjusts and is flexible to meet changing work needs and demands.
- Knowledge of supplies, equipment, and/or services ordering, and inventory control of these items.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Is fiscally responsible and suggests cost-saving measures.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong customer service orientation.

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



  • Woodbridge, Canada REV Capital Full time

    Role: Administrative Assistant Type: Permanent, Part-Time Location: Onsite, Woodbridge, ON **Administrative Assistant** REV Capital is looking for an Administrative Assistant to join our growing team! The Administrative Assistant will warmly welcome visitors, clients, and vendors while handling administrative responsibilities. Working closely with...


  • Woodbridge, Canada 407 ETR Full time

    Reporting directly to the CIO this position will provide dedicated administrative support to IT Leadership team at the 407 ETR. You will provide a broad range of administrative or general office support for the broader team as assigned below. The Primary aim for the role will be to provide a high level of administrative support ensuring quality service and...


  • Woodbridge, Canada Team 2000 Realty Inc., Brokerage Full time

    TEAM 2000 REALTY Inc., Brokerage is seeking an Administrative Assistant for their Head Office located in Vaughan. - Excellent Computer Skills are a must - Excellent Presentation Skills with a Positive Attitude - Punctual, Professional, Courteous, Outgoing & Energetic with the ability to work in a Team Environment - Providing administrative assistance to...


  • Woodbridge, Canada International Credit Experts Inc. Full time

    International Credit Experts Inc. (ICE Inc.) is looking for an administrative assistant to cater to our rapid expansion. This is a great opportunity if you are a entry level administrative assistant/student seeking experience in a fast paced, dynamic company growing 2x in the next two quarters! We are located at Hwy 400 and Major Mackenzie in Woodbridge,...


  • Woodbridge, Canada CMP Group Ltd. Full time

    **Administrative Assistant - In office position** CMP Group Ltd., a leading provider of Marine Products, Construction, and Industrial solutions is seeking an Administrative Assistant to join the Vaughan, Ontario location/team on a full-time permanent basis. Reporting to the General Manager, the Administrative Assistant is responsible for supporting all...


  • Woodbridge, Canada Conair Consumer Products ULC Full time

    **Conair Consumer Products ULC** is a privately owned company, located in Woodbridge, Ontario, and part of Conair LLC, a Global organization operating in more than 120 countries. Established in 1984, we are a leading personal care and small kitchen appliances company in Canada, with brands such as Conair, Cuisinart, and BabylissPro. **The Position**: We...


  • Woodbridge, Canada Regalz Kitchen and Bar Full time

    **Office Management**: - Maintain and organize office files, records, and documents. - Manage office supplies and place orders as needed. - Answer phone calls, take messages, and handle general inquiries. **Scheduling and Reservations**: - Coordinate and schedule reservations for customers. - Manage the restaurant's reservation system. - Communicate with...


  • Woodbridge, Canada The BridgGroup of Companies Full time

    **About the BridgGroup of Companies**: The Bridg Group of Companies (TBGOC) is an up and coming, fast-growing, Financial Company offering an array of Financial & Real Estate Services. Our mission is to change lives one client at a time and to be the home of all your financial needs! We are looking for an _**Administrative Assistant **_seeking a new and...


  • Woodbridge, Canada EME Engineering Inc. Full time

    **Responsibilities and Duties** - Provide overall administrative and organizational support to the Engineering Partners - Manage client inquiries, requests, and resolution issues - Ensure correct mileage logs are maintained for the two (2) company vehicles - Prepare, format, review and edit all company-branded correspondence as needed (i.e. letters,...


  • Woodbridge, Canada Rich Products Corporation Full time

    Rich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their...


  • Woodbridge, Canada Rich Products Corporation Full time

    Rich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their...


  • Woodbridge, Canada 3G Lighting Full time

    **Title** Administrative Assistant **Reports to** Accounting, Office & Health & Safety Manager **Role** Responsible for handling clerical administration duties and administrative tasks related to clerical accounts payable and receivable transactions, health & safety, shipping and receiving and, general office administration. Other duties will be...


  • Woodbridge, Canada Micon Construction Full time

    As an administrative assistant in the construction industry, you'll play a crucial role in supporting the day-to-day operations of the construction office. Your responsibilities may vary depending on the project load, but here are some common tasks and skills associated with the role: **Responsibilities**: - **Organize and maintain construction and office...


  • Woodbridge, Canada HLST LINEN SERVICES Full time

    HLST linen Services is a very large laundry facility and looking for a person to fill our admin position. Must have a wonderful and outgoing personality, have a vehicle. **Duties**: - Perform data entry tasks and maintain electronic and hard copy filing systems - Answer and direct phone calls, take messages, and handle basic inquiries - Manage the front...


  • Woodbridge, Canada AWD Full time

    Aluminum Window Designs Ltd. and our partner group of companies are Canada's Most Comprehensive Window & Door Manufacturers. Since 1991 AWD has been servicing the high-rise new construction and renovation industry by providing a wide range of high-performance windows. Its wide range of products includes thermal aluminum window and window wall systems, swing...


  • Woodbridge, Canada Acrytec Panel Industries Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for managing various administrative tasks to ensure the smooth operation of our office. This is a full-time position with competitive pay. **Duties**: - Perform general clerical duties, including...


  • Woodbridge, Canada Select Drywall & Acoustics Inc. Full time

    As an integral member of our team, the Administrative Coordinator plays a crucial role in ensuring the smooth and efficient operation of day-to-day activities. This position requires a detail-oriented individual with excellent organizational skills and the ability to handle a diverse range of tasks. **Key Responsibilities**: **Office Management**: Oversee...


  • Woodbridge, Canada Select Drywall & Acoustics Inc. Full time

    As an integral member of our team, the Administrative Coordinator plays a crucial role in ensuring the smooth and efficient operation of day-to-day activities. This position requires a detail-oriented individual with excellent organizational skills and the ability to handle a diverse range of tasks. **Key Responsibilities**: **Office Management**: Oversee...


  • Woodbridge, Canada Colfan Restoration Systems Inc Full time

    .Must be highly self-motivated with several years experience in an office environment. .Must have the ability to prioritize and multitask in a small but very fast paced office .Processing all incoming workorders and associated requests .Knowledge of computers and office machines .Data input to include A/P invoices and sales/basic accounting clerk...


  • Woodbridge, Canada Rotondo & Associates Inc. Full time

    General administrative duties including photocopying, scanning and mailings - Typing of correspondence and various documents - Assist with seasonal tax duties such as preparing tax packages, filing, scanning, etc as required - Provide ongoing administrative support to our team - Provide other clerical support as requested - Excel data entry - Must have good...