Accounts Payable Specialist

7 months ago

North York, Canada International Pool and Spa Centers Full time

International Pool and Spa Centers is the leading distributor, retail, and service provider of hot tubs, swimming pools, and recreational products in southern Ontario. We have 8 retail locations across Ontario, a fast-growing online business, and the largest fiberglass pool construction division in Ontario. We are a family-run and owned business that has been in operation for over 40 years.

We are currently looking for a **Accounts Payable Specialist **to join our dynamic and vibrant **Accounting** team in our **North York Head Office** location. If you are an energetic and ambitious individual looking for a progressive and rewarding career, and thrive in a fast-paced environment with tight deadlines, this is the perfect opportunity for you

**START DATE**: Immediately

**JOB TYPE**: Full-Time Permanent

**WORK HOURS**: Monday to Friday from 8 a.m. to 4 p.m.

**LOCATION**: 4496 Chesswood Drive, North York.

**Job Purpose Summary**: Under the direction of the Vice President of Finance the **Accounts Payable Specialist** will be responsible for the full circle of the accounts payable functions in a fast-paced multi-corporation environment.

**Key Duties and Responsibilities **include but are not limited to the following:

- Ensure completion of full cycle accounts payable processing including: receiving and verifying invoices against contracts and purchase orders, obtaining authorization, matching, coding & posting vendor invoices and processing payments.
- Ensure accurate reviewing, coding, and processing the vendor invoices in accounting system (Acumatica).
- Receive the vendor invoices and coordinate with various departments for invoice approvals.
- Prepare and maintain the payable schedules and prioritize payments based on business requirements.
- Ensure timely payment of all invoices in accordance with company policies with weekly payment runs.
- Prepare inter-company allocation of schedules and record the journal entries.
- Process, verify and reconcile high volume transactions of complex nature.
- Verify credit card transactions and classify them to book in the system.
- Weekly preparation of cheque runs and mail them as needed.
- Preparation of advance payments and other miscellaneous payments when required.
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports.
- Pays vendors by monitoring discount opportunities; resolving purchase order discrepancies, or payment discrepancies.
- Receive and verify expense reports.
- Perform daily, weekly, and monthly accounting tasks and reconciliation of various bank account transactions.
- Verify vendor accounts by reconciling monthly statements and contact vendors to resolve disputes.
- Maintain the strictest level of accountability and confidentiality.
- Communicate observations on internal and external errors, and provide practical solutions.
- Correspond with vendors for invoice discrepancies & have the invoices revised or obtain credits.
- Other duties related to the accounting function, as assigned.

**Other Duties& Responsibilities**
- Lean on your expertise and critical thinking skills to identify processes that could impact financial performance and implement solutions.
- Adapt to constant changes and improve on current existing procedures to keep track of reconciliation.
- Support with implementation changes and controls leading to best practice operations.
- Support system implementations and implementation of new account policies as applicable.
- Monitor compliance with generally accepted accounting principles and company procedures.
- Monitor the A/P mailbox and respond to requests and inquiries in a timely manner.
- Maintain good working relationships with internal and external clients to better achieve the department's objectives.
- Escalate and make recommendations to the appropriate authority about any inquiries or issues that are beyond the scope of the role.
- Verify own work for accuracy, clarity, and completeness, and ensures compliance with audit and regulatory requirements.
- Complete daily workload within strict timeframes and address any issues with the Controller.
- Maintain appropriate files, working papers, reports, and documentation of data.
- Ensure effective cross-functional coordination with other teams.
- Perform other duties and complete additional projects as assigned, commensurate with job knowledge and experience.

**Required Competencies & Qualifications**:

- Minimum of 2 years of Accounts Payable experience is required.
- University degree or equivalent in accounting, business, finance or a related field.
- Intermediate Excel skills with a demonstrated ability to work with large datasets.
- A focused and detail oriented approach to complete tasks with high level of accuracy
- Strong knowledge and understanding of financial systems.
- Capacity to apprehend the various sources of information used in accounting.
- A high degree of accuracy with great attention to detail.
- Excellent analytical an

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