Executive Assistant
4 weeks ago
**Job Overview**
As the Executive Assistant to the Real Estate Broker, you will play a crucial role in supporting the daily operations of the brokerage. Your organizational skills, attention to detail, and ability to manage multiple tasks will be vital in ensuring smooth workflow and exceptional client service. You will be responsible for administrative tasks, client communications, marketing support, transaction coordination and data entry.
**Responsibilities**
- Manage the broker’s calendar, scheduling meetings, property showings, and client appointments.
- Prepare and organize documents for listings, contracts, and other transactions.
- Maintain and update client databases and filing systems, mostly electronic
- Serve as the primary point of contact for clients, responding to inquiries and providing updates on transactions.
- Assist in creating and updating marketing materials for property listings (brochures, flyers, social media content).
- Coordinate open houses and promotional events, including logistics and follow-up communications.
- Update and maintain the brokerage's website and social media platforms.
- Maintain and update the CRM system, ensuring all client interactions and transactions are logged accurately.
**Experience**
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
- Familiarity with real estate platforms (MLS, transaction management systems) is a plus.
**Job Type**: Part-time
Pay: $16.00-$28.00 per hour
Expected hours: No less than 20 per week
Additional pay:
- Bonus pay
- Commission pay
**Benefits**:
- Casual dress
- Flexible schedule
- On-site parking
- Profit sharing
- Work from home
Schedule:
- Monday to Friday
- On call
- Weekends as needed
Work Location: Hybrid remote in Westmount, QC H3Z 2A4
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