Accounts Payable
1 month ago
**The Aquino Group is growing again and we require an experienced Full time Accounts Receivable/Payable administrator.**:
**Accounts Receivable (AR) Responsibilities**:
- ** Invoice Creation**: Prepare and send accurate invoices to customers based on services/products delivered.
- ** Payment Collection**: Monitor incoming payments, follow up on overdue accounts, and work with clients to resolve payment issues.
- ** Cash Application**: Ensure payments are applied correctly to customer accounts and update records accordingly.
- ** Record Keeping**: Maintain accurate records of all AR transactions, ensuring proper documentation and filing.
- ** Reconciliation**: Regularly reconcile accounts to ensure accuracy and resolve discrepancies between records and actual payments.
- ** Reporting**: Prepare aging reports to track overdue invoices and provide regular updates to management on collection status.
- ** Customer Communication**: Act as a point of contact for customers regarding payment inquiries, disputes, and billing questions.
**Accounts Payable (AP) Responsibilities**:
- ** Invoice Processing**: Review, verify, and process invoices from suppliers/vendors in accordance with company policies.
- ** Payment Scheduling**: Ensure timely payment of bills to avoid late fees and maintain good relationships with vendors.
- ** Expense Tracking**: Record and categorize expenses accurately, ensuring that all payments are appropriately coded to the correct accounts.
- ** Vendor Relations**: Communicate with vendors regarding payment inquiries and discrepancies, resolving issues as needed.
- ** Reconciliation**: Reconcile AP accounts with statements from vendors to ensure that records are accurate and up to date.
- ** Payment Documentation**: Ensure all payments are properly documented, and maintain a clear record for audit purposes.
- ** Reporting**: Prepare regular reports on accounts payable status, including aging reports and payment forecasts.
**Skills and Qualifications**:
- ** Attention to Detail**: Ability to manage large volumes of financial transactions accurately.
- ** Communication Skills**: Ability to communicate effectively with customers, vendors, and internal departments.
- ** Organization and Time Management**: Ability to prioritize tasks and meet deadlines, especially at month-end or year-end closing periods.
- ** Technical Proficiency**: Familiarity with accounting software (e.g., QuickBooks, SAP, or Microsoft Excel) for processing payments, creating reports, and maintaining records.
- ** Problem Solving**: Ability to address and resolve discrepancies, billing issues, and payment delays.
- ** Knowledge of Accounting Principles**: Understanding of basic accounting principles (e.g., accrual accounting) to manage financial transactions properly.
**Educational Background**:
- College or University degree preferred.
- Automotive Experience an asset.
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