People and Culture Coordinator

1 week ago

Toronto, Canada Blue J Full time

About Blue J

Blue J is the leading solution in generative AI for tax experts. Our cutting edge, AI-driven tax research software is the best in the market, driving deeper, more efficient research answers for accountants and lawyers across North America and in the UK. We’re also an award-winning workplace whose success is intimately tied to our values-driven culture. We care deeply about our team’s experience at work, and our People team is obsessed with fostering and maintaining a collaborative, performance-driven, and happy environment for everyone who works here. We have just announced our Series C funding, and are looking for a People and Culture Coordinator to help us support our people as we enter into this exciting new phase of growth

About the Role

As a People and Culture Coordinator, you’ll report into our Chief of Staff, Rose Duggan, and work closely with our Director of Talent Acquisition, Deb Goldfarb. As a relatively small team supporting a scaling business, you’ll touch all things people-ops.

About half of your time will be spent sourcing on the talent side (we’ll teach you how to interview), and the other half will be spent on people operations and administration. Some of your responsibilities will include supporting employee onboarding and offboarding processes, event planning and coordination, building and maintaining our culture calendar, creating content for our employer brand, and jumping in to help on ad-hoc employee needs as they arise.

**What You'll Be Doing**: You'll get to touch all parts of the People + Culture Function. Below is a general breakdown of the work you'll be doing, but we'll work with you to make sure you get opportunities where your skills and passion lie.

**Talent Sourcing**
- Approximately 50% of your time will be spent sourcing talent for our growing team. You will be:

- Working with our recruitment team, proactively sourcing and identifying top talent
- Thinking of creative ways to attract top talent outside of LinkedIn and other traditional job boards
- Constantly staying on top of trends, and using AI and other tools to maximize efficiency and improve process

**HR Administration**
- Owning the onboarding and offboarding processes (shipping supplies, coordinating with hiring managers and other stakeholders, booking first meetings and introductory calls, etc )
- Managing Blue J’s laptop fleet through Deel IT
- Acting as a coordinator for IT support (helping triage IT issues, connecting employees with the right person or company who can help, etc )
- Office management (going to the office 1x/week to ensure the office experience is positive for all employees who use it)
- Own the employee handbook, ensuring that all information is current, accurate, and properly reflects our brand. Ensure signatures are up-to-date.
- Ensuring Blue J is compliant from a health and safety perspective

**Employer Brand and Social Media**
- In collaboration with the People and Marketing teams, create social media for our employer brand
- Ensure that our brand is consistently reflected across all platforms and channels

**Employee Experience**
- Support with coordination for internal events, including company-wide and team events. This will sometimes involve being available to support with team events in-person at our Toronto office on an as needed basis
- Participate in Diversity and Inclusion initiatives, and consistently exhibit empathy and appreciation for all people's experiences
- Develop and maintain Blue J’s culture calendar, ensuring that we acknowledge, recognize, and/or celebrate what is important to our team members
- Support with learning and development initiatives, including sourcing learning resources for our team
- Proactively identifying resources, processes, or activities that could elevate the Blue J employee experience.

**What You Offer Blue J**:

- You’re a people-person. You get your energy from connecting people and making sure they have what they need to be successful in their role.
- As a People and Culture professional, you see your colleagues as your internal clients. You proactively identify their needs, and constantly communicate to make sure your stakeholders are always informed and aligned.
- You have 2-4 years of experience working in the People Operations/Human Resources field, or in Recruitment. Generalist experience is an asset, but if you come from a specialized function and have an appetite to learn and grow (recognizing this may take some extra work), we'd still love to talk to you
- You're creative and always looking for new ways to elevate the employee experience and brand
- You’re scrappy and solutions focused - if you haven’t done something before, you’re resourceful and do what it takes to figure it out
- As a member of our People and Culture team, you connect deeply with our core values and are excited about embodying and amplifying them every day
- You’re organized and detail-oriented
- You’re tech savvy and can quickly learn our HR

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