Executive Assistant

4 weeks ago


Port Coquitlam, Canada Community Fire Prevention Ltd Full time

Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd (an Onyx-Fire Family Company), is the place for you

**WHO ARE WE?**

Onyx-Fire is a proud Canadian based business, operating across the provinces of Eastern & Western Canada. Onyx-Fire has provided 34 years of fire prevention services to a diverse range of valued clients. Our Western Canada division is rapidly expanding with the assembly of some of the best fire protection talent in BC (Community Fire Prevention, Pacific Coast Fire, and Vanco Fire Protection).

Community Fire Prevention Ltd (an Onyx-Fire Family Company) is a modern company with old-fashioned values. We pride ourselves on being (and remaining) a trusted leader within the local Fire Prevention industry. In addition to maintaining safe communities, our core focus is to provide next-level service through innovative solutions and meaningful connections. To achieve this, we rely heavily on our core values:

- People First _ Wow Every Customer _ Everything is Possible _ Own it_

Interested in learning more about our team? Check out our Instagram page

**THE OPPORTUNITY**:
We are looking for a meticulous, organizational wizard to join our team as a full-time Executive Assistant Reporting directly to the Regional Director.

Key Responsibilities:

- Provide support to the Regional Director and Senior Leadership team in their day-to-day responsibilities.
- Able to observe and maintain the utmost confidentiality
- Aid the Regional Director coordinating key team functions, driving team reporting, contributing to projects and events aligned with business strategies.
- Support the team with various programs and initiatives.
- Interact with clients, vendors, and colleagues.
- Communicate effectively, both verbally and in writing.
- Build strong relationships with customers, vendors and stakeholders.
- Network and maintain positive connections.
- Contribute to business success.
- Collaborate with the Marketing Department to produce compelling product content.
- Additional accounting duties as assigned.

**OUR IDEAL CANDIDATE**:
You are an enthusiastic individual seeking a career full of growth and believe in our core values. You prioritize customer satisfaction by creating connections and strive to empower and educate others. The successful applicant will contribute to a respectful and upbeat team environment that values diversity and inclusion for all.
- Minimum of 2 years' experience providing administrative support to Executives.
- Strong project coordination experience
- Exceptional computer skills encompassing MS Office (Outlook, Teams, SharePoint, Word, PowerPoint, and Excel).
- Possess a polished, professional communication style with exceptional writing skills.
- Strong interpersonal skills and adept at building strong rapport with stakeholders.
- Embrace a team player mentality, fostering collaboration and cooperation.
- Proficient in multitasking, adeptly managing priorities, and meeting deadlines with mínimal supervision.
- A delightful sense of humor that adds to a positive work environment.
- Capable of reacting swiftly while maintaining composure under pressure.
- Keen interest and familiarity with social media platforms
- Professional written and verbal communication skills.
- Extremely organized, strong attention to detail and excellent time management skills.
- Reliable team player, while also capable of working independently.
- Takes initiative and has a strong sense of accountability.
- Skilled in MS Office (Outlook, Word, Excel).

PLEASE NOTE: Local applicants only, this is a 100% in-office position. Working hours are 8am-4:30pm Monday through Friday.

**WHAT’S IN IT FOR YOU?**

Competitive Salary.

Career growth and advancement opportunities.

A supportive and energetic work environment with a unique culture.

Company social events (Family BBQ’s, Sporting events, Christmas parties)

Benefits Package that includes extended medical, dental, life and AD&D, EAP, disability, and vision care after three months.

Group RRSP with employer matching program after three months.

**INTERESTED IN THE NEXT STEP TO JOIN US?**

If this opportunity sounds like the right fit for you, please submit your resume today.


  • Executive Assistant

    4 days ago


    Port Coquitlam, Canada New View Society Full time

    **The Organization**: New View Society is a community mental health non-profit based in Port Coquitlam, BC. We pride ourselves on a positive workplace culture and a valued reputation in our community. We are known for our great care towards clients, employees, and community alike, through our core values of: integrity, respect, inclusiveness, caring and...

  • Executive Assistant

    2 weeks ago


    Port Coquitlam, Canada Revved Inc. Full time

    **Do you love cars? Love meeting new people? Enjoy sales and marketing?** **Revved Inc.** is currently looking for an energetic **Executive Assistant** to join our team! We're part of a large dealer group, that includes Dodge, Ram, Jeep, Honda, VW, and Kia. We carry hundreds of new and pre-owned cars, trucks and SUV's (ex. BMW, Audi, Ford, Mercedes,...


  • Port Coquitlam, Canada PHSA Full time

    **Executive Assistant to the Vice President** Forensic Psychiatric Services Port Coquitlam, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and...

  • Executive Assistant

    7 days ago


    Port Coquitlam, Canada PLEA Community Services Society of BC Full time

    PLEA Community Services is currently seeking an** **Excluded Full-Time** Executive Assistant **to our CEO. The proposed start date for this position is as soon as possible. Reporting directly to the CEO, the Executive Assistant provides professional, executive support. The Executive Assistant serves as the primary point of contact for internal and external...


  • Port Coquitlam, Canada Arcus Community Resources Full time

    We are hiring for the position of Personal Assistant to the Chief Executive Director. Reporting directly to the CEO, the role will be responsible for managing multiple calendars, booking travel, arranging appointments, navigating calendar conflicts, assisting with errands, responding to key stakeholders, preparing and editing correspondence, communicating...

  • Executive Assistant

    1 week ago


    Coquitlam, Canada Standard Securty Systems Ltd Full time

    **✨ Join Our Journey to Transform Security Solutions! ✨** Are you a proactive, detail-oriented professional with a passion for excellence? Do you thrive in dynamic environments where you can make a real impact? If so, we want you to be a part of our vibrant team at Standard Security Systems Ltd, a family owned emerging leader in the security...

  • Executive Assistant

    1 week ago


    Port Alberni, Canada School District 70 Pacific Rim Full time

    **Executive **Assistant** **Summary** Reporting to the Assistant Superintendent, the Executive Assistant acts as a Corporate Secretary for the School District and provides executive level administrative and clerical services for the Assistant Superintendent, SecretaryTreasurer, and Manager of Human Resources. **Duties** - Under the direction of the...


  • Coquitlam, Canada Diaz Industries Incorporated Full time

    **Executive Assistant** Diaz Industries is actively seeking an ambitious, dynamic, and results-driven Executive Assistant to provide comprehensive support to our CEO, particularly as we launch a new product line. This critical role demands an individual who is exceptionally organized, detail-oriented, quick-thinking, and capable of effectively anticipating...

  • Executive Assistant

    2 weeks ago


    Port Alberni, Canada Nuu-chah-nulth Tribal Council Full time

    **The Nuu-chah-nulth Tribal Council (NTC) is looking for a professional, detailed-oriented Executive Assistant to support the NTC Executive Director, Human Resource Manager and Executive leadership team by carrying out a variety of important, confidential, and complex administrative support functions. This is a permanent full-time position based out of Port...

  • Sales Executive

    4 days ago


    Port Coquitlam, Canada Wesgar Full time

    Sales Executive at Wesgar Inc. Company Description: Wesgar has the capacity to take care of all your precision sheet metal fabrication needs in our world-class, 80,000 square feet plant, located on Wesgar's four-acre campus. Our one-stop shop meets every need from concept to a superior finished product. Wesgar combines unique design for manufacturability...

  • Executive Assistant

    6 days ago


    Port Alberni, Canada City of Port Alberni Full time

    **City of Port Alberni**: **Executive Assistant**: - The City of Port Alberni is a community of over 19,000 people. Located centrally on Vancouver _Island, we are a well-serviced and growing municipality that offers residents affordable west _coast living, as well as proximity to oceans, lakes, rivers and mountains._ The City of Port Alberni is currently...


  • Coquitlam, Canada Rokstad Power Full time

    **Term: Permanent, Full-Time** **Location: Coquitlam, BC (Hybrid)** **ROKSTAD STRATEGIC INTENT** We are an innovative and progressive family-orientated business that excels in providing safe, reliable Transmission and Distribution services for its valued clients across North America. **SUMMARY** Rokstad Power is currently looking for an Executive...


  • Coquitlam, Canada Douglas College Full time

    The Role Reporting to the Associate Vice President, Facilities and Sustainability, this position provides confidential administrative support to the Associate Vice President’s office and constitutes the formal channel through which sensitive, emergent, and confidential matters reach the Associate Vice President. The Executive Assistant is responsible...

  • Executive Assistant

    3 weeks ago


    Coquitlam, Canada KFN Enterprises Full time

    kʷikʷəƛ̓əm First Nation are a distinct BC First Nation whose traditional territory centers on the Coquitlam Lake Watershed and the surrounding areas. kʷikʷəƛ̓əm draw our name “Red Fish Up the River” from a run of sockeye salmon that once flourished in the Coquitlam River and Coquitlam Lake prior to the construction of the Coquitlam Dam. Our...

  • Executive Assistant

    2 months ago


    Port Coquitlam, Canada PLEA Community Services Society of British Columbia Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Health benefits**: - Dental plan - Disability benefits - Health care plan - Vision care benefits **Financial benefits**: - Mileage paid **Long term benefits**: - Group insurance benefits - Pension plan **Other benefits**: - On-site amenities - Parking available - Wellness program -...


  • Port Coquitlam, Canada PLEA Community Services Society of British Columbia Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Health benefits**: - Dental plan - Health care plan - Vision care benefits **Financial benefits**: - Mileage paid **Long term benefits**: - Group insurance benefits - Long-term care insurance - Pension plan **Other benefits**: - Parking available - Work Term: Permanent - Work...

  • Executive Assistant

    3 weeks ago


    Port Alberni, Canada Alberni-Clayoquot Continuing Care Society Full time

    Job Overview: **Responsibilities**: - Provide administrative support to management, including managing calendars, scheduling meetings, and act as the gatekeeper for organizational resources - Prepare and edit correspondence, communications, presentations, and other documents - Assist in preparing reports and financial data - Conduct research and compile...


  • Port Colborne, Canada Asahi Kasei Battery Separator Canada Full time

    About Us Asahi Kasei Battery Separator Canada, an Asahi Kasei Company, is a pioneer in battery technology and a long-trusted supplier of lithium battery separators, which are polymer-based microporous membranes that are key components of lithium-ion batteries (LIB). The company’s Hipore brand of separators have been commercially available since the...


  • Port Coquitlam, Canada Canadian Pacific Full time

    Req ID: 100912 - Department: Operations Pacific Division - Job Type: Full-Time - Position Type: Non-Union - Location: Port Coquitlam, British Columbia - Country: Canada - % of Travel: 10-20% - # of Positions: 1 - Job Grade: 3 - Job Available to: Internal & External Canadian Pacific is a transcontinental railway in Canada and the United States with direct...


  • Port Coquitlam, Canada Canadian Pacific Railway Full time

    **Req ID**: 100912 **Department**: Operations Pacific Division **Job Type**: Full-Time **Position Type**: Non-Union **Location**: Port Coquitlam, British Columbia **Country**: Canada **% of Travel**: 10-20% **# of Positions**: 1 **Job Grade**: 3 **Job Available to**: Internal & External Canadian Pacific is a transcontinental railway in Canada and...