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Executive Assistant

1 month ago

Port Coquitlam, Canada Community Fire Prevention Ltd Full time

Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd (an Onyx-Fire Family Company), is the place for you

**WHO ARE WE?**

Onyx-Fire is a proud Canadian based business, operating across the provinces of Eastern & Western Canada. Onyx-Fire has provided 34 years of fire prevention services to a diverse range of valued clients. Our Western Canada division is rapidly expanding with the assembly of some of the best fire protection talent in BC (Community Fire Prevention, Pacific Coast Fire, and Vanco Fire Protection).

Community Fire Prevention Ltd (an Onyx-Fire Family Company) is a modern company with old-fashioned values. We pride ourselves on being (and remaining) a trusted leader within the local Fire Prevention industry. In addition to maintaining safe communities, our core focus is to provide next-level service through innovative solutions and meaningful connections. To achieve this, we rely heavily on our core values:

- People First _ Wow Every Customer _ Everything is Possible _ Own it_

Interested in learning more about our team? Check out our Instagram page

**THE OPPORTUNITY**:
We are looking for a meticulous, organizational wizard to join our team as a full-time Executive Assistant Reporting directly to the Regional Director.

Key Responsibilities:

- Provide support to the Regional Director and Senior Leadership team in their day-to-day responsibilities.
- Able to observe and maintain the utmost confidentiality
- Aid the Regional Director coordinating key team functions, driving team reporting, contributing to projects and events aligned with business strategies.
- Support the team with various programs and initiatives.
- Interact with clients, vendors, and colleagues.
- Communicate effectively, both verbally and in writing.
- Build strong relationships with customers, vendors and stakeholders.
- Network and maintain positive connections.
- Contribute to business success.
- Collaborate with the Marketing Department to produce compelling product content.
- Additional accounting duties as assigned.

**OUR IDEAL CANDIDATE**:
You are an enthusiastic individual seeking a career full of growth and believe in our core values. You prioritize customer satisfaction by creating connections and strive to empower and educate others. The successful applicant will contribute to a respectful and upbeat team environment that values diversity and inclusion for all.
- Minimum of 2 years' experience providing administrative support to Executives.
- Strong project coordination experience
- Exceptional computer skills encompassing MS Office (Outlook, Teams, SharePoint, Word, PowerPoint, and Excel).
- Possess a polished, professional communication style with exceptional writing skills.
- Strong interpersonal skills and adept at building strong rapport with stakeholders.
- Embrace a team player mentality, fostering collaboration and cooperation.
- Proficient in multitasking, adeptly managing priorities, and meeting deadlines with mínimal supervision.
- A delightful sense of humor that adds to a positive work environment.
- Capable of reacting swiftly while maintaining composure under pressure.
- Keen interest and familiarity with social media platforms
- Professional written and verbal communication skills.
- Extremely organized, strong attention to detail and excellent time management skills.
- Reliable team player, while also capable of working independently.
- Takes initiative and has a strong sense of accountability.
- Skilled in MS Office (Outlook, Word, Excel).

PLEASE NOTE: Local applicants only, this is a 100% in-office position. Working hours are 8am-4:30pm Monday through Friday.

**WHAT’S IN IT FOR YOU?**

Competitive Salary.

Career growth and advancement opportunities.

A supportive and energetic work environment with a unique culture.

Company social events (Family BBQ’s, Sporting events, Christmas parties)

Benefits Package that includes extended medical, dental, life and AD&D, EAP, disability, and vision care after three months.

Group RRSP with employer matching program after three months.

**INTERESTED IN THE NEXT STEP TO JOIN US?**

If this opportunity sounds like the right fit for you, please submit your resume today.

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