Administrative Assistant, Real Estate

1 month ago

Toronto, Canada Fengate Asset Management Full time

**COMPANY OVERVIEW**

Fengate Asset Management (Fengate) is a leading alternative investment manager focused on infrastructure, private equity, and real estate strategies. Founded in 1974 in Hamilton, Ontario, and currently with offices in Ontario and Texas and 190+ team members across North America, Fengate has built success and a trusted reputation with investors and industry partners. The firm currently manages over C$7 billion in capital commitments in support of more than C$35 billion in gross asset value, on behalf of over 50 institutional investors across North America, Europe, and Asia.

**OPPORTUNITY**

This is the opportunity to be the right-hand to the Real Estate Leadership Team. The successful incumbent will elevate the level of support as a trusted advisor and confidante. They must have a genuine interest in understanding Fengate's business as they will be key to its continued success and growth. They must have experience in a fast paced, dynamic environment where a high degree of professionalism, confidentiality and flexibility are required. The individual will be a pro-active performer that demonstrates excellent initiative and judgment.
- This individual must have strong interpersonal skills to be able to liaise with all internal and external stakeholders.
- The ability to deal with ambiguity and handle changing and competing priorities is a must.
- The role requires someone willing to work extended hours when required (not regularly) as well as someone willing to be on call as needed.

**KEY RESPONSIBILITIES**
- Support the daily functioning of the Real Estate team and liaise effectively with leaders.
- Demonstrate solid judgment in acting as the gatekeeper around priorities.
- Act as a brand ambassador of Fengate.
- Coordinate and manage special projects, team meetings or events with focused attention to detail.
- Effectively manage relationships with internal teams as well as key external relationships, notably investors and partners.
- Work effectively and collaboratively with the Executive Assistant team.
- Provide assistance for ad-hoc business requests as needed.
- Support the Executive Assistant, Real Estate and act as a backup while on vacation.
- Maintain all records and files in an organized and efficient way.

**Requirements**:
**KEY QUALIFICATIONS**
- Completion of secondary education plus 1-3 years' experience in an Administrative Assistant role
- Previous experience supporting multiple team members is an asset.
- Excellent interpersonal and communication skills, both verbal and written.
- Proven ability to multi-task and work effectively under pressure in a fast-paced environment.
- Willing to work flexible hours and be on call to meet challenging and changing deadlines.
- Ability to flex between locations, split time between Fengate's Oakville and Toronto offices as required.
- Strong organizational skills with a proven ability to prioritize.
- Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information.
- Excellent attention to detail, especially in preparing documents and presentations.
- Advanced skills in managing calendars in MS Outlook as well as experience in office workflow and productivity tools including MS Office (Word, PowerPoint and Excel).

**KEY COMPETENCIES**
- **Genuineness **- Build a strong relationship based on mutual trust and authenticity.
- **Ownership **- Take responsibility for own performance and pride in the work.
- **Adaptability - **Adapt and respond to a changing environment using innovation.
- **Initiative - **Anticipate needs and execute them; do not wait to be asked.
- **Collaboration - **Work as part of a team with a solution-oriented and "can-do" attitude.
- **Confidence **- With low ego in balance.

**LOCATION**

The position can be based out of either the Toronto or Oakville office.
- Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in. _
- We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs._
- _

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