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IT Administrative Assistant

4 months ago

Woodbridge, Canada 407 ETR Full time

Reporting directly to the CIO this position will provide dedicated administrative support to IT Leadership team at the 407 ETR. You will provide a broad range of administrative or general office support for the broader team as assigned below.

The Primary aim for the role will be to provide a high level of administrative support ensuring quality service and professionalism at every interaction between the IT team and our business groups. In addition, your work will involve a range of complexity and may include but is not limited to the following accountabilities:
Position Responsibilities:

- Provide dedicated administrative support to the CIO and multiple Directors including their respective teams as required
- Provide a single point of contact for all external communications such as (Invoicing, Purchase Orders, contract renewal, ordering departmental supplies )
- Manage efficiently in a multi-tasked environment and ensure deadlines are met
- Provide accurate, organized and efficient administrative support such as balance and process expense reports, schedule and organize meetings
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
- Keep the IT leadership team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
- Participate fully as a member of the team and contribute to a positive work environment
- When required attend meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Update and maintain office policies and procedures
- Book travel arrangements for the IT Leadership team
- Provide general support to external visitors to the IT area

Qualifications:

- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

If you have the above qualifications please forward your resume, cover lett