Executive Coordinator

6 months ago


Concord, Canada Uptown Financial Full time

**The Executive Coordinator will organize and manage administrative activities for the President as well as the organization.** **Responsibilities include but are not limited to; calendar and meeting coordination of internal and external contacts, preparing and tracking expenses, travel planning, communications, presentation development, event management, promotional activities, and organizing activities. The role is a pivotal support position, working in a collaborative environment, as a key liaison among staff members.**

**Uptown is one of the fastest growing companies in the private money marketplace in Ontario. With over 17 years of combined specialized loan expertise, we have built a comprehensive distribution system focused on owner and non-owner occupied residential and commercial real estate.**

**Hours**: 9am - 5pm, Monday through Friday with a total of 37.5 hours per week, however working outside the standard business hours/days may be required based on business needs.

**Duties**:

- Must be organized, able to multitask and works well under pressure
- Track expenses and prepare expense reports for reimbursement and billing
- Support the President as needed in preparing for internal and external meetings with time management, conducting research, providing materials, including setup of conference calls/video equipment. Issue invitations, coordinate agenda, facilitate communication and prepare materials.
- Provide necessary meeting notes and background information in preparation for each appointment.
- File and retrieve corporate documents, records, reports and reference materials
- Maintain files and SharePoint data
- Support other functional areas and members of the organization's leadership team with special projects as needed. May include projects in Marketing, Development, Finance or Programs.
- Maintain office organization by cleaning and organizing office daily and checking office supplies inventory weekly, and re-ordering supplies as needed
- Must have a well-organized client filing system that permits easy reference and rapid retrieval of information.

**Qualifications**
- College diploma in Business Administration or similar field
- Completion of mortgage agent course
- Must be fluent in English (oral and written)
- Experience handling confidential and sensitive informatio
- Ability to work in a fast-paced dynamic team environment
- Minimum of (1) year’s experience supporting at an executive level
- Attention to detail with a high level of accuracy
- Ability to work independently, quickly assess situations and offer appropriate solutions to inquiries
- Advanced skills in Microsoft Word, PowerPoint, Excel, and SharePoint

**Compensation: $45,000 - $50,000 per annum + Annual Bonus and benefits**

**Salary**: $45,000.00-$50,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person



  • Concord, Canada TCAT Div of Toromont Industries Ltd Full time

    Toromont Cat is looking for a Sales Execution Coordinator to join our team! The Sales Execution Coordinator is responsible for effectively supporting the execution of the sales process for approved equipment deals. **As a Sales Execution Coordinator, YOU will experience**: - Working within one of the safest organizations in the industry where your safety...

  • Executive Assistant

    6 months ago


    Concord, Canada Lemaitre Vascular Full time

    Overview: LeMaitre is a leading global innovator, manufacturer and marketer of devices, implants and services for the treatment of peripheral vascular disease. We’re proud to provide vascular surgeons with the solutions they need to diagnose and heal their patients. We are seeking a highly organized and detail-oriented Executive Assistant to provide...

  • Marketing Coordinator

    6 months ago


    Concord, Canada FIGO Fabrics Full time

    In this role, you will be responsible for planning and executing various marketing initiatives. Working collaboratively with FIGO’s Content Coordinator and Graphic designer, as well as the Northcott marketing team, you will play a crucial role in enhancing brand visibility, driving engagement, and fostering meaningful connections with our target...

  • Executive Assistant

    5 months ago


    Concord, Canada Bondic Full time

    Join Our Team: Inspire and Excel as an Executive Assistant If you're a dynamic executive assistant yearning to break free from micromanagement and be a catalyst for change, seize this opportunity to shine. We're an established marketing and manufacturing powerhouse with a global presence across 40+ countries. As a premier manufacturer of custom laser and...

  • Executive Assistant

    2 months ago


    Concord, Canada Oriental Surfaces Inc. Full time

    Job Title: Executive Assistant Location: Concord Vaughan Company: Oriental Surfaces Inc. Type: Full-Time About Us: Oriental Surfaces Inc. is dedicated to [a brief description of your company, its mission, and values]. We are seeking a dedicated and professional Executive Assistant to be the first point of contact for our company, supporting our...


  • Concord, Canada Kohl & Frisch Ltd Full time

    **POSITION: Marketing Coordinator** **STATUS: Full-Time, Hybrid** **LOCATION: Kohl & Frisch Limited (Concord, ON**)** **REPORTS TO: Marketing Manager** **DEPARTMENT: Marketing** Founded in 1916, Kohl & Frisch Limited has a solid reputation in the healthcare industry that distinguishes it as the only national, Canadian-owned and operated wholesale...

  • Event Coordinator

    5 months ago


    Concord, Canada YRSCC1311 Full time

    **Job Overview**: **Key Responsibilities**: - **Event Arrangements**: - Negotiate with event holders to secure venues, vendors, and other necessary arrangements. - Draft detailed event proposals, outlining the scope, objectives, and logístical requirements. - Follow up on all event details to ensure nothing is overlooked and all plans are on track. -...

  • Executive Assistant

    5 months ago


    Concord, Canada ET Transport Full time

    At ET Transport, it is our mission to provide customers with reliable transportation solutions custom-tailored to their unique needs. ET Transport has two main terminals with warehousing facilities and two additional drop-yards. Reporting directly to the Chief Operations Officer (COO), the Executive Assistant provides executive support in a one-on-one...


  • Concord, Ontario, Canada The Tire Domain Full time

    Job SummaryThe Senior Business Development Executive will be responsible for allocating resources to implement organizational policies and programs. This includes authorizing the establishment of major departments and associated senior staff positions, coordinating the work of regions, divisions, or departments, and establishing objectives for the...

  • National Events

    5 months ago


    Concord, Canada UNFI Canada Full time

    **Who are we?** - **United Natural Foods Inc. (UNFI) is the leading distributor of all natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and the families we serve every day. Our mission is simple: to provide healthier food choices to people everywhere.**_ -...

  • National Events

    5 months ago


    Concord, Canada UNFI Full time

    Who are we? UNFI is the leading distributor of all natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and the families we serve every day. Our mission is simple: to provide healthier food choices to people everywhere. Better Food, Better Future! If YOU are an...

  • Project Coordinator

    5 months ago


    Concord, Canada Stone and Stone Full time

    Job Summary: We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Stone and Stone. The Project Coordinator will be responsible for assisting in the planning, coordination, and execution of construction projects. This role requires strong project management skills and the ability to work collaboratively with various...

  • Project Coordinator

    5 months ago


    Concord, Canada Toronto and Region Conservation Authority (TRCA) Full time

    **Position Details**: **Current Rate of Pay**: Min = $65,447.20, Max = $75,857.60 **Employment type**: Full-Time, Permanent **Duration of employment**: Permanent **Hours of work**: 35 hrs/week **Work location**: Head Office **Division**: Conservation Parks and Lands **Business unit**: Conservation Lands **Travel**: 50% **Remote Work**:...

  • Project Coordinator

    5 months ago


    Concord, Canada Toronto and Region Conservation Authority (TRCA) Full time

    **Position Details**: **Current Rate of Pay**: Min = 35.96/hr, Max = 41.68/hr **Employment type**: Temporary Contract **Duration of employment**: 1 Year **Hours of work**: 35 hrs/week **Work location**: Head Office **Division**: Conservation Parks and Lands **Business unit**: Conservation Lands **Travel**: 50% **Remote Work**: Hybrid **About...


  • Concord, Canada Grid Communications Full time

    **About Us**: At Grid Communications, we specialize in creating bold and unconventional branding experiences. We're looking for a Contract Marketing Coordinator/Account Coordinator to join our team and help manage our ongoing projects/campaigns, create innovative ideas for monthly social media calendars, and maintain strong relationships with our clients,...

  • Marketing Coordinator

    5 months ago


    Concord, Canada London Group Full time

    Our organization has multiple brands and businesses within the aesthetic industry, headquartered in Concord. We are currently seeking a creative and highly motivated Marketing Coordinator to join our team. In this role, you will play an essential part in shaping and elevating the presence of our brands. As a Marketing Coordinator, you will work...


  • Concord, Canada UNITED PARCEL SERVICE Full time

    **Primary Job Posting Location**: Concord, Ontario Canada Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill +...

  • Logistics Coordinator

    5 months ago


    Concord, Canada International Bulk Services Full time

    **_Company Background_** CN Worldwide (dba IBS/NDS Companies) is a wholly-owned subsidiary of CN, Canada’s largest railway, with trans-loading facilities across Canada and the U.S. We strive to continuously develop innovative ways to ensure our operations meet the tight deadlines required in our fast-paced industry to ensure the utmost of customer...


  • Concord, Canada Northcott Silk Inc Full time

    **DIGITAL MARKETING COORDINATOR - Northcott/Figo Fabrics** Tasks include the following: **Website Maintenance**: - Regularly update and maintain website content to ensure accuracy, relevance, and consistency. - Strategize and execute campaign updates and promotions on website. - Implement and maintain SEO best practices and drive organic traffic. -...

  • Executive Assistant

    5 months ago


    Concord, Canada Perri's Corporation Full time

    Perri's Corporation is one of the leading manufacturers of guitar, saxophone, and other instrumental straps, in the world. Our company has finely crafted straps for over 20 years. **Why Perri's?** Perri's Corporation offers a broad and exciting variety of employment opportunities with ample room for growth. We offer paid lunches and other bonuses. **The...