Administrative Assistant
1 day ago
**About the BridgGroup of Companies**:
The Bridg Group of Companies (TBGOC) is an up and coming, fast-growing, Financial Company offering an array of Financial & Real Estate Services.
Our mission is to change lives one client at a time and to be the home of all your financial needs
We are looking for an _**Administrative Assistant **_seeking a new and rewarding career. Do you possess 2+ years of assisting in administrative duties? Do you have excellent interpersonal and communication skills? Are you highly organized, meticulous, and thorough? Are you looking to gain further experience within a sales environment? If you answered yes, then this may be the perfect opportunity for you Rockstar
**Position**: Administrative Assistant
**Compensation**: $40,000 - $50,000
**Expected Start date**: As soon as possible
**Benefits**:
- 10 Days Paid Vacation Days
- 3 Paid Employee Sick Days
- Quarterly Bonuses
- Group Benefits
- Weekly ongoing Professional Development
- Quarterly Employee Social Events
- Complimentary Monthly Friday Lunch
- Daily Snacks and Beverages
- Time off For Birthdays & Employee of the Month
- Summer Hours (1/2-day Fridays in July & August)
**Responsibilities**:
- Support the President, Vice President and Mangers in all divisional client/tenant portfolio’s
- Prepare communications, including reports and presentations for the President and Vice President, Working closely with owner/manager in all divisional client/tenant portfolio’s
- Organizing and maintaining all correspondence and records; independently providing follow-up, as necessary
- Attend meetings, as required and record minutes - action items and follow-up as directed
- Creating PowerPoint presentations & doing meeting preparations for all sales and quarterly meetings
- Receive, participate and assist manager on all divisional forms, processes, manuals as needed
- Prepare agendas and schedules for meetings
- Handle client concerns and redirect when necessary to the appropriate team member SAME day per POLICY
- Organizing all teleconference & zoom meetings in a timely manner and provide updates
- Researching and booking business trips inclusive of flight, hotel, car and other reservations for President & VP & family members; including preparing itinerary and documents ready for travel both local and international
- Must work on all Customer Loyalty Program Compliance Projects but not limited to File Closing, Compliance, Obtaining Quotes, Marketing Tasks, Entering Applications
- Co-ordinate all fulfillment of all sales & executive documents, including but not limited to; photocopying, faxing, mailing, and couriering all sales & executive documents
- Uploading and renaming documents into company Share Drive
- Create, recording, and verifying data in excel
- Prepare and process payments, log all receipts from multiple credit cards as required
- Responsible to ensure daily tasks are completed before leaving office
- Completing Complete compliance for deposits and collecting invoices that are due
- Prepare all divisional documents, sales packages, signing packages when deemed necessary
- Prepare weekly, monthly, quarterly, and yearly company reports
- Liaison with team members as needed
- Assist in planning all corporate & sales events, expos, workshops preparation and solicitation in co-ordination with Marketing
- Other tasks/projects assigned
**Qualifications**:
- Must have the ability to work well and in sync with a type A personality leader that is assertive, goal oriented, time consciousness, high energy, fast paced, positive and highly deadline oriented
- **Minimum 2+ Years’ experience in an administrative assistant role**:
- **Minimum High School Diploma**:
- **Minimum** 2+ years of administrative experience supporting senior staff/supervisors
- Experience in sales, real-estate, investing or mortgage industry **will be considered an asset**:
- Hands on experience with financial budget management, invoicing and research
- Ability to work well as a team player and independently; proactive and flexible; adaptable to change; comfortable working in a fast-paced environment and with multiple and shifting priorities
- Conducts oneself in a highly professional manner and operates with a high degree of discretion and confidentiality
- Excellent oral and written communication skills; ability to express ideas and procedures clearly and concisely; ability to work with highly sensitive information
- Must have excellent auditing, financials, and decision makings skills
- **Must have excellent technology skills** and advanced in using all Microsoft Suite Software's including, MS Word, MS PowerPoint and MS Excel, Outlook, Google Chrome, etc.
- **Must have the ability to type >50 WPM**:
- Must own a vehicle and have full access at all times
- Mandatory attendance in Company Corporate Events
- Participation in Charitable Events
**Work Schedule**:
- Monday - Friday: 8:30am to 5:00pm
- Saturdays: 8.30am to 5:00pm as needed with Wed
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