Executive Coordinator

4 weeks ago


Concord, Canada Uptown Financial Full time

**The Executive Coordinator will organize and manage administrative activities for the President as well as the organization.** **Responsibilities include but are not limited to; calendar and meeting coordination of internal and external contacts, preparing and tracking expenses, travel planning, communications, presentation development, event management, promotional activities, and organizing activities. The role is a pivotal support position, working in a collaborative environment, as a key liaison among staff members.**

**Uptown is one of the fastest growing companies in the private money marketplace in Ontario. With over 17 years of combined specialized loan expertise, we have built a comprehensive distribution system focused on owner and non-owner occupied residential and commercial real estate.**

**Hours**: 9am - 5pm, Monday through Friday with a total of 37.5 hours per week, however working outside the standard business hours/days may be required based on business needs.

**Duties**:

- Must be organized, able to multitask and works well under pressure
- Track expenses and prepare expense reports for reimbursement and billing
- Support the President as needed in preparing for internal and external meetings with time management, conducting research, providing materials, including setup of conference calls/video equipment. Issue invitations, coordinate agenda, facilitate communication and prepare materials.
- Provide necessary meeting notes and background information in preparation for each appointment.
- File and retrieve corporate documents, records, reports and reference materials
- Maintain files and SharePoint data
- Support other functional areas and members of the organization's leadership team with special projects as needed. May include projects in Marketing, Development, Finance or Programs.
- Maintain office organization by cleaning and organizing office daily and checking office supplies inventory weekly, and re-ordering supplies as needed
- Must have a well-organized client filing system that permits easy reference and rapid retrieval of information.

**Qualifications**
- College diploma in Business Administration or similar field
- Completion of mortgage agent course
- Must be fluent in English (oral and written)
- Experience handling confidential and sensitive informatio
- Ability to work in a fast-paced dynamic team environment
- Minimum of (1) year’s experience supporting at an executive level
- Attention to detail with a high level of accuracy
- Ability to work independently, quickly assess situations and offer appropriate solutions to inquiries
- Advanced skills in Microsoft Word, PowerPoint, Excel, and SharePoint

**Compensation: $45,000 - $50,000 per annum + Annual Bonus and benefits**

**Salary**: $45,000.00-$50,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person



  • Concord, Canada TCAT Div of Toromont Industries Ltd Full time

    Toromont Cat is looking for a Sales Execution Coordinator to join our team! The Sales Execution Coordinator is responsible for effectively supporting the execution of the sales process for approved equipment deals. **As a Sales Execution Coordinator, YOU will experience**: - Working within one of the safest organizations in the industry where your safety...

  • Executive Assistant

    4 weeks ago


    Concord, Canada Lemaitre Vascular Full time

    Overview: LeMaitre is a leading global innovator, manufacturer and marketer of devices, implants and services for the treatment of peripheral vascular disease. We’re proud to provide vascular surgeons with the solutions they need to diagnose and heal their patients. We are seeking a highly organized and detail-oriented Executive Assistant to provide...


  • Concord, Ontario, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction.Job Overview: We are...

  • Account Executive

    2 weeks ago


    Concord, Ontario, Canada Wyse Meter Solutions Inc. Full time

    Wyse Meter Solutions Inc. provides turnkey submetering and utility expense management services to property managers, building owners and developers across Canada. Wyse is unique in its ability to provide energy consumption transparency and accountability to its customers.Reporting to the Vice President of Business Development & Strategy, the Account...


  • Concord, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction. Job Overview: We are...


  • Concord, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction. Job Overview: We are...


  • Concord, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction. Job Overview: We are...


  • concord, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction. Job Overview: We are...

  • Executive Assistant

    2 weeks ago


    Concord, Canada Bondic Full time

    Join Our Team: Inspire and Excel as an Executive Assistant If you're a dynamic executive assistant yearning to break free from micromanagement and be a catalyst for change, seize this opportunity to shine. We're an established marketing and manufacturing powerhouse with a global presence across 40+ countries. As a premier manufacturer of custom laser and...

  • Marketing Coordinator

    4 weeks ago


    Concord, Canada FIGO Fabrics Full time

    In this role, you will be responsible for planning and executing various marketing initiatives. Working collaboratively with FIGO’s Content Coordinator and Graphic designer, as well as the Northcott marketing team, you will play a crucial role in enhancing brand visibility, driving engagement, and fostering meaningful connections with our target...

  • Marketing Coordinator

    4 weeks ago


    Concord, Canada Northern Pet Products, Inc. Full time

    The Marketing Coordinator is an in-office position. It supports the company and the external marketing agency in developing, launching, and managing the company’s marketing plan, contributing to current marketing strategies, coordinating, and executing tactics, tracking performance, and providing improvement ideas. The Marketing Coordinator plays a...

  • Account Executive

    3 weeks ago


    Concord, Canada Wyse Meter Solutions Inc. Full time

    Wyse Meter Solutions Inc. provides turnkey submetering and utility expense management services to property managers, building owners and developers across Canada. Wyse is unique in its ability to provide energy consumption transparency and accountability to its customers. Reporting to the Vice President of Business Development & Strategy, the Account...

  • Executive Assistant

    6 days ago


    Concord, Canada ET Transport Full time

    At ET Transport, it is our mission to provide customers with reliable transportation solutions custom-tailored to their unique needs. ET Transport has two main terminals with warehousing facilities and two additional drop-yards. Reporting directly to the Chief Operations Officer (COO), the Executive Assistant provides executive support in a one-on-one...

  • Executive Assistant

    2 weeks ago


    Concord, Ontario, Canada ET Transport Full time

    At ET Transport, it is our mission to provide customers with reliable transportation solutions custom-tailored to their unique needs. ET Transport has two main terminals with warehousing facilities and two additional drop-yards.Reporting directly to the Chief Operations Officer (COO), the Executive Assistant provides executive support in a one-on-one working...

  • Office Coordinator

    4 weeks ago


    Concord, Canada Infinite IT Solutions Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting - Clean and respectful environment - Family-oriented culture - Flexibility to accomodate family emergencies - Friendly staff - Great social environment We are family oriented and a friendly culture that loves spending time with our team. We are very process...

  • Sales Executive

    3 weeks ago


    Concord, Canada Highlight Motor Freight Inc. Full time

    **Sales Executive** Highlight Motor Group Concord, ON **Highlight Motor Group** is one of the largest and fastest growing transportation companies in the GTA. As a result of our driven marketing approach and second-to-none work ethic, we are experiencing tremendous growth. In order to keep up with our growth we will be seeking experienced, professional,...

  • Sales Executive

    2 months ago


    Concord, Canada Highlight Motor Freight Inc. Full time

    **Sales Executive** Highlight Motor Group Concord, ON **Highlight Motor Group** is one of the largest and fastest growing transportation companies in the GTA. As a result of our driven marketing approach and second-to-none work ethic, we are experiencing tremendous growth. In order to keep up with our growth we will be seeking experienced, professional,...

  • Event Coordinator

    2 weeks ago


    Concord, Canada YRSCC1311 Full time

    **Job Overview**: **Key Responsibilities**: - **Event Arrangements**: - Negotiate with event holders to secure venues, vendors, and other necessary arrangements. - Draft detailed event proposals, outlining the scope, objectives, and logístical requirements. - Follow up on all event details to ensure nothing is overlooked and all plans are on track. -...

  • Project Coordinator

    2 weeks ago


    Concord, Canada Stone and Stone Full time

    Job Summary: We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Stone and Stone. The Project Coordinator will be responsible for assisting in the planning, coordination, and execution of construction projects. This role requires strong project management skills and the ability to work collaboratively with various...

  • Project Coordinator

    3 weeks ago


    Concord, Canada Toronto and Region Conservation Authority (TRCA) Full time

    **Position Details**: **Current Rate of Pay**: Min = $65,447.20, Max = $75,857.60 **Employment type**: Full-Time Permanent **Duration of employment**: Permanent **Hours of work**: 35 hrs/week **Work location**: Head Office **Division**: Restoration and Infrastructure **Business unit**: Professional Services **Travel**: 15% **Remote Work**:...