Administrative Assistant
2 weeks ago
**Title**
Administrative Assistant
**Reports to**
Accounting, Office & Health & Safety Manager
**Role**
Responsible for handling clerical administration duties and administrative tasks related to clerical accounts payable and receivable transactions, health & safety, shipping and receiving and, general office administration. Other duties will be assigned, as necessary.
**Responsibilities**
- Clerical accounts payable and receivable transactions
- Handle and coordinate health and safety documentation as required.
- Ensure accurate and efficient processing of shipping and receiving requests, as needed. Handle front office reception and administration duties; Ensure reception area is tidy.
- Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Handle company inquiries; Route calls to appropriate people
- Maintaining employee and department directories
- Coordinate mail flow in and out of the office; Sort and distribute.
- Collect and distribute parcels and other mail.\
- Coordinate shipping according to processes in place, which include but not limited to updating ERP systems in place, as directed.
- Communicate and coordinate with other departments in order to fulfill customer needs.
- Protect Organization's value by keeping information confidential.
- Perform other duties as assigned; Perform project tasks as required.
- Adhere to the use of personal protective equipment (PPE), safety guarding and general safe working practices.
**Work Conditions**
- Ability to lift or move up to 50lbs when requested.
- Work is performed in a combination of environments.
- Overtime as required.
**Qualifications**
- Minimum 2 years’ experience working in an administration role.
- Customer service oriented; Excellent written & verbal communications
- Demonstrated ability to multi-task, organize and prioritize work.
- Proven track record of personal responsibility and accountability.
**Job Types**: Full-time, Permanent
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
**Education**:
- Secondary School (preferred)
Work Location: In person
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