Administrative Assistant, Real Estate

6 months ago

Toronto, Canada Fengate Asset Management Full time

**COMPANY OVERVIEW**

Fengate Asset Management (Fengate) is a leading alternative investment manager focused on infrastructure, private equity, and real estate strategies. Founded in 1974 in Hamilton, Ontario, and currently with offices in Ontario and Texas and 190+ team members across North America, Fengate has built success and a trusted reputation with investors and industry partners. The firm currently manages over C$7 billion in capital commitments in support of more than C$35 billion in gross asset value, on behalf of over 50 institutional investors across North America, Europe, and Asia.

**OPPORTUNITY**

This is the opportunity to be the right-hand to the Real Estate Leadership Team. The successful incumbent will elevate the level of support as a trusted advisor and confidante. They must have a genuine interest in understanding Fengate's business as they will be key to its continued success and growth. They must have experience in a fast paced, dynamic environment where a high degree of professionalism, confidentiality and flexibility are required. The individual will be a pro-active performer that demonstrates excellent initiative and judgment.
- This individual must have strong interpersonal skills to be able to liaise with all internal and external stakeholders.
- The ability to deal with ambiguity and handle changing and competing priorities is a must.
- The role requires someone willing to work extended hours when required (not regularly) as well as someone willing to be on call as needed.

**KEY RESPONSIBILITIES**
- Support the daily functioning of the Real Estate team and liaise effectively with leaders.
- Demonstrate solid judgment in acting as the gatekeeper around priorities.
- Act as a brand ambassador of Fengate.
- Coordinate and manage special projects, team meetings or events with focused attention to detail.
- Effectively manage relationships with internal teams as well as key external relationships, notably investors and partners.
- Work effectively and collaboratively with the Executive Assistant team.
- Provide assistance for ad-hoc business requests as needed.
- Support the Executive Assistant, Real Estate and act as a backup while on vacation.
- Maintain all records and files in an organized and efficient way.

**Requirements**:
**KEY QUALIFICATIONS**
- Completion of secondary education plus 1-3 years' experience in an Administrative Assistant role
- Previous experience supporting multiple team members is an asset.
- Excellent interpersonal and communication skills, both verbal and written.
- Proven ability to multi-task and work effectively under pressure in a fast-paced environment.
- Willing to work flexible hours and be on call to meet challenging and changing deadlines.
- Ability to flex between locations, split time between Fengate's Oakville and Toronto offices as required.
- Strong organizational skills with a proven ability to prioritize.
- Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information.
- Excellent attention to detail, especially in preparing documents and presentations.
- Advanced skills in managing calendars in MS Outlook as well as experience in office workflow and productivity tools including MS Office (Word, PowerPoint and Excel).

**KEY COMPETENCIES**
- **Genuineness **- Build a strong relationship based on mutual trust and authenticity.
- **Ownership **- Take responsibility for own performance and pride in the work.
- **Adaptability - **Adapt and respond to a changing environment using innovation.
- **Initiative - **Anticipate needs and execute them; do not wait to be asked.
- **Collaboration - **Work as part of a team with a solution-oriented and "can-do" attitude.
- **Confidence **- With low ego in balance.

**LOCATION**

The position can be based out of either the Toronto or Oakville office.
- Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in. _
- We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs._
- _

  • Real Estate Administrative Assistant

    6 months ago

    Toronto, Canada Royal LePage Real Estate Services Full time

    **Responsibilities**: - Provide administrative support - Assist with organizing and maintaining client files and documents - Conduct research on properties, neighborhoods, and market trends - Prepare and proofread contracts, leases, and other legal documents - Coordinate appointments, showings, and open houses - Manage calendars and schedule meetings for...

  • Real Estate Administrative Assistant

    6 months ago

    Toronto, Canada Royal LePage Real Estate Services Full time

    **Responsibilities**: - Provide administrative support - Assist with organizing and maintaining client files and documents - Conduct research on properties, neighborhoods, and market trends - Prepare and proofread contracts, leases, and other legal documents - Coordinate appointments, showings, and open houses - Manage calendars and schedule meetings for...

  • Real Estate Administrative Assistant

    6 months ago

    Toronto, Canada Royal LePage Real Estate Services Full time

    **Responsibilities**: - Provide administrative support - Assist with organizing and maintaining client files and documents - Conduct research on properties, neighborhoods, and market trends - Prepare and proofread contracts, leases, and other legal documents - Coordinate appointments, showings, and open houses - Manage calendars and schedule meetings for...

  • Real Estate Assistant

    4 weeks ago

    Toronto, Canada Nested Real Estate Full time

    **Job Overview** **Duties** - Assist in basic administrative tasks such as data inputting, transaction management, scheduling with google calendar. - Take on the role of listing coordinator who will book vendors, create listing calendar and ensure all new listing tasks are completed. - Maintain organized records for all transactions, client interactions,...

  • Real Estate Administrator

    6 months ago

    Toronto, Canada Aston Gate Real Estate Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ - _Marketing Assistant_ - _Real Estate Administrator_ **Schedule**: Flexible **Experience**: Real estate administration: 2 Year (preferred) **Salary**: TBD Aston Gate Real Estate is an elevated boutique brokerage located in Toronto, specializing in the buying and selling of unique...

  • Real Estate Assistant

    4 weeks ago

    Toronto, Canada Nested Real Estate Full time

    **Job Overview** **Responsibilities** - Provide administrative support to our team, including managing client communication - Listing co-ordinator who will be responsible for booking and scheduling tasks to ensure nothing is missed for a new listing. - Organize and maintain our team database to ensure accurate information is inputed and available. -...

  • Real Estate Assistant

    6 months ago

    Greater Toronto Area, Canada Genuine + Gencan Real Estate Full time

    Welcome to the Genuine + Gencan Team! We are a young, and an award winning team in Landpower Real Estate, based in Unionville. We are real estate brokers who take a decidedly right-brained approach while never abandoning the left. An aesthetic driven, design-focused methodology to finding and selling homes. Because curating and ultimately selecting the ideal...

  • Real Estate Broker

    1 month ago

    Greater Toronto Area, Canada Arulraj Real Estate Inc. Full time

    **Job Summary** As a Real Estate Broker of Record, you will be responsible for overseeing real estate transactions and ensuring smooth processes of complying with applicable Real Estate Laws and Regulations. Your role involves in assisting the owner to run the Real Estate Brokerage business successfully. **Responsibilities** - Compliance with Real Estate...

  • Real Estate Agent

    6 months ago

    Toronto, Canada Smith Proulx Real Estate Team Full time

    **About us** Smith Proulx Real Estate Team is a family team of experienced real estate agents within a large Re/Max Brokerage. We are looking for a good fit to help us expand our business. '''Overview: We are seeking a highly motivated and energetic Real Estate Agent to join our team. As a Real Estate Agent, you will be responsible for assisting clients in...

  • Real Estate Assistant

    2 weeks ago

    Toronto, Canada Core Assets Real Estate, Brokerage Full time

    **Job Overview** **Responsibilities** - Provide administrative support - Communicate effectively with clients, vendors, and team members to ensure seamless transactions. - Assist in marketing properties through various channels, including social media and online listings. - Help prepare documents for property transactions, including contracts and...

  • Experienced Real Estate Brokerage Administrator

    2 months ago

    Toronto, Canada Forest Hill Real Estate Inc. Yorkville Full time

    **Title: Experienced Real Estate Administrator (Unlicensed) - Full-time Position** **Location: Central Toronto** **Company Description**: Join a leading residential real estate brokerage in central Toronto, where excellence meets dedication. We are expanding our exceptional admin team and are in search of a highly motivated and experienced Real Estate...

  • Experienced Real Estate Brokerage Administrator

    2 months ago

    Toronto, Canada Forest Hill Real Estate Inc. Yorkville Full time

    **Title: Experienced Real Estate Administrator (Unlicensed) - Full-time Position** **Location: Central Toronto** **Company Description**: Join a leading residential real estate brokerage in central Toronto, where excellence meets dedication. We are expanding our exceptional admin team and are in search of a highly motivated and experienced Real Estate...

  • Administrative Coordinator for Real Estate Operations

    3 weeks ago

    Toronto, Ontario, Canada Micah Polowin Real Estate Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at Micah Polowin Real Estate.Key ResponsibilitiesProvide administrative support to our real estate team, including opening and distributing mail, planning daily operations, and managing contracts.Answer telephone calls, relay messages, and provide customer service to...

  • Real Estate Manager

    2 months ago

    Toronto, Canada CT Real Estate Full time

    What you’ll do we are seeking a Real Estate Manager to manage the development of retail stores. The Real Estate Manager should be an expert with respect to all real estate and competitive issues within his/her assigned area. The Real Estate Manager reports directly to the Associate Vice-President of Real Estate for Central Canada. Evaluation and site...

  • Real Estate Administrative Assistant/ Receptionist

    3 months ago

    Toronto, Canada HomeLifeCimerman Real Estate Ltd., Brokerage Part time $18

    Job Summary:We are looking to hire an Administrative Assistant/Receptionist to join our team on the weekends! Experience working for a real estate brokerage would be an asset but training can be provided for those without experience. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you,...

  • Real Estate Administrative Assistant/ Receptionist

    3 months ago

    Toronto, Canada HomeLifeCimerman Real Estate Ltd., Brokerage Full time

    Job Summary:We are looking to hire an Administrative Assistant/Receptionist to join our team on the weekends! Experience working for a real estate brokerage would be an asset but training can be provided for those without experience. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you,...

  • Real Estate Development Director

    3 weeks ago

    Toronto, Ontario, Canada CT Real Estate Full time

    Role SummaryThis leadership role is responsible for overseeing the real estate development projects and managing the company's portfolio of properties for CT Real Estate. The Vice President of Development & Real Estate Management is a customer-centric, results-driven people leader who will lead all aspects of our real estate development projects and manage...

  • Real Estate Administrative Coordinator

    6 months ago

    Toronto, Canada The Christine Cowern Real Estate Team Full time

    Are you amazing when it comes to all things real estate deals and administration? Does a misspelled word drive you bananas, much less a mistake on a trade record? Does building and refining systems fill you with joy? Then this job may be for you! We're looking for a full-time Administrative Coordinator to join the coolest real estate team in Toronto...

  • Real Estate Administrative Assistant

    3 months ago

    Toronto, Canada Kaushansky Brown Real Estate Team, Keller Williams Portfolio Realty Full time

    **Compensation**: $35,000 - $40,000 yearly **Responsibilities**: - Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings - Schedule necessary appointments with all parties, including open houses and the final walkthrough - Generate status reports for the team on a regular basis to make sure...

  • Real Estate Administrative Assistant/Receptionist

    1 month ago

    Toronto, Ontario, Canada HomeLifeCimerman Real Estate Ltd., Brokerage Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our team on weekends. The ideal candidate should have excellent communication skills and be able to provide exceptional customer service to our clients and agents.Key Responsibilities:Deliver exceptional customer service to all walk-in guests and...