Administrator & Business Support Coordinator

2 days ago

Concord, Canada World Wide Logistics Inc Full time

**World Wide Logistics Inc.**

World Wide Logistics Inc. is a premier global provider of multimodal transportation services and cutting-edge logistics solutions, operating through a dynamic network of branch offices and subsidiary companies, including _Logistech Ltd_., _Pharmaid-RX_, and many more. With a legacy of excellence, our team of seasoned industry professionals brings decades of experience managing reliable freight movements and delivering tailored supply chain solutions to businesses across the globe.
- Job Overview _

The _**Administrative and Business Support Coordinator**_ plays a crucial role in supporting the day-to-day operations, ensuring seamless administrative and business processes. This dynamic position involves preparing payroll notes, maintaining records, supporting recruitment, managing lead databases, and contributing to marketing and business development initiatives.

We are looking for a motivated, organized individual who thrives in a fast-paced environment, takes initiative, and can work independently. Strong multitasking, communication, and organizational skills are essential for this role.
- Main Responsibilities _

∙ Prepare payroll notes and supporting documents for processing.

∙ Generate and review activity reports to ensure compliance

∙ Organize and maintain operational records, scheduling meetings, and managing calendars.

∙ Track and replenish office supplies to maintain smooth operations.

∙ Assist with onboarding by preparing documents, and scheduling orientations

∙ Support recruitment efforts by posting job ads, coordinating interviews, and managing applicant tracking systems.

∙ Use social media and online tools to research potential clients and customers and maintain and prioritize a database of leads.

∙ Input and organize lead data into Excel spreadsheets and CRM tools, monitoring data accuracy and creating summary reports for the team.

∙ Conduct outbound calls to leads to introduce services and follow up with leads and maintain detailed call logs for sales tracking.

∙ Coordinate with team to align tasks, facilitate meetings, and document action items.

∙ Draft sales pitches, proposals, and marketing materials.

∙ Manage social media accounts to boost brand awareness.

∙ Monitor and update project timelines and assist with financial tasks such as preparing expense reports and monitoring budgets.

∙ Perform additional duties as required.
- Employment Requirements_

∙ A university degree in Business Administration, or a related field (diplomas with strong relevant experience may be considered).

∙ At least 1-3 years of experience in administrative, HR, or business support roles.

∙ Strong communication and presentation skills, with a professional and polished demeanor.

∙ Proactive and solution-oriented approach to problem-solving; must be a collaborative team player.

∙ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital tools like Teams or Canva.

∙ Familiarity with social media platforms, CRM software, and HRIS systems is an asset.

∙ Fluent in both spoken and written English.

∙ Legally authorized to work in Canada.
- Compensation Package_

∙ $40,000 - $45,000 based on experience

∙ Comprehensive Group benefits include vision, dental, and medical insurance.

∙ _Additional Perks_: Professional development opportunities, a collaborative work environment, and potential for career growth within the company.

World Wide Logistics is an equal-opportunity employer. We are committed to recruiting and selecting applicants solely based on their qualifications and choosing the best fit for the company. World Wide Logistics does not discriminate against applicants based on race, color, religion, sex, national origin, disability, or any other status or condition protected by applicable federal or local law.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Employee assistance program
- Extended health care
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Concord, ON L4K 5B8: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- What does being creative at work mean to you?
- How do you stay motivated to generate new ideas on your own?

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

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