Administrative Assistant

6 months ago


Woodbridge, Canada Micon Construction Full time

As an administrative assistant in the construction industry, you'll play a crucial role in supporting the day-to-day operations of the construction office. Your responsibilities may vary depending on the project load, but here are some common tasks and skills associated with the role:
**Responsibilities**:

- **Organize and maintain construction and office documents, including blueprints, contracts, permits, and correspondence.
Establish an efficient filing system to ensure easy retrieval of documents.
**- **Act as a liaison between the construction team, clients, subcontractors, and other stakeholders.
- Coordinate and manage production, packaging and delivery of product samples.
**- **Assist in scheduling meetings, appointments, and project deadlines.
- Keep track of project expenses, invoices, and budget information.
**- **Monitor and order shop and site supplies as needed.
Maintain an organized inventory of construction materials and equipment.
**- **Arrange and coordinate meetings and training, prepare meeting materials including samples and marketing products., stock supplies for trainings. Ensure that meeting/training spaces are prepared and equipped with necessary materials.
**- **Make travel arrangements for construction team members, including booking flights, hotels, and transportation.
- Assist in the preparation and distribution of contracts and change orders.
Track contract compliance and deadlines.

**Salary**: $20.00-$27.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Ability to Commute:

- Woodbridge, ON L4L 7Y7 (required)

Ability to Relocate:

- Woodbridge, ON L4L 7Y7: Relocate before starting work (required)

Work Location: Hybrid remote in Woodbridge, ON L4L 7Y7



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